Executive Assistant Job Vacancies in Gujarat

We are seeking a dedicated and organized Executive Assistant to join our team in Ahmedabad. This position is ideal for a motivated individual looking to support our executives and ensure efficient operations within the office. **Key Responsibilities:**- **Calendar Management:** Coordinate and maintain executives' schedules, ensuring that appointments and meetings are set up and organized efficiently. - **Communication Liaison:** Act as the main point of contact for internal and external communication, managing emails and phone calls professionally.- **Document Preparation:** Prepare, edit, and format various documents, reports, and presentations to support executive decision-making and communication.- **Travel Coordination:** Arrange travel plans, including flight bookings, hotel accommodations, and itineraries, ensuring all aspects are meticulously handled.- **Meeting Support:** Organize meetings, including logistics, agenda preparation, and taking minutes to provide a record of discussions and action items.- **Office Management:** Assist in maintaining a smooth office environment, including organizing supplies and handling general administrative tasks.**Required Skills and Expectations:**Candidates should possess strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously. Excellent verbal and written communication skills are essential for interacting with various stakeholders. Proficiency in office software such as Microsoft Office Suite is required. Candidates should demonstrate a proactive attitude, a strong sense of professionalism, and the ability to work effectively in a team setting. A minimum of 0-2 years of experience in a similar role is preferred.

We are looking for a Packing Supervisor to join our team in Thaltej. The ideal candidate will have 1 to 3 years of experience in a packing environment and will ensure the efficient and accurate packing of products.**Key Responsibilities:**- **Supervise Packing Operations:** Oversee daily packing activities to ensure products are packed according to company standards and timelines.- **Train Packing Staff:** Provide training and guidance to team members on effective packing techniques and safety procedures.- **Monitor Quality Control:** Check packed items to ensure they meet quality standards before dispatch, minimizing errors and maintaining customer satisfaction.- **Maintain Records:** Keep accurate records of packing activities, including quantities packed and materials used for reporting purposes.- **Coordinate with Other Departments:** Work with production and shipping teams to ensure smooth workflow and timely delivery of products.**Required Skills and Expectations:**The ideal candidate should have strong leadership skills to motivate the packing team and maintain a positive working environment. Good communication skills are essential for coordinating with other departments and conveying packing requirements clearly. Attention to detail is important to ensure that all products are packed to specifications. A proactive approach to solving problems and optimizing packing processes will be highly valued. Candidates should be physically fit, as the role may require some lifting and standing for long periods. Familiarity with packing machinery is a plus, as is a commitment to adhering to safety guidelines.

As an Executive Assistant, your role is vital in supporting senior management and ensuring smooth daily operations. You will work from our office located on Ashram Road.**Key Responsibilities:**- **Calendar Management:** Organize and maintain executives schedules to ensure they stay on track with appointments and meetings.- **Communication Handling:** Act as a point of contact; manage emails and calls professionally, ensuring timely responses and follow-ups.- **Meeting Coordination:** Schedule meetings, prepare agendas, and take minutes to keep all stakeholders informed and organized.- **Document Preparation:** Create and edit reports, presentations, and other documents, ensuring they are clear and meet company standards.- **Travel Arrangements:** Plan and organize travel logistics, including booking flights and accommodations, to ensure seamless travel experiences for executives.- **Confidentiality Management:** Safeguard sensitive information and exercise discretion in all interactions, maintaining the trust of the executives you support.**Required Skills and Expectations:**Candidates should have 1 to 2 years of experience in a similar role. Strong organizational and multitasking skills are essential, as you will need to handle various tasks simultaneously. Proficiency in office software (e.g., MS Office Suite) is required for document preparation and presentation. Excellent verbal and written communication skills are necessary to effectively interact with internal and external stakeholders. Being proactive, detail-oriented, and maintaining a professional demeanor at all times is expected. A positive attitude toward problem-solving will contribute significantly to your success in this role.

As an Executive Assistant in Surat, you will support the executive team and ensure smooth office operations. Your role is crucial in helping maintain efficiency and organization within the workplace.**Key Responsibilities:**- **Calendar Management:** You will manage the schedules of executives, arranging meetings, appointments, and travel plans to ensure they are always prepared.- **Communication Facilitation:** You will be responsible for handling correspondence, including emails and phone calls, relaying important messages, and providing information to clients and stakeholders as needed.- **Document Preparation:** You will create, edit, and organize documents and reports, ensuring that all communications are clear and professional.- **Office Organization:** You will maintain an organized workspace by managing files, supplies, and equipment, creating a conducive environment for productivity.- **Meeting Coordination:** You will arrange meetings and conferences, preparing agendas, taking minutes, and following up on action items to ensure nothing is missed.**Required Skills and Expectations:**You should have strong communication skills, both written and verbal, which are essential for interacting with various individuals. Proficiency in basic computer applications and office software is expected. Attention to detail and strong organizational skills will help you manage multiple tasks efficiently. A proactive attitude and the ability to work well under pressure are also important. Though prior experience is not necessary, a willingness to learn and adapt is crucial for success in this role.

We are looking for a talented Pastry Chef to join our culinary team in Surat, India. As a Pastry Chef, you will create delicious and visually appealing pastries that delight our customers. This is a full-time position suited for fresh graduates with a diploma in culinary arts.Key Responsibilities:1. **Baking and Decorating**: You will prepare a variety of pastries, desserts, and baked goods, ensuring high quality in taste and presentation.2. **Recipe Development**: Collaborate with the team to create and refine recipes. You will experiment with flavors and techniques to create unique pastries.3. **Inventory Management**: You will assist in managing kitchen supplies, ensuring all ingredients are fresh and properly stored.4. **Quality Control**: Monitor the quality of end products to maintain high standards. You will regularly taste and assess your creations to ensure they meet our expectations.5. **Cleanliness and Safety**: Maintain a clean and organized kitchen space. Follow safety and hygiene protocols to ensure a safe working environment.Required Skills and Expectations:We expect you to be passionate about baking and have a good understanding of pastry techniques. Attention to detail is crucial, as is the ability to work in a fast-paced environment. Strong communication skills are important for collaborating with the kitchen team, and a willingness to learn and grow in your role is essential. You should be open to receiving feedback and adapting your skills to meet our culinary goals.

Designation :- Senior HR Or HR ExecutiveQualification:- B.Com,MBA,BBA Or Any Graduation Experience :- 3 Years To 5 Years Salary:- 35,000 To 40,000 Gender:- MaleJob Time:- General Shift Job Location:- Sanjan, Gujarat Industry:- Reputed Manufacturing Industry

Key Responsibilities:1. Data Entry: Inputting, updating, and maintaining accurate data in the database.2. Record Keeping: Organizing and storing paperwork, documents, and computer-based information.3. Communication: Coordinating with other departments, clients, and vendors through phone calls and emails.4. Report Generation: Compiling and generating reports based on the data entered.5. Administrative Support: Assisting in various administrative tasks and ensuring smooth office operations.Required Skills and Expectations:1. Proficiency in Microsoft Office Suite: Ability to work with Excel, Word, and Outlook for data entry, document preparation, and communication purposes.2. Attention to Detail: Being meticulous and thorough in data entry and record-keeping tasks to ensure accuracy.3. Communication Skills: Good verbal and written communication skills to interact effectively with colleagues and external parties.4. Organizational Skills: Ability to manage time, prioritize tasks, and maintain a structured filing system for efficient workflow.5. Adaptability: Willingness to learn new processes, multitask, and handle changing priorities in a fast-paced office environment.

Job description:Female Office Assistant Audit Documentation & Administration About the Role We are seeking a detail-oriented and organized Female Office Assistant to support administrative operations with a primary focus on audit documentation, compliance record management, and office coordination. The ideal candidate will ensure accurate data handling, proper document control, and timely completion of tasks related to verification and certification processes.This role requires strong organizational skills, proficiency in MS Office (especially Excel), and the ability to follow structured procedures independently after training.Key ResponsibilitiesPerform accurate data entry and maintain well-structured digital and physical filing systems.Prepare, format, and update Excel sheets, reports, templates, and official documentation.Assist in compilation and preparation of documents for verification, certification, and compliance audits.Maintain document control systems including version tracking and record traceability.Monitor timelines, plan schedules, and support team members in meeting deadlines.Manage reminders, task tracking, and regular follow-ups.Handle phone coordination and inquiry follow-ups with internal departments, vendors, and customers.Provide general administrative support for smooth office operations.Required Skills & CompetenciesGood written and verbal communication skills.Proficiency in MS Excel and MS Word.Strong documentation and organizational abilities.Ability to understand English technical or procedural documents.High attention to detail and accuracy.Good time management skills.Preferred QualificationsBasic understanding of audit documentation or certification processes.Ability to work independently after training.Willingness to follow structured systems and company procedures.Work LocationIn-person (Office-based role)Job Type: Full-timeWork Location: In person

- Responsible for data entry tasks: The Back Office Executive will be required to input, update, and maintain data in the company's database accurately and efficiently.- Handling paperwork and documentation: The candidate will need to organize and maintain physical and electronic files, as well as ensure all documents are filed correctly.- Communicating with internal teams: The role involves coordinating with other departments to gather information, resolve queries, and share updates as needed.- Assisting in day-to-day office tasks: The Back Office Executive will support the office with tasks such as managing correspondence, scheduling appointments, and coordinating meetings.- Ensuring confidentiality of information: It is crucial for the candidate to maintain the confidentiality of all sensitive information and handle it with care.Required Skills and Expectations:- Proficient in basic computer skills: The candidate should have knowledge of Microsoft Office tools such as Word and Excel.- Attention to detail: Accuracy in data entry and document organization is essential for this role.- Good communication skills: The candidate must be able to effectively communicate with colleagues and handle queries efficiently.- Organizational skills: Being able to manage multiple tasks and prioritize work is important in this position.- Ability to work independently: The candidate should be self-motivated and capable of completing tasks with minimal supervision.

Job PurposeThe Personal Assistant position at MIFM involves providing comprehensive administrative and organizational support to MD of company. This role is critical in ensuring schedules are organized, communications are streamlined, and the executive can focus on core strategic responsibilities. A high degree of professionalism, attention to detail, and the ability to handle sensitive information with discretion are essential. Key Responsibilities Calendar and Schedule Management: Proactively manage complex diaries, including scheduling meetings, appointments, and resolving conflicts efficiently. Communication Handling: Screen and prioritize incoming emails, phone calls, and correspondence on behalf of the executive, ensuring prompt responses or appropriate escalation. Travel Coordination: Plan and organize detailed domestic and international travel itineraries, including flights, accommodation, and ground transportation. Meeting Preparation: Coordinate meetings and events, including logistics, preparing agendas, presentations, and documents. Take meeting minutes and follow up on action points as required. Document and Report Preparation: Type, format, and edit various documents, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Information Management: Maintain and update contact lists, implement efficient electronic and paper filing systems, and manage databases. General Administrative Support: Provide ad-hoc administrative and personal support, including running errands when required, managing office supplies, and liaising with internal departments. Required Qualifications and Skills Proven experience as a Personal Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational, time-management, and multitasking skills, with the ability to prioritize workload effectively. Excellent written and verbal communication skills. High level of discretion and the ability to handle confidential and sensitive information with integrity and professionalism. Ability to work autonomously, use initiative, and adapt to a fast-changing work environment. Strong problem-solving abilities and attention to detail. Preferred Qualifications A Bachelor's degree or equivalent experience is preferred. Certification in Administrative Professional (CAP) is a plus. Experience with other software or programs relevant to the industry

## **Job Description: Export Import Executive**### **Job Title:** Export Import Executive### **Department:** Supply Chain / Logistics / International Business### **Location:** [rajkot]### **Reports To:** Export Import Manager / Operations Head---## **Job Summary**The Export Import Executive oversees and coordinates all international trade operations including documentation, logistics, compliance, shipment tracking, and communication with suppliers, freight forwarders, and customs authorities. The role ensures smooth movement of goods across borders while adhering to government rules and company policies.---## **Key Responsibilities**### **1. Export Import Documentation*** Prepare and manage documents such as invoice, packing list, COO, B/L, AWB, LC documents, Insurance, E-way bills etc.* Ensure accuracy and compliance with customs regulations.* Coordinate with banks for LC negotiation and related documentation.### **2. Shipment Coordination*** Plan and track shipments via sea, air, and land.* Coordinate with freight forwarders, transporters, customs brokers, and warehouse teams.* Monitor shipment schedules and ensure timely delivery.### **3. Compliance & Regulations*** Ensure compliance with DGFT, Customs, RBI, and other government bodies.* Handle export incentives like MEIS/RODTEP/Advance License/EPCG (if applicable).* Maintain HS codes and knowledge of international trade regulations.### **4. Vendor & Client Coordination*** Communicate with overseas suppliers and customers regarding shipments, delays, or documentation issues.* Handle customer inquiries and resolve operational issues promptly.### **5. Data Management & Reporting*** Maintain shipment records, trackers, MIS reports.* Update management on shipment status, delays, and cost optimization.---## **Required Skills & Qualifications*** Bachelor s degree in International Business, Supply Chain, Commerce, or related field.* 1 - 3 years of experience in export import operations (depending on role level).* Strong knowledge of customs documentation, Incoterms, LC, CHA coordination.* Proficiency in MS Office and ERP systems.* Excellent communication and negotiation skills.* Ability to handle pressure and multitask.---## **Preferred Skills*** Knowledge of DGFT applications and EXIM policies.* Experience with global logistics and freight negotiations.* Understanding of international payment terms.

A Telecaller Executive is responsible for handling inbound calls to communicate with customers, promote products or services, resolve queries, and maintain customer relationships. The role requires strong communication skills, patience, and the ability to handle customer interactions in a professional manner.

Handling Portal like India Mart, Google sourcing etc.Identify potential buyers in line with company strategy.Approach potential buyers by way of emails and calls.Knowledge of International Business practices.Ability to travel internationally, if required.Organize virtual meetings with Export team to present company credentials.

Majorly off loading Managements micro decisions and making the team work according to the tasksmapped in daily diary. Implementation of Weekly Review Meetings and daily meeting check - that they are executed and bea part of morning meeting. Resolving complex employee relations issues and address Grievances Developing a comprehensive and sustainable Employee Engagement strategy. Planning, establishing and overseeing the Social Media Presence and channels related to recruitmentand Employer Branding. and Manage Events. Coordinate with various Consultancy for Recruitment. and Establish Campus Connections and drivecampus engagement / relationships to build a sustainable employer Brand. Developing clear Policies, SOPs and Checklists and Implement. Identify Training Needs for teams and individuals Evaluate training programs Handling workplace investigations, Disciplinary and Termination Procedures. Manage the organizations Employee Database and prepare reports/personnel records by recordingnew hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation,sick, and personal time. Prepare paperwork, schedule, and facilitate smooth new hire On Boarding process, coordinating withcross-functional departments to deliver an exceptional first-day experience Responsible for providing support and coordination on various projects and activities related to thePerformance Management Process Provides measurement standards, targets and KRA-KPIs to the management team with respect to theperformance management process, including both informal performance and annual formalperformance appraisals Ensures accurate and timely processing of Payroll updates including new hires, terminations, andchanges to pay rates.