Executive Assistant Job Vacancies in Gurgaon

We are looking for a dedicated Executive Assistant to support our leadership team in Gurgaon. The ideal candidate should have a strong background with 4 to 6 years of experience and a 12th-grade education. This full-time role requires a female candidate who will work from the office.**Key Responsibilities:**- **Administrative Support:** Assist with daily administrative tasks, including managing schedules, organizing meetings, and handling correspondence to keep the office running smoothly. - **Calendar Management:** Coordinate and maintain executives' calendars, ensuring proper scheduling and timely reminders for meetings and events. - **Travel Arrangements:** Plan and organize travel itineraries, including booking flights and accommodations, ensuring seamless travel for executives. - **Document Preparation:** Create, edit, and manage documents and presentations, making sure they are polished and accurate prior to distribution. - **Communication Liaison:** Act as the main point of contact between executives and internal/external partners, facilitating effective communication and information flow. - **Project Coordination:** Assist with various projects by tracking timelines and deliverables, ensuring that tasks are completed on time.**Required Skills and Expectations:**The candidate must have excellent organizational and multitasking skills to manage multiple priorities effectively. Strong verbal and written communication skills are essential for interacting with various stakeholders. Proficiency in office software such as Microsoft Office Suite is required, along with the ability to learn new tools quickly. The candidate should also possess a proactive attitude, attention to detail, and a commitment to maintaining confidentiality.

Calendar management & complex schedulingTravel planning and expense reportingMeeting coordination (agendas, minutes, follow-ups)Document preparation & proofreadingOffice and records managementInbox and correspondence managementInterested candidates please contact on 9650002613

- Managing and coordinating schedules: Coordinate and manage the executive's calendar, appointments, and meetings to ensure efficient use of their time.- Arranging travel and accommodations: Make travel arrangements including flights, hotel bookings, and transportation for the executive.- Screening and prioritizing communication: Screen, prioritize, and manage all incoming emails, calls, and messages for the executive.- Handling administrative tasks: Assist with administrative tasks such as preparing reports, drafting correspondence, and maintaining filing systems.- Supporting in meetings and events: Assist in preparing materials, taking minutes, and coordinating logistics for meetings, conferences, and events.- Liaising with internal and external stakeholders: Act as a point of contact between the executive and internal/external stakeholders, clients, and partners.Required Skills and Expectations:- Proven experience as an executive assistant or similar role, with at least 3-7 years of experience.- Excellent organizational and time-management skills to handle multiple tasks and priorities efficiently.- Strong communication skills (verbal and written) to interact effectively with various stakeholders.- Proficient in MS Office suite (Word, Excel, PowerPoint) and other office software.- Ability to maintain confidentiality and discretion in handling sensitive information.- Detail-oriented with a high level of accuracy in tasks and deliverables.

An Automobile Store Executive manages daily showroom operations, focusing on customer experience, sales, and inventory, acting as a bridge between clients and the business by guiding vehicle selection, conducting test drives, handling paperwork, and ensuring sales targets are met while maintaining stock and showroom standards. Key duties include customer engagement, product knowledge,

Key Responsibilities- Administrative Support: Manage calendars, schedule appointments, and arrange meetings.- Communication: Handle correspondence, emails, and phone calls.- Data Management: Maintain accurate records and files, both physical and digital.- Travel Arrangements: Book travel, accommodations, and itineraries for executives.- Project Support: Assist in special projects and tasks as assigned.

Post : Executive Assistant - MaleJob Location: Binola Distt Gurugram HaryanaCompany: Tanox Metachem Limitedreporting to Managing Director.Proficiency in MS word , MS ExcelDrafting reply to partiesRequired Candidate profileMust be having good communication skill,Fluency in English SpeakingCapable of handling day to day follow up matters,Capable of making MIS reportCoordination with different department

Role OverviewThe Executive Assistant (EA) to the CEO will serve as the strategic right hand to the Chief Executive Officer, ensuring seamless management of the CEOs priorities, decision-making processes, and cross-functional execution. This role goes beyond traditional administrative assistance and requires business acumen, analytical strength, and leadership presence.The EA will act as a bridge between the CEOs office and the wider organization, ensuring alignment on strategic initiatives, driving accountability, and maintaining continuity in operations. This position demands discretion, speed, and strategic thinking to support the CEO in steering Orbits growth and execution agenda.Key Responsibilities1. CEO Office ManagementManage and optimize the CEOs calendar, meetings, and travel.Anticipate requirements, prioritise tasks, and proactively streamline workflows.Serve as the first point of contact for stakeholders, clients, and senior leadership.2. Strategic Support & Business AlignmentConduct research, data analysis, and business briefs to support CEO decisions.Track and monitor strategic projects and initiatives, ensuring alignment with CEOs vision.Assist in business performance reviews, preparing executive reports, presentations, and dashboards.3. Cross-functional CoordinationCollaborate with department heads (Projects, Procurement, Finance, HR, etc.) to ensure execution of CEO directives.Monitor critical deliverables, ensuring SOP adherence and timely closures.Act as office-in-charge in CEOs absence, ensuring operational continuity and decision-making support.4. Meetings & CommunicationOrganize and manage leadership reviews, client presentations, and board sessions.Draft agendas, prepare minutes, highlight action items, and track follow-ups.Prepare MIS reports, management dashboards, and business performance updates.5. Confidential & High-Impact ProjectsHandle sensitive information with utmost discretion and integrity.Lead or support the CEOs special projects and strategic initiatives.Represent the CEO in select internal and external meetings when delegated.Key Deliverables (KPIs)Seamless management of CEOs office, priorities, and time.Timely tracking and closure of strategic projects and initiatives.High-quality, accurate reports, dashboards, and board-level documentation.Effective cross-functional coordination to ensure CEOs directives are executed.Smooth decision-making support and continuity in the CEOs absence.Why Join Orbit?Opportunity to work closely with top leadership on strategic business priorities.Exposure to multi-disciplinary project management and corporate operations.A pivotal role in driving growth, execution excellence, and organizational alignment.Clear pathway to advance into senior business operations or Chief of Staff roles.RequirementsQualifications & ExperienceBachelors degree required; MBA or equivalent post-graduate qualification preferred.610 years of experience as an Executive Assistant, Chief of Staff, or Business Operations Specialist.Prior exposure to project-driven industries (construction, interiors, infrastructure, real estate) is highly desirable.Proven ability to multitask, prioritise, and manage high-pressure situations.Strong organizational, analytical, and presentation skills.Excellent communication and stakeholder management abilities.High level of professionalism, discretion, and confidentialityBenefitsBest in Industry Salary Health & Accidental InsuranceProvident FundHealthy working environment

Key Responsibilities:Conduct daily safety checks and ensure PPE compliance.Maintain EHS reports, records, and incident registers.Assist in inductions, toolbox talks, and safety awareness sessions.Take necessary approvals from PMC/Estate Manager/Client Safety Team for extended or high-risk work.Support audits, inspections, and emergency preparedness.RequirementDiploma/Graduate with Safety Certification (NEBOSH/IOSH/OSHA preferred).1 - 3 years experience in construction/fit-out safety.Strong observation, reporting, and communication skills.

Computer operating with good communication skills

Note: Apply only if you can join within 30 daysLooking to hire a personal assistant for long term. Those who are looking for short term, please don't apply.1. Basic Computer Skills like MS Excel, Google Spreadsheet2. Basic English (read, write)3. Manage calendar and meetings. Accompany boss in meetings, sometimes out of city.4. Should be able to keep information confidential.5. Should be hard working and ambitious with respect to her career.Its a proper office job, so only serious candidates looking to grow in their career are encouraged to apply

Key Responsibilities:Managing and organizing office documents and files.Handling day-to-day administrative tasks.Preparing reports, presentations, and documents .Answering calls and managing correspondence.Assisting with office coordination and scheduling.

We are seeking a skilled and experienced Back Office executive to join our organization immediately. As a Back Office executive, you will be handling various tasks, including processing & preparing quotations, invoices, and most importantly preparing tenders on government portals, e-tendering for our various clients pan India.We are currently in search of a competent and experienced Back Office Executive to join us immediately. The role involves a variety of tasks including processing and preparing quotations, invoices, and most critically, preparing tenders on government portals and e-tendering for our diverse clientele across India.Key Responsibilities:- Precisely process and manage quotations.- Accurately prepare invoices.- Prepare tenders on government portals for e-tendering and physical tendering, ensuring adherence to regulations.Qualifications:- At least 2 years of experience in back-office operations, particularly in processing quotations, e-invoicing, and tender preparation on government portals. Candidates from the medical industry will be given preference.- Proficiency in relevant software and tools for back-office tasks.- Exceptional attention to detail and organizational skills.- Outstanding communication skills for liaising with colleagues and clients.How to Apply:Candidates with the requisite experience are invited to submit their resumes to info@hintekindia.com. Please mention Back Office Associate Application in the subject line of your email.Application Deadline:15 days from the date of this announcement.We eagerly anticipate the addition of a committed and meticulous Back Office Executive with a strong command of the English language to our team, contributing to our mutual growth.

Executive assistants to CEOs have many administrative office duties, which they perform for company CEO. Executive assistants are often in charge of handling important clients and sensitive information. Executive assistants to CEOs are in charge of keeping track of office details such as information on contacts, management of business calendars, and the recording and maintenance of meeting minutes. They do everything from preparation and confirmation of meetings to handling travel arrangements for both the CEO and visiting staff. This position not only requires many typical duties of an assistant, but also a high level of flexibility and openness in both the hours available for work and also the type of jobs that the CEO may ask them to take on. There is no limit to duties an executive assistant may handle, which is why individuals in this role must have a confident, can-do attitude.Executive assistants must possess excellent organization skills, as this position takes place in a fast-paced work environment and includes substantial multitasking. This position most often takes place in an office, setting. Most executive assistant to CEO positions ask for Excellent interpersonal, time management, and organizational skills are a must.

We are seeking a highly motivated and skilled Technical Assistant to support our Managing Director. This role offers a fantastic learning opportunity for a mechanical engineer with 5-8 years of experience, particularly those with a background in the power, steel, or coal industries. The ideal candidate will be multi-tasking, fast-paced, proficient in Excel, Word, and PowerPoint, internet savvy, and open to traveling to plant sites as needed.Responsibilities:Assist the MD in day-to-day operations, decision-making, and strategic planning.Conduct technical analysis and provide insights on sponge iron and steel-making processes.Coordinate with various departments, including commercial, production, and others, to ensure smooth operations.Prepare reports, presentations, and other documentation as required by the MD.Travel to plant sites (Jharsuguda and Jamshedpur) to oversee and support operational activities.Aid in the implementation of smart meters and other technological advancements.Support the MD in planning and executing projects related to the setup of new units and acquisition of sick units.Stay updated with industry trends and innovations to provide valuable inputs to the MD.Qualifications:Bachelors degree in Mechanical Engineering or a related field.5-8 years of experience in the core industry (power, steel, coal, etc.) in commercial, production, or other relevant departments.Proficiency in Microsoft Excel, Word, PowerPoint, and internet applications.Excellent multitasking and time management skills.Strong communication and interpersonal skills.Willingness to travel to various plant sites as required.Preferably residing in Gurgaon or nearby areas.Why Join Us:Opportunity to work closely with the MD and gain in-depth industry knowledge.Be part of a dynamic and fast-paced work environment.Contribute to the growth and expansion of a leading steel manufacturing company.Engage in challenging projects and initiatives that drive innovation

The Task At Hand --Maintain a friendly, professional, but not yet stuffy personality at all times. You are the embodiment of VaynerMedias fun atmosphere.Miscellaneous administrative tasks to help scale leadership team day-to-day (expense reports, calendar, etc)Managing the executives calendar (MD, Head of Creative / Client Partnership), including making appointments and prioritizing the most sensitive mattersDrive organizational or key leadership priorities as defined by MD Management of virtual & in person engagements, including but not limited to client and candidate meetingsEnsuring leadership and team leads meetings are scheduled, prepared for, documented and distributed with assigned action points by capturing and summarizing key outputs. Leading and manage global visits both work and play Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executives behalfMaintaining comprehensive, confidential and accurate records at all timesCoordinate logistics for executive team visitors/clients using discretion and professionalism in all communications.Manage visa documentation, travel and stay arrangements to and from India Maintain office upkeep and repairs, vendor management and coordinationArrange Logistics for employee meet ups in various cities, meetings, as per requirementAny ad-hoc work required for India location management

Role Overview:We are seeking a detail-oriented and proactive Executive Assistant to the Director who will manage daily tasks, focusing on scheduling, communication, and coordination. The ideal candidate will be experienced in working with Google Calendar, organizing meetings, and ensuring seamless communication between employees and the Director.Roles and ResponsibilitiesManage and organize the Directors calendar using Google Calendar, including scheduling, rescheduling, and coordinating meetings.Provide high-level administrative support to the Director, including managing schedules, appointmentsPrepare and organize documents for meetings, presentations, and reports.Draft and edit communications, letters and presentations.Ensure timely follow-up on action items from meetingsMaintain a filing system for easy document retrieval.Prepare and review reports, presentations, and correspondence on behalf of the Director.Screen and prioritize emails, calls, and requests for meetings.Ensure timely and efficient communication between employees and the Director, acting as the primary point of contact.Prepare agendas, meeting minutes, and follow-up action items for internal and external meetings.Coordinate and facilitate meetings, conference calls, and virtual appointments.Track and prioritize emails, requests, and tasks for the Director to ensure deadlines are met.Monitor and manage facility management systems (FMS) related tasks, ensuring the Director is updated on important issues.

he Executive Assistant (EA) provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.Key Responsibilities:Administrative Support: Manage the executives calendar, including scheduling meetings, appointments, and travel arrangements.Communication: Draft, review, and send communications on behalf of the executive.Meeting Coordination: Organize and prepare for meetings, including gathering documents and attending to logistics.Document Management: Maintain comprehensive and accurate records, including handling confidential information.Project Management: Assist in the preparation of reports, presentations, and data analysis.Client Relations: Act as a point of contact between the executive and internal/external clients.Office Management: Oversee office operations and procedures to ensure organizational effectiveness and efficiency.Skills and Qualifications:Education: Bachelors degreeExperience: Minimum of 5-10 years of experience in an executive assistant role or similar position.Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Communication Skills: Excellent verbal and written communication skills.Organizational Skills: Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.Interpersonal Skills: Ability to interact with high-level executives and clients in a professional manner.Problem-Solving: Strong problem-solving skills and attention to detail.

Key Responsibilities:Executive AssistantHandling daily office tasks like documentation, filing, scanning, and maintaining records.Assisting the team in administrative work and coordination.Managing office supplies and ensuring cleanliness and order.Handling incoming and outgoing mails/couriers.Supporting HR, accounts, or sales team with routine tasks.

Further to our recent telephonic conversation, we are looking to recruit an Office Executive for our organization. The ideal candidate should meet the following criteria:Graduate in any disciplineStrong command of English (both written and spoken)Excellent communication and interpersonal skillsWe would appreciate it if you could share suitable candidate profiles that align with the above requirements for our review.Please feel free to reach out if you need any further information or clarification.