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# Sales Coordinator - Job Description (Including GeM & Government Orders)## Position**Sales Coordinator**## DepartmentSales## Reporting ToSales Manager / Business Development Manager / Head of Sales---# Job SummaryThe Sales Coordinator is responsible for supporting the sales team by managing customer orders, preparing quotations, coordinating with internal departments, maintaining sales records, and ensuring timely execution of orders. The role also includes handling **Government e-Marketplace (GeM)** transactions, government tenders, institutional orders, documentation, and contract compliance.---# Key Responsibilities### Sales Coordination* Coordinate daily activities of the sales team.* Process customer enquiries, quotations, purchase orders, and sales orders.* Prepare Proforma Invoices (PI), Quotations, Sales Orders, and Contracts.* Maintain customer master data, price lists, and sales documentation.* Coordinate with production, warehouse, logistics, dispatch, and accounts departments.* Ensure timely order execution and delivery.* Follow up with customers regarding order status.* Support the sales team in achieving monthly and annual sales targets.---### Customer Relationship Management* Handle customer enquiries and resolve issues promptly.* Build strong relationships with distributors, dealers, hospitals, institutions, and corporate clients.* Maintain accurate customer communication records.* Coordinate after-sales support.---### Order Processing* Receive and verify Purchase Orders (PO).* Confirm product availability with production.* Coordinate dispatch schedules.* Track shipments until delivery.* Coordinate invoice generation and payment follow-ups.* Handle replacement, return, and complaint coordination.---### GeM (Government e-Marketplace) Responsibilities* Manage the company's GeM Seller Portal.* Upload and update product catalogues on GeM.* Participate in Direct Purchase, L1 Purchase, BOQ bids, Reverse Auction, and Custom Bids.* Search for new GeM opportunities daily.* Prepare and submit bids before deadlines.* Coordinate OEM Authorization, Product Certifications, and Technical Documents.* Monitor bid status and respond to buyer queries.* Process GeM Purchase Orders.* Coordinate invoice generation through GeM.* Manage GeM CRAC (Consignee Receipt & Acceptance Certificate) follow-ups.* Coordinate payment tracking through PFMS and GeM.* Maintain GeM performance ratings and seller compliance.* Ensure all GeM documentation complies with government procurement guidelines.---### Government Tender & Institutional Order Management* Monitor government tender portals and procurement websites.* Identify relevant tender opportunities.* Prepare tender documentation.* Coordinate submission of:* Technical Bid* Commercial Bid* Financial Bid* Prepare compliance documents such as:* GST Certificate* PAN* UDYAM Registration* BIS Certification* ISO Certificates* MSME Certificate* Factory License* Product Test Reports* Authorization Letters* Experience Certificates* Coordinate EMD (Earnest Money Deposit) and Performance Bank Guarantee documentation.* Maintain tender calendars and submission schedules.* Coordinate post-award documentation.* Ensure timely execution of government purchase orders.* Coordinate institutional supply schedules.* Track government payment status.* Maintain records of completed tenders and contract performance.---### Sales Reporting & MIS* Prepare Daily Sales Reports.* Weekly Sales MIS.* Monthly Sales Dashboard.* Territory-wise Sales Analysis.* Product-wise Sales Analysis.* Distributor Performance Reports.* Pending Order Reports.* Outstanding Payment Reports.* GeM Order Status Reports.* Government Tender Status Reports.* Sales Forecast Reports.---### Cross-functional Coordination* Coordinate with:* Production* Quality* Purchase* Warehouse* Dispatch* Finance* Marketing* Customer Service* Ensure smooth order execution from enquiry to payment collection.---# Required Skills### Technical Skills* Advanced Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, Charts, Dashboards)* Microsoft Word & PowerPoint* ERP Software (SAP, Oracle, Microsoft Dynamics, Tally ERP, Busy, etc.)* CRM Software (Zoho CRM, Salesforce, HubSpot)* GeM Portal Management* Government Tender Documentation* Order Processing* MIS Reporting* Sales Analysis* Documentation Management---### Soft Skills* Excellent communication skills* Strong coordination skills* Customer relationship management* Excellent follow-up ability* Time management* Multi-tasking* Problem-solving* Negotiation skills* Attention to detail* Teamwork* Analytical thinking* Ability to work under pressure---# Educational Qualification* B.Com* BBA* BBM* B.Sc* BA* MBA (Preferred)---# Experience* 2-5 years of experience in Sales Coordination, Sales Support, Order Processing, or Customer Support.* Experience handling **GeM Portal**, **Government Tenders**, and **Institutional Orders** is highly preferred.* Experience in Manufacturing, FMCG, Medical Devices, Healthcare, Pharmaceuticals, Consumer Goods, or Industrial Products is an added advantage.---# Key Performance Indicators (KPIs)* Order Processing Accuracy* On-time Order Execution* Quotation Turnaround Time* Customer Response Time* Sales MIS Accuracy* Pending Order Reduction* Payment Follow-up Efficiency* GeM Bid Submission Success Rate* Number of Government Tenders Submitted* Government Order Conversion Rate* GeM Compliance Score* Customer Satisfaction Score* Distributor Support Efficiency* Documentation Accuracy* Sales Team Coordination Effectiveness---# Preferred Candidate Profile* Strong knowledge of the **GeM (Government e-Marketplace)** portal and government procurement procedures.* Experience in managing government tenders, institutional sales, and compliance documentation.* Excellent proficiency in Microsoft Excel and MIS reporting.* Strong organizational skills with the ability to handle multiple priorities.* Ability to coordinate effectively with customers, sales teams, production, logistics, and finance.* Customer-focused with exceptional follow-up and communication skills.* Capable of working independently in a fast-paced manufacturing environment.This role is particularly well-suited for manufacturing companies supplying products to **private distributors, hospitals, institutions, government departments, and public sector organizations**, where seamless coordination of commercial sales, **GeM orders**, and **government tenders** is critical to business success.

Position: Executive Assistant to the CEOLocation: Noida (Work from Office)Industry: Recruitment & Staffing / HR ConsultingExperience: 1-3 Years - Fresher can be considerdQualification: Graduate/MBA (Preferred)Position OverviewWe are looking for a highly organized, proactive, and dynamic Executive Assistant to support the CEO in managing day-to-day business operations. The ideal candidate should possess excellent communication skills, strong coordination abilities, and the flexibility to travel for business meetings whenever required.Key ResponsibilitiesManage the CEO's calendar, meetings, appointments, and travel schedules.Coordinate with clients, internal teams, and external stakeholders.Prepare presentations, reports, meeting minutes, and business correspondence.Handle confidential information with professionalism and discretion.Assist in business development, client relationship management, and follow-ups.Organize meetings, conferences, and business events.Maintain records, MIS reports, and documentation.Coordinate domestic travel, hotel bookings, and logistics.Assist in managing social media, LinkedIn, and professional communications.Perform administrative and operational tasks assigned by the CEO.Desired Candidate ProfileGraduate or MBA with 1-3 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator.Excellent verbal and written communication skills.Strong organizational, multitasking, and time management abilities.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).Professional personality with excellent interpersonal skills.Ability to work independently in a fast-paced environment.High level of integrity and confidentiality.Mandatory RequirementsWillingness to travel 15-20 days per month across India for business meetings.Flexible to work according to business requirements.Immediate joiners will be preferred.Candidates residing in Noida, Greater Noida, Ghaziabad, East Delhi, or willing to relocate closer to the office will be preferred.What We OfferExposure to leadership-level decision-making.Opportunity to work directly with the CEO.Professional growth and learning opportunities.Dynamic and collaborative work environment.Performance-based incentives and career advancement.Interested CandidatesPlease share your updated CV along with a recent passport-size photograph and the following details:Current CompanyCurrent DesignationTotal ExperienceCurrent CTCExpected CTCNotice PeriodCurrent LocationWillingness to Travel (Yes/No) Work Mode: Work from Office (Noida) Email: info@aptoservices.com Contact: +91 99585 77165Important NoteWe conduct face-to-face interviews only. Please do not request virtual interviews.This role requires frequent travel (15-20 days per month) for business purposes.Salary will be discussed only with shortlisted candidates after the interview and will be based on experience, skills, and interview performance.

We are looking for a motivated Telesales Executive to connect with business owners and explain our GeM (Government e-Marketplace) and tender services. The role involves calling potential clients, generating leads, and converting them into customers.

We are looking for a dedicated CRM Executive to manage customer relationships and improve satisfaction. This role is ideal for motivated individuals who enjoy interacting with customers and have a passion for service. Key Responsibilities:1. **Customer Interaction**: Communicate with customers to understand their needs, address inquiries, and resolve issues promptly, ensuring a high level of satisfaction.2. **Data Management**: Maintain and update customer records in the CRM system, ensuring accurate information is available for better service and follow-ups.3. **Reporting**: Prepare reports on customer feedback and interactions to identify trends and areas for improvement, helping enhance the overall customer experience.4. **Collaboration**: Work closely with other teams, such as sales and marketing, to support initiatives aimed at attracting new customers and retaining existing ones.Required Skills and Expectations:Candidates should possess excellent communication skills, both verbal and written, to effectively engage with customers. Strong attention to detail is crucial for maintaining precise customer records. Candidates must be tech-savvy, with a basic understanding of CRM software and customer service practices. A positive attitude and a proactive approach to problem-solving are essential in this role, as well as the ability to work independently in a remote setting. A commitment to providing outstanding service is expected as you represent the company in all customer interactions. This role is open to females with varying levels of experience, from fresh graduates to those with up to six years in a related field.

We need serious hardworking candidates who r capable of convincing the customers,and will do genuine sales,Female candidates r preferableInsurance experience candidates highly preferable Thank you

Receptionist required for Diabetes clinic in Kandivali East, Mumbai. Timing 9:00 AM TO 1:30 PM5:00 PM TO 9:00 PM Monday to Saturday Preferred candidates:Those with experience of working in clinicNurse experience Candidates staying close by Willing to learn and continue with our team long termPolite, sincere and punctual with good patient communication skills.Those willing to work as full time candidates will be preferred

We are looking for a dedicated BPO Telecaller to join our team in Anna Nagar, Chennai. This full-time role is ideal for fresh graduates who want to start their career in the BPO industry. Key Responsibilities:1. Customer Interaction: Engage with customers through phone calls, addressing inquiries, and providing relevant information about our services.2. Lead Generation: Identify potential customers and update leads in our database while ensuring proper follow-up for conversions.3. Problem Resolution: Listen to customer concerns and provide appropriate solutions, escalating issues when necessary to maintain customer satisfaction.4. Reporting: Maintain accurate records of calls and customer interactions in our system to track performance and follow-up actions.Required Skills and Expectations:Candidates should possess excellent communication skills in English and Tamil, paired with a friendly and professional demeanor. The ideal candidate is a quick learner with a positive attitude and the ability to handle multiple tasks efficiently. Basic computer skills are necessary, along with the capability to navigate through various software applications. We expect candidates to work full-time from the office and demonstrate a commitment to continuous learning and improvement in customer service techniques. A team-oriented mindset and the ability to thrive in a fast-paced environment are essential for success in this role. CONTACT : SOWMIYA - 9551550768

We are looking for a Tamil Telecaller to join our team in Cantonment, Tiruchirappalli. This role is ideal for candidates with skills in communication and customer service. Freshers are welcome, and we also encourage applications from those with up to five years of experience.Key Responsibilities:1. **Customer Interaction**: You will communicate with customers in Tamil over the phone, addressing their inquiries and providing information about our products and services.2. **Lead Generation**: Your role involves identifying potential customers and generating leads through outgoing calls, helping to expand our customer base.3. **Follow-Up**: Regular follow-up calls will be required to ensure customer satisfaction and to keep them informed about new offerings.4. **Data Entry**: You will need to maintain accurate records of calls, customer interactions, and sales, ensuring all information is up-to-date in our database.5. **Collaboration**: Working closely with the sales and marketing teams, you will help strategize on approaches to improve customer engagement.Required Skills and Expectations:We expect you to have strong verbal communication skills in Tamil, and it is important that you are friendly and approachable while speaking with customers. A good understanding of customer service principles and a positive attitude is crucial. Basic computer skills for data entry and record-keeping are necessary, along with the ability to work well in a team. Your commitment to achieving targets and contributing to a cooperative work environment will be highly valued.

We are seeking a motivated BPO Telecaller to join our team in Anna Nagar. This position is perfect for freshers looking to start their careers in the business process outsourcing sector. The ideal candidate will be female and should be ready to work full-time in an office setting.**Key Responsibilities:**- **Making Calls:** Reach out to potential clients or customers to promote services and gather feedback, ensuring effective communication throughout.- **Handling Inquiries:** Respond to customer questions and concerns, providing accurate information and resolving issues to enhance customer satisfaction.- **Data Entry:** Maintain and update customer information in the database, ensuring that all records are accurate and current for future reference.- **Following Scripts:** Use given scripts and guidelines during calls to maintain consistency and clarity in messaging.- **Reporting:** Document call outcomes and maintain logs to assist the management in analyzing telemarketing efforts and improving strategies.**Required Skills and Expectations:**- **Communication Skills:** Strong verbal communication skills are essential for effectively addressing customer needs and promoting services.- **Listening Skills:** Active listening abilities are crucial for understanding customer inquiries and responding appropriately.- **Team Player:** Willingness to work collaboratively with colleagues to achieve team goals and maintain a positive work environment.- **Adaptability:** Openness to learning and adapting to new processes and technologies in a dynamic work setting.- **Basic Computer Knowledge:** Familiarity with computer systems and data entry processes to accurately manage customer information.

Position: PRT MathematicsLocation: Narsampet, TelanganaSalary: Rs 20K - Rs 25K Per monthBenefits Fooding + Lodging

We are hiring female Tele-Sales officer for secured/unsecured loans process.

We are seeking a motivated Personal Secretary for our office in Lucknow. This role is mainly for female candidates and does not require extensive experience, making it suitable for both fresh graduates and those with some work history.**Key Responsibilities:**- **Manage Schedules:** Organize and maintain the executive's calendar, including appointments, meetings, and travel arrangements to ensure that all time is utilized effectively.- **Administrative Support:** Assist with paperwork and documents, including filing, typing, and handling correspondence, to keep the office organized and running smoothly.- **Communication Liaison:** Serve as the primary point of contact between the executive and other staff, clients, and external stakeholders, ensuring clear and prompt communication.- **Meeting Preparation:** Prepare agendas, take notes, and follow up on action items during meetings to make sure tasks are completed on time.- **Record Keeping:** Maintain accurate records and files of essential documents and communications to ensure easy retrieval and compliance.**Required Skills and Expectations:**- Candidates should have at least completed their 10th grade and possess strong organizational skills to handle multiple tasks efficiently.- Good verbal and written communication skills are essential for effective correspondence with clients and team members.- Proficiency in using basic office software, such as word processing and spreadsheet applications, is expected to perform daily tasks effectively.- A friendly disposition, professionalism, and the ability to work independently as well as part of a team are important traits for this role.

Sales executive Is real estate company Archives monthly targets I needed good conversation skills

Job Title: Field Relationship Executive (Female Preferred)Company : Go PrakritikLocation: JamshedpurWork Type: Part-Time Field Work Flexible HoursAbout Role:We are hiring a smart and energetic Field Executive to visit our sites for our different projects such as schools, coaching centers, and stationery shops etc to build relationships and promote our products & services.Key Responsibilities:Visit 5-7 sites daily/as in when required.Generate new business opportunities through field visits.Meet potential customers and promote company products/services.Achieve sales targets and maintain customer relationships.Conduct market research and competitor analysis.Execute local marketing and promotional activities.Requirements:Good communication & confident personalityField work comfort mandatorySales experience preferred (freshers welcome)***Training will be provided.Scooty/Bike preferredTiming: Flexible (3

We are seeking a dedicated Architect Assistant to support our architectural team in designing and planning exciting projects. The ideal candidate will have 1-2 years of experience and a diploma in architecture or a related field. Key Responsibilities: - **Design Support**: Assist in the creation of architectural designs, including layouts and drawings, using design software. Your creativity will help bring concepts to life. - **Project Documentation**: Prepare and organize documents, including project specifications and reports, ensuring all information is accurate and up to date. This is crucial for smooth project execution. - **Collaboration**: Work closely with architects and other team members to gather input and feedback. Effective communication will help in coordinating tasks and ensuring project goals are met. - **Site Visits**: Join site visits to understand project requirements and gather information for design improvements. Observing conditions helps in making informed design decisions. Required Skills and Expectations: Candidates should have a strong understanding of architectural design principles and proficiency in design software like AutoCAD or SketchUp. Good organizational skills are essential for handling multiple tasks. Strong communication and teamwork abilities are vital for effective collaboration. A proactive attitude and attention to detail will contribute to project success. Female candidates are encouraged to apply as we aim to promote diversity in our team.

Position: Business Development AssociateIndustry: Recruitment & StaffingLocation: Noida (Work from Office)Experience: FresherQualification: MBA/PGDM (Marketing) or Graduate with Marketing/Sales specializationPosition OverviewAPTO Management Services is looking for enthusiastic and ambitious Business Development Associates to join our Recruitment & Staffing team. This role is ideal for fresh graduates who are passionate about sales, client acquisition, and building long-term business relationships within the HR consulting and recruitment industry.Key ResponsibilitiesIdentify and generate new business opportunities through cold calling, LinkedIn, email campaigns, and networking.Connect with HR Heads, Talent Acquisition Managers, and Business Leaders to understand their hiring requirements.Schedule meetings and presentations with prospective clients.Promote recruitment, executive search, and staffing services.Build and maintain strong relationships with existing and potential clients.Prepare proposals, presentations, and commercial documents.Maintain CRM records and sales activity reports.Coordinate with the recruitment team to ensure timely delivery of client requirements.Achieve monthly business development targets and contribute to organizational growth.Eligibility CriteriaMBA/PGDM (Marketing) or Graduate with a Marketing/Sales specialization.Must have completed at least one internship in Business Development, Marketing, or Sales within the Recruitment, Staffing, HR Consulting, or any Service Industry.Excellent verbal and written communication skills.Strong presentation and negotiation skills.Basic knowledge of LinkedIn, MS Office, and CRM tools is preferred.Self-motivated, target-driven, and eager to build a career in B2B sales.Desired Candidate ProfileExcellent communication and interpersonal skills.Confident in interacting with senior professionals and corporate clients.Positive attitude with a willingness to learn.Strong analytical and problem-solving abilities.Immediate joiners will be preferred.Interested CandidatesPlease share your updated CV along with a recent passport-size photograph and the following details:Current CompanyCurrent DesignationTotal ExperienceCurrent CTCExpected CTCNotice PeriodCurrent LocationWillingness to Travel (Yes/No) Work Mode: Work from Office (Noida) Email: info@aptoservices.com Contact: +91 99585 77165

We are looking for a dedicated and organized Personal Secretary to support our team in Sector 62. The ideal candidate should be a female with 1 to 7 years of experience and at least a 12th-grade education. This full-time position requires working from our office.**Key Responsibilities:**- **Manage Appointments:** Schedule and organize meetings, ensuring that the executive's calendar is updated and conflicts are avoided. This helps in maintaining an efficient workflow.- **Communication Handling:** Respond to emails, phone calls, and messages promptly. Act as the point of contact between the executive and internal/external parties, facilitating clear communication.- **Documentation:** Prepare and maintain documents, reports, and presentations. Ensuring all information is accurate and well-organized aids in smooth operations.- **Travel Arrangements:** Plan and coordinate travel itineraries, including transportation and accommodation bookings. This allows for seamless travel experiences for the executive.- **Confidentiality Maintenance:** Handle sensitive information with discretion and ensure the protection of confidential business matters.**Required Skills and Expectations:**- Strong organizational skills with the ability to prioritize tasks effectively under pressure.- Excellent written and verbal communication skills to interact confidently with various stakeholders.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for document preparation and data management.- Ability to work independently as well as collaboratively in a team environment.- A proactive attitude with a willingness to take initiative and solve problems. This role is crucial for ensuring the smooth operation of our executive's daily functions.

Required receptionist for diabetes clinic.Clinic timings: Monday to Saturday9:00 AM to 1:30 PM, 5:00 PM to 9:00 PM( afternoon closed). Candidates must be available for both slots.Candidates staying close by, candidates with experience, willing to learn and continue long term will be preferred.Those with experience as a nurse or science graduates will be given preference.Salary as per experience and progress

We are Hiring for Receptionist. Handling Patient Appointments, Answering Patient Queries

Generating and qualifying leads from cold calling Managing, tracking and following up on leads by calling them Conducting sales presentations through the phone and E-Mail Meeting monthly and quarterly sales goals in accordance with given targets Creating and updating activity reports.

Assist & Support administrative staff in their day to day workingAssist & co-ordinate with sales & marketing teamsConduct market research . document & analyse reportsUpdate internal databases as per your job rolesFollow up with 3rd Parties as per companys requirements through calls or mailsCustomer handling on call for any queries

we are hiring a personal secretary whose work will be administrative and she will be personal secretary of her boss. Age doesn't matter and Freshers can also apply. For any further queries you can contact

We are seeking a Branch Relationships Executive to build and maintain strong relationships with our clients and branches. The ideal candidate is a motivated individual with 1 to 7 years of experience, eager to enhance service quality and client satisfaction in our Kolkata office.Key Responsibilities:1. Client Engagement: Communicate with clients regularly to understand their needs and ensure they receive the best service possible. This includes addressing inquiries and resolving any issues that arise in a timely manner.2. Relationship Management: Develop and maintain positive relationships with branch staff and clients. Establishing trust will encourage long-term partnerships and enhance our reputation in the community.3. Performance Tracking: Monitor client satisfaction levels and branch performance metrics. Use this information to suggest improvements and implement changes, ensuring our service aligns with client expectations.4. Reporting: Prepare regular reports on client feedback and relationship health. Share insights with the management team to help refine strategies and improve overall service quality.Required Skills and Expectations:The ideal candidate should have a strong educational background with at least a graduate degree. Excellent communication and interpersonal skills are essential for engaging effectively with clients and colleagues. A proactive approach to problem-solving and a keen eye for detail are necessary to identify and address client needs efficiently. Previous experience in customer service or client relationship management is preferred, and a positive, can-do attitude is crucial in fostering strong professional relationships. Females are encouraged to apply for this position.

Job Title: Computer Operator (Female)We are looking for a dedicated and detail-oriented Computer Operator with 1-3 years of experience to join our team.

We are looking for a dedicated Back Office Executive with 1-2 years of experience to join our team in Guwahati. The ideal candidate is a detail-oriented and organized individual who can handle various administrative tasks effectively.**Key Responsibilities:**- **Data Entry:** Accurately inputting data into the companys database and ensuring its completeness to support other departments.- **Documentation Management:** Organizing and maintaining documents, both physical and digital, to ensure easy retrieval and compliance with company standards.- **Communication:** Handling incoming calls and emails, responding to inquiries, and directing them to the appropriate departments when necessary to facilitate smooth operations.- **Reporting:** Preparing regular reports based on data analysis, which will help in monitoring team performance and making informed decisions.- **Inventory Control:** Assisting in tracking and managing office supplies and resources effectively to ensure minimal disruption in operations.- **Support to Staff:** Providing administrative support to other teams as needed, contributing to the overall efficiency of the office.**Required Skills and Expectations:**Candidates must possess strong organizational skills and attention to detail. Excellent verbal and written communication abilities are essential for effective interaction with team members and clients. Proficiency in basic computer applications, such as MS Office, is required. A proactive approach to problem-solving and the ability to multitask in a fast-paced environment are crucial for this role. The ideal candidate will work full-time in the office and commit to contributing positively to our team. Female candidates are preferred for this position.