Project Coordinator Jobs

A Project Coordinator for a tower transmission EPC (Engineering, Procurement, and Construction) company manages project schedules, coordinates material logistics, and bridges communication between site teams, engineering, and clients for high-voltage transmission linesProject Planning & Tracking ,Cross-Functional Coordination, Client & Stakeholder Management, Documentation & Billing,

Project Site - SPOC (Single Point of Contact)Company: Sri Shivam ConstructionPosition: Project Site SPOCDepartment: Project / Site AdministrationLocation: Project SiteEmployment Type: Full-TimeAbout the RoleWe are looking for a responsible and well-organized Project Site SPOC to act as the Single Point of Contact between the project site, management, employees/workers, vendors, and other stakeholders.The candidate will be responsible for day-to-day site coordination, documentation, communication, manpower coordination, and regular reporting to management.Key ResponsibilitiesAct as the Single Point of Contact (SPOC) for day-to-day project site coordination.Coordinate between site team, management, vendors, contractors, and employees/workers.Maintain daily attendance and manpower records.Coordinate staff/workers joining, deployment, leave, and basic HR-related requirements.Maintain site documents, registers, records, and reports.Prepare and share daily/weekly site updates with management.Coordinate material, equipment, manpower, and other administrative requirements with the concerned team.Handle official communication through phone, email, WhatsApp, and other communication channels.Monitor basic site administration and ensure smooth day-to-day operations.Coordinate meetings, site visits, and official requirements whenever required.Escalate important site-related issues to the concerned senior authority on time.Maintain confidentiality of company and employee information.Follow company policies, site discipline, and safety guidelines.QualificationGraduate in any discipline.MBA/PG Diploma in HR, Administration, or Project Management preferred.Candidates with Diploma/B.Tech in Civil Engineering may also be considered depending on the role.Good knowledge of MS Excel, MS Word, Email, and basic documentation.Experience2-5 years of relevant experience in construction, project site, HR/Admin, or site coordination preferred.Candidates with relevant experience in site administration and manpower coordination may also apply.Required SkillsGood communication and interpersonal skillsStrong coordination and follow-up skillsBasic knowledge of construction/project-site activitiesGood documentation and reporting skillsMS Excel and computer proficiencyProblem-solving and multitasking abilityAbility to work independently at a project siteHindi communication is essential; basic working English preferredPreferred Candidate ProfileA candidate who is responsible, proactive, organized, and comfortable coordinating with multiple teams at a project site.

COMPANY: Legend Outdoor AdvertisingSALARY: 6-8LPA in- hand (depending on experience and skills)TIMING: 10AM - 6PM (MONDAY- SATURDAY)NOTE: We are looking for someone who has worked in construction or real-estate industry, or is familiar with signages, and can operate and take major project- related decisions. DON'T APPLY IF YOU DON'T HAVE THE ON- SITE EXPERIENCE.WHO WE ARE:We are signage suppliers focused on creating visible, lasting impressions for our clients. With over two decades of experience, we specialize in external signage and workspace branding, serving clients across industries.Guided by a commitment to quality, professionalism, and timely execution, our skilled teams ensure reliable outcomes at speed. Trusted by leading real estate, coworking, and GCC clients across India, we build partnerships grounded in consistency and trust.ROLE SUMMARY AND STRATEGIC INTENT:The Operations Manager is the operational anchor of Legend Outdoor Advertising (LOA). Taking overall ownership of the projects and operations department, this role bridges strategic executive planning with ground-level execution. The Operations Manager governs end-to-end production, vendor networks, resource allocation, team mentoring, and high-volume project delivery, ensuring all active projects progress seamlessly within budget, to engineering specifications, safely, and on schedule.COMPLETE ROLES AND RESPONSIBILITES:Product & Process Understanding: Develop a complete understanding of the company's products, services, project processes, and execution requirements.Departmental Ownership: Take overall ownership of the projects and operations department and ensure all active projects are progressing as planned.Projects Sheet Management: Maintain complete ownership of the Projects Sheet and ensure all projects are accurately updated, tracked, and monitored.Primary Accountability: Act as the primary point of accountability for overall project status, major delays, pending issues, and departmental performance.Team Direction & Next Steps: Ensure that Project Managers and Site Supervisors are clear about their responsibilities, priorities, and next steps.Stage Transition & Bottleneck Clearing: Ensure projects move smoothly from one stage to the next and intervene when major bottlenecks or delays arise.Project Review Leadership: Lead daily or regular project review meetings and clearly define the next steps and responsibilities for each team member.Tracker & Calendar Compliance: Ensure all team members update project trackers, calendars, follow-ups, and other required records on time.Major Operational Decisions: Take major operational and project-related decisions involving clients, vendors, internal teams, resources, and execution.Escalation Support: Support the team in resolving escalated issues that cannot be handled at the Project Manager or Site Supervisor level.Cross-Functional Coordination: Coordinate between the projects, design, accounts, and other internal teams to ensure everyone is working towards the same project requirements.Resource Optimization: Allocate and utilize company resources, including employees, vendors, software, and other tools, to achieve the required outcomes.Team Building & Leadership: Build a strong and reliable projects team and ensure effective coordination between all team members.Mentorship & Guidance: Lead, mentor, and support Project Managers and Site Supervisors to improve their performance, decision-making, and accountability.Performance Monitoring: Monitor team performance, identify skill gaps, and arrange training or support wherever required.Hiring & Onboarding Support: Support the hiring, onboarding, and training of employees within the projects and operations department.Stakeholder Relationship Management: Build and maintain strong relationships with important clients, vendors, builders, and other key stakeholders.Crisis Management: Step into sensitive or escalated situations involving clients, vendors, builders, or internal teams and handle them calmly and professionally.Reputation Protection: Ensure all major decisions and communications protect the company's reputation and maintain strong professional relationships.Risk & Contingency Planning: Identify major risks and recurring operational problems and develop practical solutions and contingency plans.SOP Documentation & Learnings: Document major project learnings, challenges, solutions, and contingency plans and incorporate them into company SOPs.Continuous Process Improvement: Continuously improve project management processes, internal coordination, reporting systems, and operational efficiency.Systems & Tool Modernization: Introduce new tools, software, and systems after understanding existing processes and identifying genuine operational requirements.Integrity & Ethical Conduct: Maintain complete honesty, transparency, and ethical conduct in all operational, financial, and vendor-related matters.Accountable Work Culture: Create a positive, accountable, and motivated work environment and help the team perform at its highest potential.Autonomous Execution: Take responsibility for the overall performance of the projects department without requiring constant daily follow-up from management.High-Volume Multi-Project Management: Manage a high volume of projects through effective delegation, prioritization, internal coordination, and team leadership.REQUIRED QUALIFICATIONS AND TOOL COMPETENCIESExperience: 6-10 years of operational leadership experience in Signage, Retail Fit-Out, Commercial Interior Contracting, or OOH Manufacturing.Technical Depth: Deep fabrication mastery in 3D Acrylic letters, Channelium, LED power loads, ACP cladding, Neon flex, and architectural wayfinding.Software Mastery: Proficiency in MS Excel (advanced), and basic file inspection in CorelDraw, Illustrator, and AutoCAD.Education: B.Tech / Diploma in Mechanical, Civil, Production Engineering, or Operations Management.KEY PERFORMANCE INDICATORS (KPIs)On-Time Project Delivery Rate: 95% of project handovers completed strictly on or before client SLA target dates.Rework & Snag Cost Rate: Keeping total project rework/snag costs under 3% of project value.Vendor Cost & SLA Efficiency: Achieving 5-8% annual cost savings through strategic raw material vendor negotiations.If you're someone who thrives on keeping things organised, ensuring smooth execution, and solving problems before they escalate - we would love to hear from you.Apply or reach out directly at career@legendadvt.com

1) Overall 6 Years Experience in Construction Project, Instrumentation Works in Oil & Gas / Refinery / Petrochemical Projects & Out of 6 Years, Min. 2 Years in Cost & Estimation Functions. 2) Review of Tender Documents & Preparing Enquiries for Subcontract / Vendor Service works.3) Must have good computer skills (MS Office).4) Gulf / Abroad Experience Preferred.

Job SummaryWe are looking for an experienced Admin Coordinator to manage day-to-day administrative activities, coordinate with the technical and research teams, handle client communication, maintain CRM records, and monitor payment collections. The candidate should have strong coordination, communication, and team-handling skills.Key ResponsibilitiesCoordinate and monitor the day-to-day activities of the technical and research teams.Assign tasks to team members and follow up on project progress and deadlines.Coordinate between clients and technical teams to ensure smooth project execution.Communicate with clients regarding project status, requirements, and updates.Handle client queries and ensure timely resolution of issues.Maintain and regularly update CRM records, client details, project status, and follow-ups.Monitor pending payments and coordinate with clients regarding collections.Maintain payment and collection records and provide regular updates to management.Prepare daily, weekly, and monthly reports related to projects, clients, and collections.Monitor team performance, work status, and pending activities.Ensure proper documentation and maintenance of administrative records.Coordinate with management and different departments for smooth operations.Support the team in achieving project completion and collection targets.Required SkillsExcellent communication and client-handling skills.Strong team coordination and leadership abilities.Good knowledge of CRM management and reporting.Strong follow-up and collection management skills.Good organizational and time-management skills.Ability to handle multiple projects and priorities.Strong problem-solving and decision-making skills.Proficiency in MS Office, Excel, and Google Workspace.Ability to work effectively under deadlines.Preferred ProfileB.E./B.Tech or MBA candidates with 5-10 years of relevant experience in administration, operations, client coordination, team handling, CRM management, and collection follow-up are preferred.

Senior Interior Designer - GwaliorWe are looking for an experienced and creative Senior Interior Designer to join our team in Gwalior, Madhya Pradesh.Location: Gwalior, Madhya PradeshExperience: 4-8 YearsEmployment Type: Full-TimeRelocation: Candidates from other cities/states who are willing to relocate to Gwalior are welcome to apply.Responsibilities:- Develop creative interior design concepts for residential and commercial projects.- Prepare 2D layouts, working drawings and 3D designs.- Handle client meetings and understand design requirements.- Coordinate with clients, vendors, contractors and site teams.- Select materials, finishes and furniture as per project requirements.- Manage projects from concept to execution.- Guide junior interior designers and coordinate with the design team.Required Skills:AutoCAD, SketchUp, 3D Max, V-Ray, Space Planning, Interior Design, Material Selection, Client Handling and Site Coordination.Eligibility:- 4-8 years of relevant experience.- Strong portfolio of interior design projects.- Good communication and client-handling skills.- Candidates willing to relocate to Gwalior are preferred.Apply Now:Interested candidates can apply with their updated resume and portfolio.

We are seeking a proactive and highly organized Administrative Assistant to support a Management Consultant in managing day-to-day business operations. The role involves coordinating meetings, drafting professional correspondence, preparing reports and presentations, conducting market research, maintaining confidential records, and following up with clients, vendors, and government agencies. The ideal candidate should have excellent communication, organizational, and multitasking skills, with proficiency in Microsoft Office and Google Workspace. A bachelor's degree and 2-5 years of analytical, administrative or executive support experience are preferred. The candidate must demonstrate professionalism, attention to detail, discretion, and the ability to work independently in a fast-paced consulting environment.

We are looking for a Civil Designer to join our team in Gurgaon. The ideal candidate will have 2 to 6 years of experience and hold a diploma in a relevant field. The role involves a variety of responsibilities related to designing civil structures.Key Responsibilities:- Design Development: Create detailed designs for civil engineering projects, ensuring they meet all requirements and specifications. This involves using software tools to develop accurate plans.- Site Assessments: Conduct site visits to gather data about project locations, understanding topography and soil conditions. This information is crucial for effective design.- Collaboration: Work closely with project managers, engineers, and other team members to ensure designs align with overall project goals and timelines. Communication is key to a successful project.- Drafting and Documentation: Prepare comprehensive reports and documentation for designs, maintaining precise records that adhere to industry standards and regulations.- Quality Control: Review designs for accuracy and compliance with safety standards. This includes checking calculations and ensuring all elements are feasible.Required Skills and Expectations:- Proficiency in design software such as AutoCAD and Civil 3D is essential for creating accurate designs.- Strong understanding of civil engineering principles, along with a keen attention to detail to maintain high-quality work.- Good communication skills are required for effective collaboration with team members and stakeholders.- Ability to manage multiple projects and meet deadlines efficiently.- A focus on problem-solving and critical thinking to address design challenges.

EXECUTIVE ASSISTANT TO MANAGING DIRECTOR (MD)Location: Belapur, Navi Mumbai, MaharashtraIndustry: Real Estate / Property DevelopmentExperience: 5-7 YearsQualification: Graduate in any disciplineSalary: 45,000 per month onwards, depending on experience, skills and interview performanceEmployment Type: Full-timeJOB SUMMARYWe are looking for a highly organized, proactive and professional Executive Assistant to the Managing Director (MD) to provide executive, administrative and business coordination support.The candidate will work closely with the Managing Director, Business Heads, CFO Office, Project Development Teams and other senior stakeholders to ensure effective coordination, timely follow-ups and smooth execution of key business activities.The ideal candidate should have prior experience supporting a MD/CEO/CXO, excellent communication and coordination skills, strong proficiency in MS Office, and the ability to manage multiple priorities with confidentiality and discretion.KEY RESPONSIBILITIESExecutive & Business Support Manage the MD's calendar, appointments, meetings and daily schedule. Coordinate with Business Heads, Functional Heads, CFO Office and Project Teams on key business initiatives. Follow up with internal and external stakeholders to ensure timely completion of tasks and deliverables. Prepare business briefs, reports, presentations and information required by the MD. Conduct research, data analysis and market/comparable analysis to support business decisions. Monitor important business initiatives and ensure timely follow-up and execution.MIS & Reporting Collect, consolidate and analyze business and project-related data. Prepare MIS reports, business updates, project performance reports and management dashboards. Prepare PowerPoint presentations and reports for the MD and Senior Leadership Team. Track project milestones, timelines, pending actions and key deliverables. Highlight delays, risks, gaps and important matters requiring management attention.Meetings & Follow-ups Schedule and coordinate internal and external meetings. Prepare meeting agendas and supporting documents when required. Prepare Minutes of Meetings (MOM) and maintain action trackers. Follow up with concerned teams and stakeholders until action items are closed.Travel & Logistics Plan and coordinate the MD's domestic and international business travel. Manage flight bookings, hotels, transportation, appointments and travel itineraries. Coordinate meetings and business appointments during travel. Valid passport is mandatory. Candidate must be willing to travel nationally and internationally, including short-notice travel as required.Finance & Administrative Coordination Coordinate with the CFO Office and Finance team on required business and financial follow-ups. Follow up on bills, vouchers, expenses, payments and related documentation. Support coordination for periodic financial and business reporting. Assist in identifying cost optimization and operational efficiency opportunities. Handle emails, letters, official correspondence and other administrative requirements on behalf of the MD. Maintain confidentiality of sensitive business and financial information.Stakeholder Management Act as a coordination point between the MD and internal/external stakeholders. Coordinate with Finance, Legal, HR, Projects, Sales & Marketing and other functions. Liaise with consultants, advisors, vendors, suppliers, group companies and business partners. Ensure effective communication and coordination across departments.Project & Process Coordination Support monitoring of key real-estate projects and strategic initiatives. Track project progress, deadlines, dependencies and pending decisions. Proactively flag risks, delays and bottlenecks to the MD. Support development of structured trackers and workflows to improve business execution. Ensure management decisions and assigned tasks are followed through to closure.CANDIDATE PROFILE Graduate in any discipline. 5-7 years of relevant experience as an Executive Assistant. Prior experience supporting a MD, CEO, CXO or senior leadership is preferred. Experience in Real Estate, Property Development or Infrastructure will be an advantage. Strong proficiency in MS Excel, PowerPoint and Word. Good analytical, reporting and presentation skills. Excellent verbal and written communication skills. Strong stakeholder management and interpersonal skills. Ability to manage multiple priorities and work under tight deadlines. Strong follow-up, coordination and execution skills. Professional, presentable, proactive and solution-oriented. Ability to handle confidential information with maturity and discretion.MUST-HAVE REQUIREMENTS Valid Passport - Mandatory. Willingness to travel nationally and internationally. Comfortable with short-notice business travel when required. Experience working directly with senior management, MD, CEO or CXO. Strong MS Office and communication skills. Excellent organizational and follow-up abilities.KEY SKILLSExecutive Assistance MD/CEO Support Business Coordination MIS Reporting MS Excel PowerPoint Calendar Management Stakeholder Management Project Coordination Travel Management Market Research Communication Follow-up Administrative CoordinationCOMPENSATION & LOCATIONSalary: 45,000 per month onwards, based on experience, skills and interview performance.Location: Belapur, Navi Mumbai, Maharashtra.

Need a field coordinator for NGO, this is a field job. Connect to people , visit rural as well as urban areas for project work

We are seeking a Project Document Controller in Saket, Delhi, to manage and organize project documentation. This role is suitable for candidates with 0 to 1 year of experience and a minimum education of 10th pass.Key responsibilities include:1. Document Management: Organize and maintain all project-related documents, ensuring they are easily accessible and up-to-date.2. Data Entry: Accurately enter and update project information into various databases and tracking systems.3. Collaboration: Work closely with project managers and team members to gather necessary documents and clarify information as needed.4. Quality Control: Review documents for accuracy and completeness before distribution to ensure that all necessary information is included.5. Filing and Archiving: Implement efficient filing systems for both physical and electronic documents to ensure easy retrieval.Required skills and expectations:Candidates must have strong attention to detail, ensuring documents are handled accurately. Basic computer skills are essential for data entry and document management. Good communication skills are important for collaborating with team members and clarifying project needs. The ability to work independently and manage time effectively will help in meeting deadlines. Familiarity with document control processes is a plus, but training will be provided. Overall, a motivated attitude and a willingness to learn are key for success in this role.

As an Estimation Engineer in Hyderabad, you will play a crucial role in preparing accurate cost estimates for projects, ensuring that they align with the project's requirements and budget constraints.Key Responsibilities:- Prepare Cost Estimates: Calculate the cost of materials, labor, and other resources needed for projects based on detailed specifications.- Analyze Project Specifications: Review and interpret project plans and specifications to identify requirements and constraints affecting the estimates.- Collaboration with Teams: Work with project managers and engineers to gather project information and resolve any discrepancies in the estimates.- Maintain Database of Rates: Create and update a database of material and labor costs to ensure that estimates are based on current market rates.- Risk Assessment: Identify potential risks in the project scope that may affect costs and propose strategies to mitigate those risks.- Report Generation: Prepare detailed reports and presentations of estimates to communicate findings and recommendations to stakeholders effectively.Required Skills and Expectations:Candidates should possess a Bachelors degree in Engineering. A minimum of 2 to 4 years of experience in estimation or related roles is essential. Strong analytical skills are required to assess project specifications accurately. Proficiency in estimation software and Microsoft Excel is expected. Candidates should demonstrate excellent communication skills to interact with various teams and present estimates clearly. Attention to detail and the ability to work under tight deadlines are crucial for success in this role. Familiarity with project management principles is an added advantage.

Project Site - SPOC (Single Point of Contact)Position: Project Site SPOCDepartment: Project / Site AdministrationLocation: Project SiteEmployment Type: Full-TimeAbout the RoleWe are looking for a responsible and well-organized Project Site SPOC to act as the Single Point of Contact between the project site, management, employees/workers, vendors, and other stakeholders.The candidate will be responsible for day-to-day site coordination, documentation, communication, manpower coordination, and regular reporting to management.Key ResponsibilitiesAct as the Single Point of Contact (SPOC) for day-to-day project site coordination.Coordinate between site team, management, vendors, contractors, and employees/workers.Maintain daily attendance and manpower records.Coordinate staff/workers joining, deployment, leave, and basic HR-related requirements.Maintain site documents, registers, records, and reports.Prepare and share daily/weekly site updates with management.Coordinate material, equipment, manpower, and other administrative requirements with the concerned team.Handle official communication through phone, email, WhatsApp, and other communication channels.Monitor basic site administration and ensure smooth day-to-day operations.Coordinate meetings, site visits, and official requirements whenever required.Escalate important site-related issues to the concerned senior authority on time.Maintain confidentiality of company and employee information.Follow company policies, site discipline, and safety guidelines.QualificationGraduate in any discipline.MBA/PG Diploma in HR, Administration, or Project Management preferred.Candidates with Diploma/B.Tech in Civil Engineering may also be considered depending on the role.Good knowledge of MS Excel, MS Word, Email, and basic documentation.Experience2-5 years of relevant experience in construction, project site, HR/Admin, or site coordination preferred.Candidates with relevant experience in site administration and manpower coordination may also apply.Required SkillsGood communication and interpersonal skillsStrong coordination and follow-up skillsBasic knowledge of construction/project-site activitiesGood documentation and reporting skillsMS Excel and computer proficiencyProblem-solving and multitasking abilityAbility to work independently at a project siteHindi communication is essential; basic working English preferredPreferred Candidate ProfileA candidate who is responsible, proactive, organized, and comfortable coordinating with multiple teams at a project site.

Key responsibilities:1. Project Planning & Scheduling: Develop detailed project plans, identify key milestones, and create schedules to ensure timely completion of projects.2. Finishing, Fit-out & MEP Coordination: Coordinate with various stakeholders including architects, engineers, and contractors to ensure smooth execution of finishing, fit-out, and mechanical, electrical, and plumbing (MEP) works.3. Monitoring & Control: Track project progress, identify potential delays or issues, and implement corrective actions to keep projects on track.4. Reporting & Documentation: Prepare regular progress reports, update project documentation, and communicate project status to stakeholders.5. Software & Technical Tools: Utilize project management software and technical tools to enhance project planning, scheduling, and monitoring processes.6. Contractual & Commercial Awareness: Understand project contracts, terms, and commercial implications to ensure compliance and mitigate risks.7. Leadership & Coordination Skills: Lead project teams, coordinate activities, and foster collaboration among team members to achieve project goals.Required skills and expectations:- Bachelor's degree in Engineering (B.E) or related field.- 7-10 years of experience in project planning and scheduling.- Proficiency in project management software and technical tools.- Strong communication, leadership, and coordination skills.- Ability to work effectively in a team environment.- Attention to detail and strong problem-solving abilities.

The ideal candidate should have 1215 years of experience in managing construction operations for large-scale residential, commercial, and high-end building construction till finishing , preferably within the GCC or international markets. They must demonstrate a proven ability to lead multidisciplinary teams, coordinate site execution, and ensure adherence to project schedules, budgets, and quality standards. A strong track record in managing the full project lifecyclefrom mobilization to handoveris essential, ensuring timely completion and compliance with contractual, safety, and quality requirements. In addition, the candidate should possess sound technical knowledge of civil, architectural, MEP, and interior finishing works, with the ability to resolve on-site challenges efficiently.