Executive Assistant Job Vacancies in Pune

For office computer work employee is required..Basic computer knowledge is essential.

What We Offer:Supportive & modern wellness work environmentTraining for therapy assistance & software toolsCompetitive salary: 12,000 15,000 (based on experience)Career growth in the wellness & integrative health sectorRequirements:Graduate or HSC pass13 years of experience (clinic/reception/customer service)Basic MS Office & billing software knowledgeGood communication (Hindi/Marathi + basic English)Polite, professional, service-oriented attitudeJob Role Includes:Greeting clients, managing reception & appointmentsAssisting in therapy sessionsBilling & record-keepingSupporting nursing/medical team with day-to-day operationsEnsuring hygiene & a warm front desk environment

Join optimeyes as an Executive Assistant(Female Candidate Required) and play a pivotal role in streamlining operations with your expertise.Leverage your 5 to 12 years of experience in administrative functions to facilitate efficient office workflow.Showcase your proficiency in Calendar Management by efficiently organizing and prioritizing appointments and meetings.Exercise your expertise in making Travel arrangements, ensuring seamless logistics for business trips and events.Utilize your skills in Administration to support daily office operations and contribute to creating an organized work environment.Demonstrate your capabilities in managing Accounts, overseeing financial transactions and budgeting processes.Handle Payments with accuracy and timeliness, contributing to the financial health of the organization.Engage in Secretarial activities, including drafting correspondences, preparing reports, and maintaining records.Collaborate closely with senior management, providing them with reliable support and assisting in decision-making processes.Benefit from joining a dynamic team, where your skills in administration and organization will be highly valued and pivotal to our success.

Immediate Joining... Work Timings - 10 to 7.. EA to CEO... Fluency in English and Marathi is desired... Knowledge of Internet, E-mail, basic knowledge of MS Word & Excel, Internet Browsing, Facebook & Instagram is Must... Pleasing Personality, Good Communication Skills essential

Looking for an EA for a real estate brand. The office location is Shivaji Nagar.

Job Description: Has at least 6+ years of relevant work experience as a virtual assistant is a must Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, etc Responsible for timely and accurate MIS reports on a weekly/monthly basis Ability to prioritize items Perform tasks with a high degree of accuracy and consistency, in a timely manner Create and maintain operational documents and perform activities accordinglyDesired candidate profile: Candidate should be a Graduate or a Post Graduate above 50% aggregate is a must Exceptional communication skills (Verbal and Written) Proficiency in tools such as MS Word, MS Office and Excel Open to rotational shifts. Minimum work experience should 3 years in an international BPO/KPO with at least 1yr as a virtual assistant Any women candidates from Sabbatical is welcomed Should have worked for a minimum period of 12 months as a Sr. Executive/ Sr. Associate/ Sr. AnalystWorking Hours: Should be flexible to work either in US shift (6PM 2.45 AM) or UK (3 PM 11.45 PM) Hybrid Working Mode (1 Week WFO/3 weeks WFH month)Cab facility is provided only within 24-kilo meters from Pune (Viman nagar) or Mumbai (Vikhroli)

All Executive Assistant roles & Responsibilities.

Exp in Diagnostics ,Immunoassay and molecularJOB -RESPONSIBILITIES-1.)-Sales Target and its achievements.2.)-Payments collection and its Achievements.3.)-Mapping of the customers for the entire territory.4.)-Customer and product wise sales planning / strategy.5.)-To provide guidelines and assistance to sales force to achieve their sales targets.6.)-To arrange/align smooth supplies / after sales services to the customers.7.)-Monitoring of Daily Call Reports on regular basis of sales team.8.)-To submit your personal Daily Call Reports as per company policy (twice in a week).9.)-To submit a consolidated sales report of the sales team once in a month.10.)-Assisting in preparation of tender.11.)-Responds to customer needs, requirements and problems.12.)-Analysing competitor activities in the region and assessing opportunities for business development.13.)-Attending relevant industry events and conferences to build relationships.14.)-Coordination with distributor for secondary sales.15.)-Prepare self tour programme and getting approvals16.)-Customers to be covered i)-All Govt. / Pvt. Medical Colleges and Hospitals.ii)-Autonomous institutions.-iii)-Research / Life Sciences institutes, ESI Hospitals, Defence and Railway Hospitals etc. etc. -iv)-State govt. level purchases through Directorate.17.-Miscellaneous work as per requirement

Complete financial reports, lead the month-end closing process and conduct monthly financial forecast Evaluate the financial performance of the organization and measure returns on investments. Manage all day-to-day financial activities- accounting, finance, forecasting, strategic planning, risk-management, costing, working capital management, budgeting processes and finalization of accounts. MIS Reporting. Ensure compliance with company policies and processes. Ensure compliance of various statutory requirements related to direct and indirect taxes. Obtain, analyze, and evaluate accounting documentation, previous reports, data etc. Treasury management. Manage all accounting operations including Invoicing, Account Receivables, & Account Payables. Invoice wise payment reconciliation and matching. Provide support and assistance with audits, tax returns, budgets and forecasts, and financial reporting. Manage month and year-end close processes, and prepare timely financial statements. Preparation of GST returns (GSTR-1 GSTR-3B, Annual Returns) and ensure timely filing Preparation of TDS payment workings and TDS returns workings and ensure timely filing Cost analysis with respect to Own vehicles and preparation of Own Vehicles Profit and Loss Account on monthly basis Preparation of monthly cost and revenue reconciliations and working out the provisions and accounting the same in books of accounts Coordination with consultants and auditors and responding to their queries Shall have experience of working on Tally ERP

Hiring for 100 tele caller executive assistant supervisor Jobs in Delhi NCR,Agra,Mumbai,Pune,Ahmedabad,Surat,Jammu,Dehradun,Jaipur,Bhopal,operate computer,internet,ms excel, for Freshers,Required Educational Qualification is : Higher Secondary, Secondary School, Vocational Course, Advanced/Higher Diploma, Professional Degree, Other Bachelor Degree, B.A, B.C.A, B.B.A, B.Com with Good knowledge in operate computer,internet,ms excel etc.

Please find below Job Description for MNC into Shipping Industry, incase you are interested for below job send your updated cv with below details.Work Experience -Current CTC -Expected CTC -Notice Period -Job Location - Mumbai.Desired CandidateSimilar exp or 2nd or 3rd officer with tanker exp can apply.Job Description:To communicate with the Marine Assistants and where required with the vesselsQ matters such as month end reports, statistics / vessel KPI, PSC, OilMajor, Flag State Inspections and Internal & External Audit reports and follow ups.- To maintain Statistic and documentation in office.- Filing of reports in soft and hard copies as intimated by the HOD.- Liaise with various authorities on matters of Audits, other inspections or vesseldocumentation as may be required by the SQM.- To assist the SQM on day to day matters concerning the departmental activities.RESPONSIBILITIES:- Maintain and monitor various requirements of SIRE and CDI Inspection for the fleet.- Monitoring vessels rotation for vetting requests.- Communicate with oil major agents and vessels for executing of inspections.- Update statistics through software VIMS.- Process vetting related invoices and keep records.- Assist SQM & Superintendent Vetting as required.- Follow up with the Oil Majors, vessel agents for conductance of the inspection- Provide assistance to Masters in vetting related matters for vessels preparing forvetting inspections.- Compile weekly vetting status in consultation with the vetting manager and forwardto ship owners, charterers and operators.- Collect information from vessels wrt Oil Major Questionnaire and upload them inwebsite or forward by email as per Oil Major requirements.- Update Q-88 website as and when required.- Assist the Vetting Manager on any other vetting related matters as and whenrequested.Regards,Gurdeep Singh

Analyzing and reading incoming memos, submissions and distributing them as necessaryPreparing documents to be reviewed and presented by the board of directors, executives and other committeesAssisting with meeting preparation and recording meeting timesPerforming basic accounting tasks and booking travel for the CEOKeeping records of corporate documents, records and reports

We are looking for 1 Executive Assistant Post in Pune, Maharashtra, Goa, Karnataka, with deep knowledge in Microsoft Office, Secretarial Activities and Required Educational Qualification is : Other Bachelor Degree, Post Graduate Diploma, M.B.A/PGDM, M.Tech

Job Description:We are seeking an experienced Executive Assistant to support our company CEO in managing daily activities, schedules, and communications. The ideal candidate must have experience in the construction industry, be highly organized, proactive, and possess excellent communication skills. The Executive Assistant will manage complex calendars, handle confidential information, and liaise with internal and external stakeholders in the construction industry.Key Responsibilities:- Assist top management in day to day activities including scheduling.- Manage and maintain executives' calendars, schedule appointments, and coordinate meetings, site visits, and inspections.- Coordinate and communicate with internal and external stakeholders, including clients, contractors, architects, engineers, and suppliers.- Draft and edit correspondences, presentations, reports, and other documents related to construction projects.- Manage confidential information and documents with discretion and professionalism.- Prepare expense reports, process invoices, and manage budgets for construction projects.- Perform various administrative tasks, including filing, photocopying, scanning, and organizing records related to construction projects.- Provide backup support to other administrative staff as needed.Qualifications:- Bachelor's degree in Commerce, Arts, BBA, MBA, Any Business Administration, Communications, or a related field.- 5 years of proven experience as an Executive Assistant or similar role, supporting construction executives or high-level managers in the construction industry.- Proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint.- Ability to work independently, take initiative, and prioritize tasks effectively in a construction setting.- Experience with construction terminology, project management, and contract administration is a plus.

Responsibilities:Assist with day-to-day administrative tasksMaintain records and databasesPrepare reports, presentations, and correspondencePerform basic accounting tasksHandle and prioritize multiple tasks and projects efficientlyWork independently and follow instructions accuratelyCommunicate effectively with team membersRequirements:Proficient in using Excel sheets, Microsoft Word, and Google SheetsBasic accounting knowledgeGood analytical and problem-solving skillsExcellent organizational and time management skillsAbility to work independently and follow instructions accuratelyStrong communication and interpersonal skillsMinimum 1-2 years of relevant experienceMust be able to travel to the work location in NIBM RoadMust be able to work from 11:00 AM to 8:00 PM Indian Standard Time

Should have minimum 3 to 5 Years of experience as an Executive Assistant to the MD / Director of a Company.Educational Qualification:- GraduatesRoles Responsibilities:-Answering Directing phone calls, taking, organizing and distributing messages/correspondence.Maintaining Company Schedules.Maintaining and ordering office supplies.Scheduling meetings and conferences.Typing, preparing and collating reports.Organizing documents and paperwork and maintaining a filing system.Organising servicing meetings (producing agendas and taking minutes).Managing databases all Lists like Insurance, Credit Cards etc.Prioritising workloads.Liasing / coordinating with relevant organisations and clients - Manufacturing Party's, Trade Marks, Company Secretary.Working in a receptionist capacity to greet clients, customers and visitors.Answering calls.Supervising Staff new Employees.Implementing administrative procedures.Skill Set Required:-Proven experience as an executive assistant or other relevant administrative support experience.In-depth understanding of entire MS Office suite (WORD EXCEL MUST).Manage information flow in a timely and accurate manner.Excellent Follow Up Skills.Ability to organize a daily workload by priorities.Must be able to meet deadlines in a fast-paced quickly changing environment.Professional Level Verbal And Written Communications Skills.A proactive approach to problem-solving with strong decision-making skills.

ResponsibilitiesAnswer phone calls and redirect them when necessaryManage the daily/weekly/monthly agenda and arrange new meetings and appointmentsPrepare and disseminate correspondence, memos and formsFile and update contact information of employees, customers, suppliers and external partnersSupport and facilitate the completion of regular reportsDevelop and maintain a filing systemCheck frequently the levels of office supplies and place appropriate ordersMake travel arrangementsDocument expenses and hand in reportsUndertake occasional receptionist dutiesRequirements and skillsProven work experience as a Secretary or Administrative AssistantFamiliarity with office organization and optimization techniquesHigh degree of multi-tasking and time management capabilityExcellent written and verbal communication skillsIntegrity and professionalismProficiency in MS OfficeHigh school diploma

Roles Responsibilities:-Answering Directing phone calls, taking, organizing and distributing messages/correspondence.Maintaining Company Schedules.Maintaining and ordering office supplies.Scheduling meetings and conferences.Typing, preparing and collating reports.Organizing documents and paperwork and maintaining a filing system.Organising servicing meetings (producing agendas and taking minutes).Managing databases all Lists like Insurance, Credit Cards etc.Prioritising workloads.Liasing / coordinating with relevant organisations and clients - Manufacturing Party's, Trade Marks, Company Secretary.Working in a receptionist capacity to greet clients, customers and visitors.Answering calls.Supervising Staff new Employees.Implementing administrative procedures.Skill Set Required:-Proven experience as an executive assistant or other relevant administrative support experience.In-depth understanding of entire MS Office suite (WORD EXCEL MUST).Manage information flow in a timely and accurate manner.Excellent Follow Up Skills.Ability to organize a daily workload by priorities.Must be able to meet deadlines in a fast-paced quickly changing environment.Professional Level Verbal And Written Communications Skills.A proactive approach to problem-solving with strong decision-making skills.