Office Manager Job Vacancies in Pune

EVERGREEN FERTILITY CLINIC WE ARE HIRINGADMIN ASSISTANTJob Responsibilities- Welcome and professionally assist patients and visitors.- Manage reception desk and day-to-day front-office activities.- Handle patient appointments, scheduling, confirmations and follow-ups.- Manage incoming calls, WhatsApp messages, emails and patient enquiries.- Maintain patient records, files and administrative documentation.- Coordinate with doctors, nurses and clinic staff for smooth patient flow.- Handle billing, receipts and basic payment records.- Maintain daily reports and administrative registers.- Coordinate laboratory reports, prescriptions and other patient-related documents.- Assist doctors and management with routine administrative work.- Maintain confidentiality of patient information.- Ensure cleanliness, discipline and professional presentation at the reception area.Candidate Requirements- Female candidate preferred.- Graduate / relevant qualification.- Good communication skills and a pleasant personality.- Basic computer knowledge - MS Office, email and WhatsApp.- Good English, Hindi and/or Marathi communication skills.- Well-organized, responsible and punctual.- Previous experience in a hospital, fertility clinic, healthcare or reception role will be an advantage.Key SkillsPatient Handling Communication Appointment Management Computer Skills Administration Coordination Documentation

Key Responsibilities-Guest Services:Ensure exceptional experiences from check-in to check-out and table dining.Resolve guest or diner complaints quickly and professionally.Department Oversight:Supervise front desk, housekeeping, maintenance, kitchen, and waitstaff.Conduct daily floor walks and pre-shift huddles to check service quality and cleanliness.Financial & Inventory Control:Monitor daily sales, control food and labor costs, and track operating budgets.Oversee stock counts, inventory ordering, and supplier relationships for both hotel and kitchen supplies.Staff Management:Handle staff scheduling, performance tracking, training, and weekly payroll tasks.Safety & Compliance:Enforce local health codes, food safety regulations, and building fire/safety protocols.

Maintain cleanliness and neatness of office premises, including work areas, meeting rooms, pantry, and common areas.Serve tea, coffee, water, and refreshments to employees and visitors as required.Assist with photocopying, printing, scanning, filing, and basic office documentation.Handle internal and external movement of documents, files, and other office materials.Receive and distribute incoming mail, courier packages, and documents.Assist in arranging meeting rooms and ensuring necessary materials are available for meetings.Maintain adequate stock of pantry, stationery, and other office supplies and inform the concerned person when replenishment is required.Assist in purchasing or collecting office supplies and other items as instructed.Support employees and administrative staff with routine office-related tasks.Assist with basic office setup, shifting of files/materials, and maintaining proper organization of office areas.Follow office safety, security, hygiene, and housekeeping requirements.Perform other administrative and support duties as assigned by the reporting manager.

We are looking for a motivated Office Admin to support our daily office operations in Pune, India. The ideal candidate will be a recent graduate with 0 to 2 years of experience, eager to contribute to a dynamic work environment.Key Responsibilities:- **Administrative Support**: Assist with day-to-day administrative tasks by managing schedules, organizing meetings, and maintaining office supplies to ensure smooth operations.- **Communication Management**: Handle incoming calls, emails, and visitors with professionalism. Communicate effectively with team members and clients to facilitate a positive work environment.- **Documentation and Record Keeping**: Maintain and organize important company documents and records. Ensure that all files are up to date and easily accessible for the team.- **Office Coordination**: Help coordinate office activities and events, fostering team collaboration and morale. Assist with onboarding new employees by preparing their workstations.- **Health and Safety Compliance**: Ensure the office complies with health and safety regulations. Report any maintenance issues to management and support a clean and safe work environment.Required Skills and Expectations:Candidates must possess strong organizational skills and attention to detail. Good communication skills, both written and verbal, are essential. The ability to work independently and as part of a team is crucial. Proficiency in basic computer applications is expected. A positive attitude and willingness to learn are important qualities for success in this role.

We are looking for a reliable and efficient Office Boy to join our team in Kothrud. This role is key to ensuring that our office runs smoothly and efficiently.Key Responsibilities:- Maintain Cleanliness: Keep the office tidy by cleaning desks, meeting rooms, and common areas to create a pleasant work environment.- Serve Tea and Snacks: Prepare and serve tea, coffee, and snacks to employees and guests, ensuring they feel welcome and comfortable during meetings.- Manage Office Supplies: Help with keeping track of office supplies and inform the supervisor when stocks are low, making sure that essential items are always available.- Assist with Documentation: Provide support in organizing and filing documents, ensuring that important papers are easily accessible for staff.- Support Daily Operations: Assist in various day-to-day tasks such as running errands, making photocopies, and handling mail, contributing to overall office efficiency.Required Skills and Expectations:The ideal candidate should have a minimum educational qualification of 10th grade. Though prior experience is not necessary, any relevant experience will be a plus. The ability to communicate clearly and effectively is essential. Candidates must possess a positive attitude, strong work ethic, and the ability to work well in a team. Punctuality and a willingness to assist others at any time are crucial for success in this role. If you are motivated and eager to contribute to a dynamic office environment, we encourage you to apply.

Key ResponsibilitiesConduct cold calling and cold emailing to generate corporate leads.Research and extract data for potential clients and business opportunities.Reach out to existing clients through email marketing and calls to regenerate business.Support social media marketing activities to help generate new leads.Identify new sources and channels for business development.Maintain and update lead databases and contact records accurately.Follow up on inquiries and coordinate with internal teams as needed.Required SkillsGood English communication skillsGood email communication and etiquettePhone etiquette and confidence in cold callingBasic knowledge of Excel, MS Office, and data managementGood research and lead generation skillsAbility to work independently and with a teamPositive attitude, willingness to learn, and a target-driven mindset

We are looking for a dedicated Office Administrator with 2 to 5 years of experience to manage day to day office operations in Sanaswadi, Pune. The ideal candidate will be responsible for ensuring a smooth and efficient work environment.Key Responsibilities:-2 years experienceVendor follow-upIndustrial material purchasingQuotations & PO preparationExcel, email,Office administrationMultitasking and coordination skills- Office Management: Oversee daily office activities to ensure everything operates efficiently. This includes managing supplies, filing systems, and overall office organization.- Administrative Support: Provide administrative assistance to other staff members. This may involve managing schedules, handling correspondence, and assisting with project management.- Communication: Act as the primary point of contact for internal and external communications. Ensure that messages are accurately relayed and maintain a professional tone at all times.- Record Keeping: Maintain accurate records and files. This includes updating databases and ensuring that all documentation is organized and easily accessible.- Event Coordination: Assist in planning and coordinating company events or meetings. This includes booking venues, arranging catering, and managing attendee lists.Required Skills and Expectations:The candidate should hold a graduate degree and must possess excellent organizational and time-management skills. Effective verbal and written communication abilities are essential, as is proficiency in common office software and tools. Attention to detail and the ability to work independently as well as in a team are crucial for success in this role. Male candidates are preferred for this position.

We are seeking a dedicated Data Entry Operator based in Manjari Khurd, Pune, to join our team. The ideal candidate will be responsible for accurately inputting and managing data, ensuring efficiency and precision in all tasks.Key Responsibilities:- Data Entry: Input and update various types of data into our systems efficiently and accurately to maintain up-to-date records.- Data Verification: Review and check data for errors or inconsistencies, ensuring all information is accurate and complete.- File Management: Organize and maintain digital and paper files, ensuring easy access and retrieval of information when necessary.- Collaboration: Work closely with other team members to support data-related projects and assist with data analysis as needed.Required Skills and Expectations:Candidates should have a minimum of 1 to 4 years of experience in data entry or a related field. A graduate degree is required. We expect applicants to possess strong typing skills, attention to detail, and familiarity with data management tools or software. Ability to handle confidential information discreetly is essential. Good communication skills and the ability to work collaboratively in a team are also important. The position requires a commitment to delivering high-quality work within deadlines and a proactive approach to problem-solving. Female candidates are encouraged to apply for this opportunity.

Maintain cleanliness and hygiene of office premises, workstations, meeting rooms, and pantry areas.Serve tea, coffee, water, and refreshments to employees and visitors.Handle incoming and outgoing courier services, parcels, and documents.Assist in photocopying, scanning, printing, and filing documents.Purchase office supplies, stationery, and pantry items as required.Monitor and replenish office and pantry stock.Support administrative and HR teams with routine office tasks.Arrange meeting rooms and provide assistance during meetings.

We are seeking a diligent Data Entry Executive to join our team in Pune. This full-time position is ideal for candidates with at least one year of experience in data entry and who have completed their 12th grade. The role involves accurately entering, updating, and maintaining data in our systems.Key Responsibilities:1. Data Entry: Accurately input information into databases and spreadsheets, ensuring that all entries are correct and up-to-date.2. Data Verification: Review and verify data for accuracy, making necessary corrections to maintain the integrity of our records.3. File Management: Organize and maintain hard and electronic files, ensuring that information is easily accessible when needed.4. Reporting: Assist in generating reports by gathering and compiling data, contributing to the overall analysis and decision-making process.5. Collaboration: Work closely with team members to ensure that data-related tasks are completed efficiently and on schedule.Required Skills and Expectations:Candidates should possess strong attention to detail and excellent typing skills, with a high degree of accuracy in data entry. Proficiency in MS Office, especially Excel, is essential. A good understanding of database systems and organizational methods will be advantageous. Effective communication skills, both written and verbal, are important for collaborating with colleagues. Additionally, candidates must be able to work independently, manage time efficiently, and meet deadlines consistently.

As a Front Office Executive, you will play a vital role in the daily operations of our office. Your main responsibility will be to manage the front desk and ensure a welcoming environment for visitors and staff.Key Responsibilities:- Greet and Assist Visitors: You will be the first point of contact for clients and guests, providing them with a friendly welcome and guiding them to the appropriate departments or personnel.- Manage Incoming Calls: You will handle phone inquiries, transferring calls to the relevant staff and taking messages when necessary to maintain smooth communication flow.- Maintain Reception Area: You will ensure that the front office area is clean, organized, and presentable, contributing to a professional atmosphere.- Schedule Appointments: You will assist in coordinating meetings and appointments for staff, ensuring that schedules are managed effectively.- Handle Administrative Tasks: Tasks may include managing correspondence, maintaining office supplies, and performing basic clerical duties to support the team.Required Skills and Expectations:The ideal candidate should have a bachelor's degree (B.A, B.B.A, B.Sc, or a relevant professional degree) and 2 to 7 years of experience in a similar role. Strong communication skills are essential, as you will need to interact with various stakeholders. You should be proficient in office software and have good organizational abilities to manage multiple tasks efficiently. A friendly demeanor and a professional attitude are necessary to create a positive first impression.

We are looking for a detail-oriented Data Entry Executive to join our team in Pune, India. This entry-level role is perfect for individuals who have recently completed their 12th grade and are eager to start their career in data management. The position is full-time and offers the convenience of working from home.Key Responsibilities:- Inputting Data: Accurately enter and update information in databases, ensuring all records are correct and complete.- Data Management: Organize and maintain data systems, ensuring that data is easily accessible and up-to-date.- Quality Checking: Review data for errors or inconsistencies and make necessary corrections to maintain high-quality information.- Documentation: Prepare and maintain documentation related to data entry tasks, ensuring processes are followed and tracked properly.- Collaboration: Work with team members to streamline data processes and improve data entry efficiency.Required Skills and Expectations:Candidates should have a strong attention to detail to ensure data accuracy and consistency. Basic computer skills, including familiarity with spreadsheets and word processing software, are essential. Good organizational abilities will help manage multiple tasks effectively. Strong communication skills, both written and verbal, are important for collaboration with team members. Finally, a proactive attitude and willingness to learn new software tools will contribute to success in this role.

Job Title: Company Secretary ManagerOrganization: Registration ArenaLocation: Pune, MaharashtraExperience Required: 2+ Years Post Qualification Experience (PQE) in a Practicing CompanySecretary (PCS) FirmQualification: Qualified Company Secretary (CS) About the Role:Registration Arena is seeking a dedicated and detail-oriented Company Secretary Manager tojoin our growing team. This role offers hands-on exposure to corporate legal and secretarialcompliance matters, providing an excellent platform to enhance your professional expertise. Key Responsibilities: Handling Company & LLP Incorporations Managing Secretarial Audits, Due Diligence & Compliance ROC Filings & XBRL Compliance FEMA, SEBI & RBI related matters Trademark Filings & Hearings Drafting legal documents and resolutions Liaising with RoC / RD offices Maintaining Statutory Registers & Secretarial Records Managing Board Meetings & Corporate Governance Compliances FDI, ODI & ECB Compliance Required Skills: Strong knowledge of Corporate & Statutory Laws Expertise in E-Filing & Regulatory Compliances Experience in Secretarial Record Maintenance Sound understanding of Corporate Governance Practices Excellent drafting & communication skills High attention to detail and analytical ability Candidate Profile: Qualified Company Secretary Minimum 2+ years Post Qualification Experience in a PCS firm Strong legal acumen and compliance understanding Self-driven, proactive, and eager to learn Why Join Registration Arena? Last Saturdays Off Informal Dress Code Certificate & Letter of Recommendation Positive, Supportive Work Culture Team Celebrations & Bonding Activities

We Are Hiring - Office Boy Location: [Your Office Location] Experience: 0-2 Years Qualification: 10th Pass or Above Responsibilities:

We are looking for a dedicated Company Secretary Trainee to join our team. This is an excellent opportunity for fresh graduates interested in building a career in company secretarial services, especially as this role is remote and flexible.Key Responsibilities:- Assist in Compliance Management: Help ensure the company complies with statutory and regulatory requirements, including maintaining company records and filings accurately.- Support Board Meetings: Assist in preparing agendas, taking minutes, and following up on action items from board meetings to maintain clear communication and documentation.- File Documents: Help organize and file essential documents, including compliance reports and company agreements, ensuring easy access and retrieval when needed.- Research and Analysis: Conduct research on relevant legal and corporate governance issues, supporting the team with the information needed for decision-making.- Administrative Task Management: Support routine administrative tasks, such as maintaining databases, to enhance the efficiency of the department.Required Skills and Expectations:- Educational Background: A degree in Commerce, Business Administration, Law, or a related field is required, with a keen interest in company secretarial duties.- Attention to Detail: Strong organizational skills and keen attention to detail to ensure accuracy in documentation and compliance.- Communication Skills: Good verbal and written communication skills are essential to effectively interact with team members and stakeholders.- Tech Savvy: Proficient in using Microsoft Office and other relevant software for document preparation and research tasks.- Eagerness to Learn: A proactive attitude and willingness to learn about company law and corporate governance issues will be crucial for success in this role.

We are seeking a reliable Office Admin to support our daily operations at our office in Parvati Paytha, Pune. The ideal candidate has 1 to 2 years of relevant experience and a graduate degree. This role is full-time and requires working from our office.Key Responsibilities:- Office Coordination: Manage the day-to-day administrative tasks, ensuring the office runs smoothly and efficiently.- Communication Management: Handle incoming calls, emails, and other correspondence, responding or redirecting as necessary to maintain effective communication.- Documentation: Organize and maintain files and records, ensuring that important documents are easily accessible and up-to-date.- Supplies Management: Monitor and order office supplies, ensuring that all necessary materials are available and that stock levels are maintained.- Support to Team Members: Assist colleagues with administrative tasks and support projects to promote a collaborative office environment.Required Skills and Expectations:The candidate must have strong organizational skills and attention to detail, helping them manage multiple tasks effectively. Good verbal and written communication skills are essential for interacting with various stakeholders. A proactive attitude, along with the ability to work both independently and in a team, is expected. Proficiency in standard office software such as Microsoft Office is necessary. The candidate should be punctual and reliable, demonstrating a commitment to enhancing office productivity.