Executive Assistant Job Vacancies in Punjab

We are seeking a dedicated Executive Assistant with 3 to 7 years of experience to support our leadership team in Model Town Extension, Ludhiana. This role is crucial in ensuring the efficient operation of our office.Key Responsibilities:- Calendar Management: Organize and maintain the executives calendar, scheduling meetings, appointments, and travel plans to ensure optimal time management.- Communication Liaison: Act as the primary point of contact between the executive and internal/external stakeholders, ensuring clear and effective communication.- Meeting Preparation: Prepare agendas and materials for meetings, taking comprehensive notes during discussions and following up on action items to ensure accountability.- Document Handling: Draft, review, and manage important documents, reports, and presentations to assist in decision-making processes.- Office Coordination: Oversee day-to-day office activities, supply management, and logistical arrangements to maintain a productive work environment.Required Skills and Expectations:Candidates should hold a relevant degree such as B.A, B.C.A, B.B.A, B.Com, or LLB. The ideal candidate is a female professional with strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Excellent verbal and written communication skills are essential. Proficiency in office software, such as Microsoft Office Suite, is mandatory. Candidates should be proactive, adaptable, and possess strong problem-solving abilities to support the executive effectively. A positive attitude and the ability to maintain confidentiality are also key attributes for success in this role.

We are looking for an Executive Assistant with 2 to 3 years of experience to support our team at our Jaspal Bangar office. This is a full-time role for female candidates.Key Responsibilities:- Calendar Management: Organize and maintain schedules for executives to ensure they are always prepared for meetings and appointments.- Communication: Serve as a point of contact between executives and various stakeholders, managing calls, emails, and other correspondence professionally.- Meeting Coordination: Arrange meetings, including booking venues, preparing agendas, and taking minutes to ensure smooth information sharing.- Document Preparation: Draft, edit, and finalize various documents and reports to ensure clarity, professionalism, and accuracy before sharing.- Travel Arrangements: Plan and organize travel itineraries, including booking flights and accommodations, to facilitate smooth travel experiences for executives.- Office Management: Maintain an efficient office environment by managing supplies, equipment, and other administrative tasks as needed.Required Skills and Expectations:The ideal candidate should possess strong organizational and time-management skills along with a keen attention to detail. Excellent communication skills, both written and verbal, are a must. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) is essential. The candidate should be proactive, able to work independently, and display a professional demeanor. A flexible attitude towards changing priorities and the ability to handle multiple tasks simultaneously are critical for success in this role.

Key Responsibilities:1. Answer and direct phone calls: The receptionist cum executive assistant will be responsible for answering incoming calls and directing them to the appropriate department or individual.2. Greet and assist visitors: Welcoming visitors to the office, signing them in, and notifying the relevant employee of their arrival.3. Manage office correspondence: Handling incoming and outgoing mail, emails, and faxes, ensuring timely delivery to the intended recipients.4. Schedule appointments and meetings: Coordinating schedules for executives, booking meeting rooms, and sending out meeting invitations.5. Maintain filing systems: Organizing and maintaining physical and digital files to ensure easy retrieval of information when needed.6. Provide administrative support: Assisting executives with tasks like data entry, typing, and document preparation.7. Monitor office supplies: Keeping track of office inventory and ordering supplies as needed to ensure smooth operations.Required Skills and Expectations:1. Excellent communication skills: Ability to communicate effectively with clients, visitors, and colleagues.2. Proficiency in basic office software: Familiarity with word processing, spreadsheet, and email software.3. Organizational skills: Capable of multitasking, prioritizing tasks, and managing time efficiently.4. Professional demeanor: Must maintain a professional appearance and conduct when interacting with others.5. Attention to detail: Accuracy in handling correspondence, scheduling, and other administrative tasks.6. Ability to work independently: Self-motivated and capable of working with minimal supervision.

1. Initiating contact with prospective clients (cold calling) to promote products or services, following pre-defined scripts or guidelines.2. Answering incoming calls to address customer inquiries, complaints, and concerns, providing prompt and accurate information or solutions.3. Explaining product features, pricing, and benefits to persuade customers to make a purchase or schedule appointments for the sales team.4. Striving to achieve daily, weekly, and monthly targets for the number of calls made, leads generated, or sales closed.

Lead generation and operations handling

Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logisticsCoordinate complex scheduling and calendar management, as well as content and flow of information to senior executivesManage senior executives travel logistics and activities, including accommodations, transportation, and mealsProvide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts databaseMaintain professionalism and strict confidentiality with all materialsOrganize team communications and plan events, both internal and off-site.

Job Description for Immigration AssistantLocation: Remote (Work from Home)Time Zone: Canada & US working hoursEmployment Type: Full-TimeCompensation: Based on experienceReports To: RCIC / Business LeadAbout the RoleWe are seeking a highly motivated Immigration Assistant to join our team. In this role, you will provide critical support to an RCIC-led immigration practice while also managing a variety of administrative and operational tasks. The ideal candidate is detail-oriented, organized, and able to balance multiple priorities in a professional and confidential manner.________________________________________Key ResponsibilitiesImmigration Support Prepare and review immigration applications, supporting documentation, and forms. Maintain and update client files, ensuring accuracy and adherence to deadlines. Communicate with clients to collect necessary information and provide regular updates on case progress. Research immigration programs, requirements, and regulatory changes as needed. Safeguard all client information in compliance with privacy and regulatory standards.Administrative & Business Support Manage day-to-day administrative tasks including scheduling, email correspondence, and document preparation. Assist with bookkeeping activities such as expense tracking, invoice preparation, payroll support, and record management. Coordinate projects, track timelines, and ensure timely follow-ups. Conduct research to support business operations, including vendors, suppliers, and process improvements. Draft reports, summaries, and spreadsheets for internal use. Provide additional administrative support to ensure smooth business operations.________________________________________Qualifications Minimum 2 years of experience in relevant field. Experience in immigration, legal, or administrative support (preferred). Exceptional attention to detail with the ability to handle sensitive information discreetly. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite and Google Workspace. Familiarity with bookkeeping or accounting processes. Knowledge of the Federal Government Immigration Portal (an asset). Strong research skills with the ability to present findings clearly.Link given apply now- https://recruitcrm.io/apply/17559439775720063730wXn?source=Jobspage&new=yes

My Immigrator, a leading immigration consultancy in Mohali, is urgently hiring Study Visa Counsellors. The ideal candidate should have 2 to 5 years of experience in student visa counselling and guiding students for overseas education.Responsibilities:Provide counselling and guidance to students for study visa applications.Handle student queries and explain study abroad opportunities.Assist with documentation and visa filing process.Stay updated with the latest visa policies and requirements.Maintain strong communication with students and parents.Requirements:Minimum 2 years of experience in Study Visa Counselling.Strong knowledge of overseas education and visa filing.Excellent communication and interpersonal skills.Ability to handle student queries confidently.

An Executive Assistant (EA) provides high-level administrative support to senior executives, managing schedules, communications, and travel arrangements to enhance their productivity. They act as a crucial link between the executive and internal/external stakeholders, often handling sensitive information and representing the executive's office. Key Responsibilities:Calendar Management: Scheduling meetings, appointments, and travel arrangements. Communication Management: Handling phone calls, emails, and correspondence, often acting as a point of contact. Meeting Coordination: Preparing agendas, taking minutes, and ensuring smooth meeting logistics. Document Management: Preparing reports, presentations, and other documents, as well as managing records and files. Travel Arrangements: Booking flights, accommodations, and transportation for the executive and sometimes their team. Expense Management: Processing expense reports and managing budgets related to travel and other administrative expenses. Relationship Management: Building and maintaining relationships with internal and external stakeholders. Confidentiality: Handling sensitive information with discretion and maintaining confidentiality. Project Support: Assisting with special projects, research, and other tasks as needed by the executive. Skills Required:Organizational and Time Management: Ability to prioritize tasks, manage complex schedules, and meet deadlines. Communication: Excellent written and verbal communication skills, with the ability to adapt communication style. Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Problem-Solving: Ability to identify and resolve issues quickly and effectively. Attention to Detail: Ensuring accuracy and thoroughness in all tasks. Interpersonal Skills: Ability to build rapport and maintain positive relationships with others. Confidentiality: Ability to handle sensitive information with discretion. Career Progression:Executive Assistants can advance to senior administrative roles, such as Office Manager or Executive Director, or move into other areas like project management, communications, or business analysis.

Key Responsibilities:Follow up with vendors and contractors for material delivery, quotations, and manpower.Confirm if workers/material have reached site, take photos/videos as proof, and share reports.Coordinate directions and site info with new vendors, using Google Maps and WhatsApp.File and maintain all bills, challans, quotations and receipts physically and digitally.Run small errands locally for urgent procurement or site requirements.Maintain a simple Daily Log of updates and follow-ups.

Qualification : MBA/ Any MastersExperience : 5 to 7 YearsExecutive Assistant (EA) to a Managing Director (MD) Responsibilities includeCalendar management: Plan and maintain the MD's calendar, schedule appointments, and arrange travelCommunication: Manage emails, correspondence, and other communicationsMeetings: Prepare agendas, take notes, and follow up on action items for meetingsInformation management: Manage information, including maintaining databases and systemsProject management: Coordinate projects and ensure they are completed on timeClient relations: Manage relationships with clients and suppliersReporting: Prepare reports, proposals, and budgets

We are looking for 2 Personal Secretary (Needed Urgent Hiring) Posts in Chandigarh, Mohali, Chandigarh Sector 27, Chandigarh Sector 18, Shahid Bhagat Singh Nagar, Chandigarh Sector 26, Panchkula, Haryana, Panchkula Sector 7, Panchkula Sector 9, Chandigarh Sector 4, with deep knowledge in Personal Secretary, Personal Banker, Banking, Short Hand, Personal Assistant, Resource Executive, Business Finance, Accounts Payables and Required Educational Qualification is : Professional Degree, Other Bachelor Degree acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their managers attentionmanaging diaries and organising meetings and appointments, often controlling access to the manager/executivebooking and arranging travel, transport and accommodationorganising events and conferencesreminding the manager/executive of important tasks and deadlinestyping, compiling and preparing reports, presentations and correspondencemanaging databases and filing systemsimplementing and maintaining procedures/administrative systemsliaising with staff, suppliers and clientscollating and filing expensesmiscellaneous tasks to support their manager, which will vary according to the sector and to the managers remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

Company ; Montu Shallu Knitwear'sPosition : Executive AssistantAn executive assistant supports executives by managing their calendars, communications, and other tasks. They may also travel with their executive to assist with tasks during trips. Responsibilities Calendar management: Schedule appointments, meetings, and travel arrangementsCommunication: Answer and route phone calls, emails, and messagesEvent planning: Organize meetings, conferences, seminars, and other eventsResearch: Research data and prepare reportsTravel arrangements: Book tickets, accommodations, and mealsRecords management: Maintain filing systems and contacts databasesProject management: Oversee special projects and coordinate executive outreachInformation management: Filter and prioritize inquiries and requestsClient management: Welcome visitors, identify their purpose, and direct them to the appropriate departmentSkills and qualities Strong written and verbal communication skillsGood judgmentAbility to work under pressureAbility to multitaskKnowledge of company operations and objectivesProficiency in relevant software and toolsInterpersonal communication skillsOther duties Assisting in training, scheduling, and distributing workCoordinating faculty recruitment and promotion processesObtaining permissions and copyright registrationIf you are interested please share your Resume at hr@exesco.in or Whatsapp at 8288816587.

interview start from Monday 16 jan

We are seeking an experienced and knowledgeable Import/Export Coordinator to manage the full range of import and export processes for our company. The ideal candidate will have a deep understanding of international trade, customs regulations, shipping logistics, documentation, and the end-to-end process involved in moving goods across borders. This position requires someone with a strong attention to detail, problem-solving skills, and the ability to work under tight deadlines in a fast-paced environment.Key Responsibilities: Oversee the complete import and export process, ensuring that shipments are handled efficiently, accurately, and in compliance with all relevant laws and regulations. Coordinate and manage all documentation related to international shipments, including bills of lading, invoices, packing lists, certificates of origin, and other customs paperwork. Ensure compliance with local, international, and country-specific customs regulations, including tariff classifications, duties, and taxes. Monitor shipment status and resolve any issues or delays, acting as a point of contact for clients and internal teams. Communicate and collaborate with suppliers, customers, and vendors to ensure smooth international operations. Maintain and update detailed records of shipments, customs procedures, inventory, and shipping schedules. Manage and maintain relationships with customs authorities, trade partners, and logistics service providers to ensure smooth processing of shipments. Negotiate shipping costs and delivery terms to achieve the most efficient and cost-effective transportation solutions.Qualifications: Degree in Logistics, Business, or related field preferred, or equivalent work experience.How to Apply:Please send your resume and cover letter to oramfortune.llp@gmail.com . We look forward to hearing from you!

Responsibilities: 1) A helper in the garment or knitwear industry performs a variety of tasks to support the production process, including Supervision and Counting of Incoming & Outgoing Packages.2) Load and unload items from machines, carts.