Executive Assistant (Female)

Combat Equipment and Apparels LLP

1 - 4 Years
1 Openings
1.5 - 2.5 Lac/Yr
Posted today
Face-to-Face interview
Industrial Area A, Ludhiana

Key Skills

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Job Description

An Executive Assistant (EA) provides high-level administrative support to senior executives, managing schedules, communications, and travel arrangements to enhance their productivity. They act as a crucial link between the executive and internal/external stakeholders, often handling sensitive information and representing the executive's office.

Key Responsibilities:

Calendar Management: Scheduling meetings, appointments, and travel arrangements.

Communication Management: Handling phone calls, emails, and correspondence, often acting as a point of contact.

Meeting Coordination: Preparing agendas, taking minutes, and ensuring smooth meeting logistics.

Document Management: Preparing reports, presentations, and other documents, as well as managing records and files.

Travel Arrangements: Booking flights, accommodations, and transportation for the executive and sometimes their team.

Expense Management: Processing expense reports and managing budgets related to travel and other administrative expenses.

Relationship Management: Building and maintaining relationships with internal and external stakeholders.

Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.

Project Support: Assisting with special projects, research, and other tasks as needed by the executive.

Skills Required:

Organizational and Time Management: Ability to prioritize tasks, manage complex schedules, and meet deadlines.

Communication: Excellent written and verbal communication skills, with the ability to adapt communication style.

Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Problem-Solving: Ability to identify and resolve issues quickly and effectively.

Attention to Detail: Ensuring accuracy and thoroughness in all tasks.

Interpersonal Skills: Ability to build rapport and maintain positive relationships with others.

Confidentiality: Ability to handle sensitive information with discretion.

Career Progression:

Executive Assistants can advance to senior administrative roles, such as Office Manager or Executive Director, or move into other areas like project management, communications, or business analysis.