Administrator Job Vacancies in Mumbai

Job Responsibilities: Manage daily Head Office administration operations efficiently. Oversee office infrastructure, housekeeping, pantry services, stationery, and overall facilities. Monitor maintenance activities, including repairs, AMC services, and facility upkeep. Liaise with internal departments to provide timely administrative support. Act as the single point of contact for all facility-related coordination and escalations at the Head Office. Coordinate with vendors and service providers for office maintenance, repairs, and service contracts. Maintain updated vendor records, agreements, invoices, and related documentation (physical & digital). Manage courier, dispatch, and inward/outward documentation, including sensitive and confidential pharma-related documents. Maintain administrative files including important documents, agreements, registers and office documentation systematically. Support the management in organizing internal meetings, reviews, training programs, festivals, and corporate events. Coordinate travel arrangements including car bookings, hotel reservations, and logistics for tours and travel. Prepare and maintain weekly, monthly, and quarterly administrative MIS reports. Track daily Xerox usage, stationery consumption, and other office consumables. Assist in maintaining legal records, agreements including premises leave and licenses and statutory compliance documents. Ensure timely renewal of contracts, licenses, and regulatory documents. Ensure adherence to company policies, administrative SOPs, and compliance guidelines.Candidate Requirements: Bachelors Degree Candidate should be a resident of Mumbai. Mini 5 years of experience in administration or office coordination preferably in pharmaceutical corporate HO. Good communication and interpersonal skills Basic knowledge of MS Office (Word, Excel, Email) Well-organized, proactive, and capable of handling confidential information

Independently handle and support client sites Manage Microsoft Server environments (Active Directory, Group Policy) Configure and support email clients like Outlook and Thunderbird Basic knowledge of Linux (added advantage) Configure and troubleshoot Firewalls Perform networking tasks such as crimping and punching Troubleshoot desktops, laptops, printers, and peripherals Identify and replace faulty hardware components (RAM, Processor, SMPS, etc.) Install and configure operating systems and software Set up user accounts and network profiles Install updates and patches for software applications Diagnose and resolve network, hardware, and software issues.Required Skills: Strong technical troubleshooting abilities Hands-on experience with hardware and networking Ability to work independently at client locations Good communication and client management skills

We are looking for an Accounts Administrator in Mumbai with 1 to 5 years of experience. The candidate should hold a Bachelors degree in Commerce (B.Com) and will be responsible for managing various accounting tasks to ensure smooth operations within the finance department.**Key Responsibilities:**- **Maintaining Financial Records:** Ensure that all financial transactions are accurately recorded in the accounting software, keeping the books up to date.- **Processing Invoices and Payments:** Handle the invoicing process and ensure timely payment of bills, which is critical for maintaining vendor relationships.- **Bank Reconciliation:** Regularly reconcile bank statements to ensure that all entries are accurate and to identify any discrepancies.- **Preparing Financial Reports:** Assist in generating monthly and annual financial reports to provide insights into the companys financial health.- **Assisting Auditors:** Provide necessary documentation and support during audits, helping to ensure compliance with policies and regulations.- **Handling Queries:** Respond to internal and external queries related to accounts, providing accurate and timely information.**Required Skills and Expectations:**The ideal candidate should have strong attention to detail and be well-versed in accounting software, such as Tally or QuickBooks. Good organizational skills and the ability to work under deadlines are vital. The candidate should possess effective communication skills to collaborate with team members and stakeholders. Proficiency in Microsoft Excel for data analysis and reporting is expected. A proactive attitude and the ability to handle multiple tasks will be essential in this fast-paced work environment.

Back office administrator Required

We are looking for a self-motivated business administrator with strong leadership skills and a thorough understanding of business operations to facilitate and optimize our business processes. The business administrators duties will include overseeing and analyzing financial operations, approving purchases and expenditure, mediating between staff and other executives, appointing heads of departments, marketing and promoting the business, and facilitating training programs. Your expertise in streamlining our business operations will help our organization thrive and maximize efficiency and profits.Successful candidates must possess strong leadership qualities, analytical skills, thrive under pressure, great people skills, and a strong aptitude for maths. Ultimately, the outstanding business administrator should integrate and streamline business activities, achieve business goals through set strategies, and have a positive impact on staff productivity. Send your resume and documents to this email dr.richardfernandez95@gmail.com

### ** HIRING: OFFICE MANAGER (MALE)****Location:** Vasai East**Experience:** 3+ Years**Salary:** 15,000 22,000 (Based on skills)**Timing:** 9:00 AM 6:30 PM**Key Responsibilities:*** Billing & Inventory Management* Data Entry & Daily Reports* Dispatch & Salary/Advance handling---### ** WALK-IN INTERVIEW** **Day:** Thursday **Time:** 11:00 AM 2:00 PM**To Register:** **DM Resume now:** 9820666696

We Are Hiring Academic Administrator & RegistrarLocation: All Campuses (Andheri base)Reporting To: Director / Dean Academic AffairsRole Overviewed are hiring an Academic Administrator & Registrar to manage academic administration, admissions, registry operations, compliance, and the complete student lifecycle for UG degree and diploma programs.Key Responsibilities:Academic records, examinations, results & progressionEnd-to-end admissions & enrollment coordinationUniversity/affiliation compliance & documentationAcademic coordination & student grievance handlingEstablish and maintain academic SOPsRequirements:Bachelors degree in a relevant field 2+ years of academic administration experienceKnowledge of admissions, exams & regulationsDigitally proficient; LMS/EdTech experience preferredWebsite: www.yourwebsite.comPlease connect on ashwini.d@lemarkinstitute.com

Oversee day-to-day operations of the facility/office.Ensure smooth functioning of housekeeping, security, and maintenance teams.Monitor vendor performance and coordinate for timely services (AMC, pest control, IT support, etc.).Handle client queries and ensure prompt resolution of operational concerns.Maintain inventory of office supplies and assets.Ensure compliance with company policies and safety standards.Coordinate seating arrangements, cabin allocation, and space planning.Prepare operational reports and maintain documentation.Support accounts team with billing, invoicing, and payment follow-ups if required.Ensure high levels of client satisfaction and workplace efficiency.

We are looking for an energetic and detail-oriented Marketing Executive to assist the Directors in executing various marketing and business development activities.This role is ideal for someone who is hands-on, organised, and eager to learn branding, communication, and client acquisition. The candidate will support lead generation, outreach, and the agencys overall marketing efforts.Key Responsibilities / KRAsLead Research: Identify and qualify prospective client leads (startups, D2C brands, MSMEs) aligned with the ideal client profile.Outreach Support: Assist in executing personalised outreach campaigns (emails, LinkedIn, follow-ups) to generate leads and support business development.Collateral Management: Maintain and update marketing materials such as capability decks, case studies, and fee structures to ensure they are pitch-ready.Website & Content Coordination: Assist in updating website content (service pages, portfolio, blogs) to ensure accuracy and consistency.Email Marketing: Coordinate internal email campaigns (newsletters, invites, updates) and track performance metrics.Event Coordination: Provide logistical and promotional support for events, webinars, or speaking engagements.Marketing Support: Contribute to internal marketing activities including content creation, shoot coordination, reel scripting, and campaign execution.Reporting: Compile monthly reports for lead lists, outreach status, website traffic, and email performance.RequirementsGood understanding of branding and marketing fundamentals, with interest in the agency/startup ecosystem.Excellent copywriting and communication skills; ability to use AI tools (ChatGPT, Perplexity, Gemini, etc.) for ideation and scripting.Familiarity with email marketing tools (Mailchimp, HubSpot, Zoho Campaigns).Basic knowledge of GA4 and website CMS platforms (WordPress, Square space, Webflow).Creative sense with experience using Canva or providing design feedback; ability to support deck creation.Exposure to shoot coordination, social media, or content workflows is a plus.Strong organizational skills with the ability to manage databases, track progress, and multitask.Willingness to travel outside Mumbai for meetings and on-ground support.Positive learning attitude with eagerness to understand branding, communication, and business development.Software & Tools ProficiencyCRM & Email: HubSpot, Mailchimp, Zoho CampaignsAnalytics & Reporting: Google Analytics 4 (GA4), Google SheetsContent Management: WordPress, SquarespaceDesign: Canva, basic Adobe IllustratorProject Management: Notion, Trello, ClickUp, AsanaAI Tools: ChatGPT, Perplexity, Gemini, Notion AIBenefitsCareer growth & learning opportunitiesTeam-building & fun work culturePerformance bonuses as per company policy

As an Admin Executive, you will be responsible for various administrative tasks to ensure the smooth operation of the office. This includes handling clerical work such as filing, organizing documents, and maintaining records. You will also be tasked with managing office supplies, scheduling appointments, and coordinating with other departments.Key responsibilities include handling store dispatch, assisting with accounting tasks, and providing general administrative support to the team. This role requires attention to detail, strong organizational skills, and the ability to multitask effectively. You will need to have a good understanding of administrative processes and be proficient in using office software and tools.The ideal candidate for this role will have a minimum of 1-2 years of experience in a similar position, hold a graduate degree, and possess excellent communication skills. As this is a full-time position that requires working from the office, candidates should be based in or willing to relocate to Vikhroli West, Mumbai. Please note that this position is open to male candidates only.

Assist the sales team in preparing and managing sales documents, quotations, contracts, and invoices. Maintain and update customer databases accurately. Coordinate with cross-functional teams (marketing, finance, operations) to ensure timely delivery of sales activities. Support in preparing sales performance reports, dashboards. Handle client queries and redirect them to the appropriate sales representative. Track and follow up on sales leads, proposals, and purchase orders. Organize and maintain sales records, ensuring accuracy and accessibility. Provide administrative support during sales meetings, events, and client calls.

Were Hiring JDE CNC AdministratorRole: JDE CNC AdministratorExperience: 810 YearsJob Type: Full-Time (FTE) Unionsys PayrollWork Location: Pune, Hyderabad, Chennai, Bangalore (Urban), Kolkata, Mumbai, GurugramMode of Work: Hybrid (From Day 1 No exceptions)Role OverviewWe are looking for an experienced JDE CNC Administrator with proven expertise inimplementation, upgrades, and CNC administration activities. The ideal candidate will have asolid understanding of JD Edwards architecture, system integration, and cloud environments,along with strong problem-solving and communication skills.Key ResponsibilitiesMaintain multiple JD Edwards release levelsExecute Tools release upgrades & 32-bit to 64-bit conversionsSupport JD Edwards on Windows & Linux platformsPerform CNC administration tasks:- Package Build & Deployment- Object Management Workbench (OMW)- E1 Scheduler Configuration- Printer Creation- Service Pack & ASU/ESU Installations- UDO handling & Data Dictionary changesImplement Single Sign-On with Azure AD (preferred)Manage JDE security using ALLOUT/QSoft (advantage)Configure and support Oracle WebLogic & IBM WebSphere serversDatabase configuration/administration (Oracle/SQL) plusSupport JDE in cloud environments (Oracle IaaS, AWS, Azure)Troubleshoot issues in large-scale integrated E1 environmentsMust-Have Skills 8+ years in JDE CNC Administration Hands-on implementation & upgrade project experience Strong knowledge of CNC administration and integration best practices Excellent analytical, troubleshooting, and communication skills Team-oriented and proactive work approach

Key Responsibilities:Build strong relationships with branch managers and banking staff of partner banks.Drive life insurance sales through the banca channel by motivating and training bank staff.Conduct regular meetings, presentations, and joint calls with bank employees.Achieve monthly and annual sales targets for life insurance products.Provide after-sales service and ensure high customer satisfaction.Ensure compliance with regulatory and organizational guidelines.Generate leads through bank walk-ins and convert them into successful closures.Coordinate with internal underwriting, operations, and support teams for policy issuance and customer service.

All office Administration Work, Also sit at Reception

Job description 1. Manage information technology and computer systems (software and hardware) of overall HO and factory independently.2. Ensure security of data, network access, backup systems and firewall.3. Procurement of IT infrastructure and applications, evaluating of software suitable for organization, vendor management, negotiation and finalizing of commercials. 4. Monitoring and maintaining ERP, EPBAX and PRI lines; periodic review and maintenance of the same. 5. Ensure all systems are secure and operational.6. Respond to IT-related issues and requests.7. Research and develop new systems and technology solutions to improve operations.8. Establish best practices for IT security.9. Develop and maintain IT policies and procedures.10. Provide technical support and assistance to employees.11. Managing and monitoring of Microsoft Office 365 (Emails solution, MSTeam, and MS SharePoint) and admin portal.12. Monitor Cloud backup and Cloud ERP server.13. Managing SEO and Website.Candidate criteria

We are urgently looking for an I.T Executive to be based at our head office in Mumbai. We are a well established pharmaceutical formulations manufacturing and marketing company with head office in Mumbai . Please visit our website wwwvardhmanconsultancy.com.for more details. The candidate will be independently responsible for managing the overall I.T infrastructure of the Company. Please refer to the below mentioned detailed job description.Job description 1. Manage information technology and computer systems (software and hardware) of overall HO and factory independently.2. Ensure security of data, network access, backup systems and firewall.3. Procurement of IT infrastructure and applications, evaluating of software suitable for organization, vendor management, negotiation and finalizing of commercials. 4. Monitoring and maintaining ERP, EPBAX and PRI lines; periodic review and maintenance of the same. 5. Ensure all systems are secure and operational.6. Respond to IT-related issues and requests.7. Research and develop new systems and technology solutions to improve operations.8. Establish best practices for IT security.9. Develop and maintain IT policies and procedures.10. Provide technical support and assistance to employees.11. Managing and monitoring of Microsoft Office 365 (Emails solution, MSTeam, and MS SharePoint) and admin portal.12. Monitor Cloud backup and Cloud ERP server.13. Managing SEO and Website.Candidate criteria B.SC/B. Com graduate with minimum 5 years of relevant experience as a system administratorfrom any industry. Basic knowledge and experience in MS Navision/Business Central is preferred. Should have a strong command over written & verbal communication in English. Should be a permanent resident from Mumbai & have accommodation h