Looking For Admin Executive-Pharma -Mumbai

Job Responsibilities:

• Manage daily Head Office administration operations efficiently.

• Oversee office infrastructure, housekeeping, pantry services, stationery, and overall facilities.

• Monitor maintenance activities, including repairs, AMC services, and facility upkeep.

• Liaise with internal departments to provide timely administrative support.

• Act as the single point of contact for all facility-related coordination and escalations at the Head Office.

• Coordinate with vendors and service providers for office maintenance, repairs, and service contracts.

• Maintain updated vendor records, agreements, invoices, and related documentation (physical & digital).

• Manage courier, dispatch, and inward/outward documentation, including sensitive and confidential pharma-related documents.

• Maintain administrative files including important documents, agreements, registers and office documentation systematically.

• Support the management in organizing internal meetings, reviews, training programs, festivals, and corporate events.

• Coordinate travel arrangements including car bookings, hotel reservations, and logistics for tours and travel.

• Prepare and maintain weekly, monthly, and quarterly administrative MIS reports.

• Track daily Xerox usage, stationery consumption, and other office consumables.

• Assist in maintaining legal records, agreements including premises leave and licenses and statutory compliance documents.

• Ensure timely renewal of contracts, licenses, and regulatory documents.

• Ensure adherence to company policies, administrative SOPs, and compliance guidelines.

Candidate Requirements:

• Bachelors’ Degree

• Candidate should be a resident of Mumbai.

• Mini 5 years of experience in administration or office coordination preferably in pharmaceutical corporate HO.

• Good communication and interpersonal skills

• Basic knowledge of MS Office (Word, Excel, Email)

• Well-organized, proactive, and capable of handling confidential information

• Experience

  3 - 5 Years

• No. of Openings

  1

• Education

  Graduate (B.Pharma, B.Sc)

• Role

  Admin Executive

• Industry Type

  Pharma / BioTech / Clinical Research

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  VARDHMAN CONSULTANCY SERVICES -9462789111 ,INFO@VARDHMANCONSULTANCY.COM