Admin Coordinator Job Vacancies in Mumbai

Back office administrator Required

We are hiring for the position of US Administration & Logistics CoordinatorQualifications : Bachelor's degree in Chemistry, Chemical or a related field..Experience : Minimum 2-5 years of experience in administration, logistics, or a related field.Essential Duties and Responsibilities:Administrative Support: Provide administrative support, including answering phones, responding to emails, and maintaining records.Logistics Management: Coordinate logistics operations, including shipping, receiving, and warehousing.Compliance: Ensure compliance with US regulations, including customs, tax, and employment laws.Travel Arrangements: Arrange travel itineraries, book flights and hotels, and prepare travel expense reports.Meeting Coordination: Coordinate meetings, conferences, and events, including venue selection, catering, and audiovisual equipment.Document Management: Maintain and manage documents, including contracts, invoices, and receipts.Inventory Management: Manage inventory levels, track shipments, and ensure accurate inventory records.Customer Service: Provide excellent customer service, responding to customer inquiries and resolving issues.Experience leading or supervising administrative or logistics teams.Excellent communication, organizational, and time management skills.Proficient in Microsoft Office, including Word, Excel, and Outlook.Knowledge of US regulations and compliance requirements.Location: Sandhurst Road Mumbai Contact Person- Deepak- +91-7757087059Id- deepak.vijayamgmt@gmail.com

We are currently seeking a motivated and detail-oriented Coordinator Assistant to join our team! This role is ideal for someone who thrives in a fast-paced environment and is passionate about organization and teamwork.

Provide high-level administrative support to the Director and executive team. Manage KPI reviews of the team schedule daily meeting with each dept. Responsible for preparing reports like profitability, sales forecasts, presentations, and correspondence, maintaining confidentiality and attention to detail at all times. Handle confidential and sensitive information with discretion and maintain confidentiality at all times. Facilitate effective communication between the Director and internal team. Assist in organizing and coordinating company events, conferences, and special projects as required

Company Name: One LegalAbout ONE LEGALONE LEGAL is a boutique New Zealand-based law firm with an expanding international presence. We focus on New Zealand law and cross-border transactions, especially with China. As part of our international growth strategy, we are seeking qualified and motivated legal professionals in India to join our remote legal support team. Are you an IT professional looking for an exciting opportunity to manage and enhance IT infrastructure for a growing company? We are looking for a skilled IT Administrator to join our team and oversee all technology-related operations. What Youll Do: Maintain and optimize computing and network systems to ensure smooth operations and minimize downtime. Oversee the installation, management, and licensing of software applications. Perform regular data backups and monitor security protocols to safeguard company information. Assist in procuring hardware and software to meet internal and customer needs. Troubleshoot and resolve technical issues reported to the Help Desk. What Were Looking For: Education: Bachelors degree Or Master's degree in Computer Science, Information Technology, or a related field. Experience: Minimum 3 year of experience in a similar role. Security Expertise: Strong understanding of data security protocols and compliance requirements. System Proficiency: Familiarity with email system administration is preferred. Problem-Solving Skills: Ability to tackle challenges and work under pressure in a fast-paced IT environment. Communication Skills: Strong interpersonal and communication skills to collaborate across departments. Website Management: Experience in maintaining and updating company websites. How to Apply:If you meet the qualifications and are excited about this opportunity, send your application to office@onelegal.co.nz with the subject Application for IT Administrator Role.

Candidate must have experience in admin profile from health care industry.

Job Description: Has at least 6+ years of relevant work experience as a virtual assistant is a must Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, etc Responsible for timely and accurate MIS reports on a weekly/monthly basis Ability to prioritize items Perform tasks with a high degree of accuracy and consistency, in a timely manner Create and maintain operational documents and perform activities accordinglyDesired candidate profile: Candidate should be a Graduate or a Post Graduate above 50% aggregate is a must Exceptional communication skills (Verbal and Written) Proficiency in tools such as MS Word, MS Office and Excel Open to rotational shifts. Minimum work experience should 3 years in an international BPO/KPO with at least 1yr as a virtual assistant Any women candidates from Sabbatical is welcomed Should have worked for a minimum period of 12 months as a Sr. Executive/ Sr. Associate/ Sr. AnalystWorking Hours: Should be flexible to work either in US shift (6PM 2.45 AM) or UK (3 PM 11.45 PM) Hybrid Working Mode (1 Week WFO/3 weeks WFH month)Cab facility is provided only within 24-kilo meters from Pune (Viman nagar) or Mumbai (Vikhroli)

We are urgently looking for Administration Coordinator Role for Academy in Lower Parel LocationQualification - Graduate Experience - 1yrs+Salary - 20k to 27kOnly Female candidate can applyWork Location - Lower Parel (walk-able distance from station)Required skills:Candidate should have experience in handling any back office workCandidate should know to work on Excel, Google sheets, draft mailsJob Profile:Responsible for doing all Coordination work between Academy & Students/ParentsMaintaining attendance register of students & staff through excelManaging both incoming and outgoing correspondence, mails and emailsMaintaining employees leave records, and database

Job Description for Reception cum Admin:1. Take calls and transfer it to the proper department.2. Courier receiving entries / sending entries in register as well as excel (DTDC)3. Visiting card order as well as maintain excel4. Maintain AU Bank card excel5. UTR entries6. Travel bookings Tickets / Hotel /Cab.7. Looking after office boys duties8. Looking after maintenance for AC/ Water purifier9. Handling stationery requirement10. Getting cheapest quote for stationery11. Looking after office area cleanliness.12. Guest handling arranging food for guests.13. Help in packing.14. Requirement of Envelopes and Punch folder from other vendors.15. Any repair from chair to electricity is to be taken care of.16. Maintaining travel excel17. Exit candidate update in excel18. Handling petty cash19. Claim excel for Gurpreet sir20. T- shirt dispatch work21. Trophies22. Check courier invoice/ stationery invoice for payment

Location - Mumbai (BKC)Experience - 4-6 yearsRequirement:- AdminVendor ManagementFacility ManagementGuest House ManagementAsset ManagementCanteen ManagementSecurity ManagementOffice Administration Printing & Stationery stock

Admin Executive, Female Candidates Require, English is Must.

Need to be able to express your needs clearly to with vendors, sometimes clients Candidate could be talking to top management, or lower-level staff. Good verbal and written communication skills will be ideal for a coordinator.Maintains continuity of work operations by documenting and communicating needed actions to management.Create, compile and export databases containing all information for each event

Overseeing maintenance activities,facility services & Housekeeping.Monitoring expenses & costs for assisting with budget preparation & having controls.Ensure all utility bills (i.e,electricity,telephone, mobile, water, maintenance,rentContact Person Nandesh /Shravya

We are looking for an Executive Secretary to manage the MDs office for our client located Mumbai and AhmedabadWould be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetingsAnswer phones and direct and guide all incoming calls promptly and efficiently.Communicate and handle incoming and outgoing electronic communications on behalf of the MDReview and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely mannerUpdating the Travel schedule and hotel reservationsEnsure that all confidential sensitive information is securely handled, stored as appropriate no such information is divulged or made accessible to unauthorized person.Coordinate various meetings from MD s office and look after day to day activities in MD s office.Follow up and co-ordination with various departments of HO and plants for updates on the actions taken Record ManagementMaintaining contact database of the MDCoordinate and follow-up on all tasks assigned by the top management within the allotted deadlinesSchedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.Research work for a work area given by the MDOrganizing coordinating events conferences.Organize and maintain the office filing system.Requirement:3-8 Years of overall experience in similar role1. Excellent Communication (Verbal & Written) and interpersonal skills 2. Note keeping Skills and Research3. Maintain Minutes of the Meeting4. Coordinating with Staff whether allotted work is done properly.Salary : 4 to 6Lacs PA

This is a WFH offer: Client Location is for South East AsiaIdeal candidates must be excellent in communication (English language) skills and co-ordination.Job profile mainly requires to coordinate and facilitate communication among/between the Director/clients/staffExplain and handle client /staff queries as explained during the employee orientation process

HR Related Activities --- Maintain physical and digital files for employees and their documents, benefits, and attendance records. Create employee engagement plans, getting necessary budget approval, and initiate team activities. Collaborate with outside vendors, upper management, and employees to maintain corporate social responsibility standards. Assist with HR audits and reporting as needed. Handle all employee relations issues as they arise.Administrative Responsibilities --- Take ownership of ensuring a superior workplace that is fully stocked, clean and operating efficiently - order office supplies, food/drink and furniture as needed. Own the relationship with office building management and various vendors to coordinate facilities upkeep. Manage vendors and resources, such as suppliers, contractual resource management services. Manage executive team calendars: schedule meetings, coordinate travel and plan events. Prepare expense reports. Edit and create letters, presentations and documentation. 1+ years of Human Resources professional experience in a generalist capacity. 2+ years of office administration experience is a plus.Languages Marathi, English, Hindi, Telugu (not compulsory)- Excellent verbal and written communication skills.- Digital communication literacy.- Detail-oriented with excellent organizational skills.Benefits: PAID Accommodation and Food Paid sick time Paid time off Provident Fund Performance bonus Quarterly bonus Yearly bonus Education: Bachelors (Required) Experience: Administrative Work: 1 year (Preferred) Human resources management: 1 year (Preferred)candidates

Scope of Work: Deep and extensive Know How of Tuxedo systems Administration as an IT operations expert. Knowledge of Configuration files of Tuxedo, Inter Domain Connectivity Concepts and Tuxedo Performance Analysis. Profound knowledge of UNIX, Oracle SQL, Shell-Scripting and at least one scripting-language (e.g., Perl) Ideally has been working as Tuxedo administrator. Well versed in C/C++ coding And shell script good to have ATMI Programming experiences an added advantage Teamwork in an international team; To come up with ideas to enhance the monitoring and maintenance of Tuxedo Systems. Work on incidents, service-requests and change requests from the user departments.Skills: Knowledge of Tuxedo Administration and Architecture. Administered Tuxedo Domains, Have knowledge of configuration files. Monitoring of Tuxedo systems and domains. Have knowledge of Domain Connectivity concepts. CSM Online and Tuxedo interaction Added Advantage. Solve incident & problem tickets and work orders from the 1st level and other departments. Should also accomplish on call support for TUXEDO during peak times Support migration of new & changed software, elaborate and perform production checks. The IT Operations Engineer conveys a good understanding of established concepts and procedures regarding Administration and maintenance of Tuxedo Services Systems and solutions, Incident management, Problem management, Change and release management