Executive Assistant Graduate Experience Jobs in Jaipur

We are seeking an experienced Executive Assistant to support our senior management team in Jaipur. The ideal candidate will have 5 to 11 years of experience and a Bachelor's degree. This full-time role requires someone who is organized, proactive, and able to work effectively in an office environment.**Key Responsibilities:**- **Calendar Management:** Organize and manage the executives schedule, ensuring that appointments and meetings are prioritized according to importance.- **Communication:** Act as the primary point of contact between executives and internal/external stakeholders, handling inquiries and relaying messages efficiently.- **Meeting Coordination:** Plan and coordinate meetings, including logistics, preparing materials, and following up on action items to ensure smooth execution.- **Document Preparation:** Draft and edit correspondence, reports, and presentations, ensuring accuracy and professionalism in all communications.- **Travel Arrangements:** Organize travel itineraries, including booking flights and accommodations, while managing any related logistics for seamless travel.- **Confidentiality Maintenance:** Handle sensitive information with discretion, ensuring the confidentiality and security of company data and correspondence.**Required Skills and Expectations:**The ideal candidate should have excellent organizational skills and be detail-oriented. Strong verbal and written communication abilities are essential for effectively interacting with various stakeholders. Proficiency in office software, such as Microsoft Office Suite, is required. The candidate should be able to multitask and work independently, demonstrating a proactive approach to problem-solving. Experience in a similar role is essential, along with the ability to handle confidential information responsibly.

Google Workspace & MS Office Calendar Management Virtual meeting tools (Teams, Zoom,Google Meet) Expertise in reports, presentations,documentation & MIS support Communication, Coordination &stakeholder management Strong organizational, time-management& multitasking abilitiesManaging calendars, meetings and official communications for/reporting to the CEO & Director-Project. Preparing reports, presentations, agendas, correspondence and Minutes of Meetings (MOMs). Creating MIS reports, management dashboards and performing data analysis for decision-making. Managed cross-functional coordination and stakeholder engagement, ensuring workflowtracking, timely follow-ups and effective communication with internal teams and externalstakeholders. Handling company trademarks, intellectual property documentation and legal coordination. Managing and renewing statutory licenses and regulatory approvals for company plants. Organizing travel arrangements, itineraries and logistics for meetings and preparing of visaapplications for international travels. Maintaining confidential records, compliance documents and filing systems. Managing expenses, reimbursements, vendor bills, procurement tracking and office operations.

Manage MDs daily schedule, calendar, and meetingsCoordinate travel bookings, event planning, and appointmentsHandle confidential documents and internal communicationPrepare reports, presentations, and minutes of meetingsCommunicate with clients, vendors, and stakeholdersMust be fluent in English and skilled in MS OfficeHighly organized, punctual, and presentableFemale candidate with prior PA/EA experience preferredDiscretion and professionalism are essential.Capital Placement Services8370014003

Manage the executives calendar, organise meetings and manage callsAssist the executive to meetings and prepare minutes for the meetingPrepare and format emails and memos for internal or external communication, as per the executive's directionAct as a point of contact for employees, visitors or clients who wish to get in touch with the executive.

We are seeking a dedicated Executive Assistant who will play a crucial role in supporting senior management. The ideal candidate will have 8 to 14 years of experience and is expected to work from our office in Jaipur. Key Responsibilities:- **Calendar Management:** Organize and maintain the executives' schedules, ensuring all meetings and appointments are planned efficiently.- **Communication Handling:** Manage and prioritize incoming communications, including emails and phone calls, to ensure important messages are attended to promptly.- **Travel Coordination:** Arrange travel plans and itineraries, including flights, accommodation, and transportation, to facilitate seamless business travel.- **Document Preparation:** Draft and proofread various business documents, reports, and presentations, ensuring accuracy and professionalism in all materials.- **Meeting Coordination:** Prepare agendas, take minutes, and follow up on action items from meetings to ensure accountability and progress.- **Confidentiality Maintenance:** Handle sensitive information with discretion and maintain confidentiality in all tasks.Required Skills and Expectations:- A Bachelors Degree in Engineering (B.E.) or a related field is required.- Previous experience as an Executive Assistant, demonstrating strong organizational and multitasking skills.- Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint, is essential for creating reports and presentations.- Excellent verbal and written communication skills are crucial for effective interaction with internal teams and external clients.- Strong problem-solving abilities and a proactive attitude are essential for managing tasks efficiently.- A high level of professionalism and confidentiality is expected in all interactions.