Administrative Assistant Graduate Experience Jobs in Navi Mumbai

A receptionist acts as the primary point of contact for an organization, responsible for greeting visitors, managing multi-line phone systems, and providing administrative support. They ensure a professional, welcoming environment by directing inquiries, scheduling appointments, handling mail, and maintaining front desk security. KekaKeka+5Key ResponsibilitiesFront Desk Management: Greeting visitors warmly, managing security check-ins/badges, and ensuring the reception area is clean and organized.Communication Hub: Answering, screening, and forwarding incoming calls, as well as managing emails and correspondence.Administrative Support: Scheduling appointments, booking conference rooms, maintaining calendars, filing, data entry, and photocopying.Mail & Logistics: Sorting and distributing incoming mail, preparing outgoing packages, and coordinating courier pickups.Office Maintenance: Monitoring and ordering office supplies, and liaising with maintenance or vendors for upkeep. KekaKeka+6Key Skills & QualificationsCommunication: Exceptional verbal and written communication skills.Customer Service: Professional, friendly, and patient demeanor.Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook) and experience with multi-line phone systems.Organizational Skills: Ability to multitask, prioritize, and manage time efficiently

Location : CBD BelapurQualification : Graduate (B.COM)Salary : Grade A (6 - 9 years) Rs 25000 Rs 32000Grade B (3 - 5 years) Rs 20000 Rs 25000Exp : 3 to 9 Years1) Drafting mail2) Manage medical insurance policies for office staff.3) Renew project-wise policies.4) Update the personal policies of the directors.5) Settle medical claims for office staff.6) Settle theft and accident claims, if any.7) Keep records and maintain old project files at the godown.8) Check site expenses bills.9) Speak with PF consultants after new employees join to obtain their new UNA No.Withdraw PF amounts for employees who have left the organization

Principal Accountability:Work closely with Line Manager for executing the tasks and providing an accurate updateAct as a backup to Line Manager as an when requiredRole & responsibilities: -Internal ActivitiesParticipate in meeting when asked; take & share memos of the meeting in a way that captures all the details of the meetingEnsure personal documents and files that are assigned to you are maintained accuratelyEnsure a good filing system for easy recallAttending to various clerical and administrative tasks as and when assignedIdentify and connect with 3rd party service providers, as required by the tasks. Manage 3rd party service providers in order to ensure the service rendered by them is timely and of good qualityLiaison with travel desk / external agencies to execute any travel related tasksScheduling appointments and preparing presentation material for meetingsEnsure deadlines are met by internal and 3rd parties to keep the ball moving forwardEnsure a good tracking system for assigned tasksProvide daily/timely updates for work assigned by Line ManagerWorking closely with Line Manager to manage the travel arrangements for Chairman + FamilyResearchConduct thorough research as and when assigned and of best quality.Brainstorm for ideas & innovate as needed by the Projects.Work normsEnsure High Levels of accuracy &service delivery standards at all timesEnsure clear feedback is provided continually to the identified stakeholders for the activities/tasks assignedBeing responsible and taking ownershipAlways keeping communication clearBeing available outside of work hours and non-working dayContinuous Improvement Proactively bring improvements to your day-to-day work through better processes, automation and thinking out of the boxSmart working so all the tasks are done on the same dayEmployee Learning and GrowthEnsure continuous learning and growth to upgrade skills to perform the jobEmail jobs@caliberhunt.in