Office Coordinator Job Vacancies in Chennai

Seeking an organized and detail-oriented Purchase Executive to support procurement activities by coordinating with suppliers, obtaining quotations, processing purchase orders, tracking material deliveries, and maintaining procurement records. The role involves ensuring the timely availability of materials and equipment required for project execution and office operations while supporting inventory management and cost-effective purchasing.Key Responsibilities:Assist in sourcing materials, equipment, and consumables according to approved requirements.Obtain quotations from vendors and prepare comparative statements for price evaluation.Prepare and process purchase orders based on approved purchase requests.Follow up with suppliers regarding order confirmations, pricing, availability, and delivery schedules.Maintain good relationships with vendors and resolve delivery or quality-related issues.Monitor purchase orders and ensure timely delivery of materials.Coordinate with the stores department and project teams regarding material requirements and receipts.Track pending orders and update management on procurement status.Maintain purchase files, quotations, purchase orders, invoices, delivery challans, and other procurement documents.Update procurement records in ERP systems, Excel, or relevant company software.Coordinate with the stores department to monitor stock levels and avoid material shortages.Assist in material requirement planning, stock verification, and inventory reconciliation.Prepare daily, weekly, and monthly purchase reports.Maintain supplier performance records and submit procurement status reports to the Purchase Manager.Required Skills & Qualifications:Bachelor's degree or Diploma in Commerce, Business Administration, Supply Chain Management, or a related field.3-5 years of experience in purchasing, procurement, stores, or supply chain operations.Experience in MEP, construction, engineering, or facility management industries is preferred.Knowledge of procurement procedures, purchase order processing, and quotation evaluation.Strong vendor coordination, supplier management, and negotiation skills.Proficiency in Microsoft Excel and Microsoft Office.Knowledge of ERP systems, Tally, or Odoo is preferred.Good communication, coordination, and follow-up skills.Strong documentation, record-keeping, and organizational abilities.Attention to detail and the ability to manage multiple tasks within deadlines.

Salary Rs. 25000 Rs. 35000, based on skills,Range: experience, and interview performanceEducational Requirement: Graduate/Male and female Work Arrangement: Work From OfficeGender Preference: Male and female Skills Requirement: No predefined skills necessaryExperience Requirement: 0+ Years of ExperienceLocation: Guindy Chennai Working Hours 9:30 AM - 5:30 PM Monday to Saturday

We are looking for dedicated Back Office Staff to join our team in Chennai. The ideal candidate should be organized and efficient, ready to support our operations with various administrative tasks.Key Responsibilities:- Data Entry: Accurately input and update information in databases and spreadsheets to ensure all records are current and precise.- Document Management: Organize and maintain files, both physical and digital, to help easily locate important information when needed.- Customer Support: Assist with inquiries and requests by providing timely and effective support, enhancing customer satisfaction.- Communication: Coordinate with different departments to facilitate smooth operations and relay important information promptly.- Inventory Management: Keep track of office supplies and equipment, ensuring that everything is in stock and requesting new items when necessary.Required Skills and Expectations:Candidates should have a minimum education of 12th grade and possess strong attention to detail to manage records and data efficiently. Good communication skills, both written and verbal, are essential for effective collaboration with team members and clients. Being proficient in basic computer applications, particularly Microsoft Office, is necessary. We value a proactive attitude and the ability to work independently or as part of a team. Flexibility and a willingness to learn are important, especially for those with up to two years of experience in similar roles.

Position: Front Office Executive / Receptionist - Wellness & HospitalityCandidate: FemaleAge: 25-35Experience: 1-3 yearsBackground: Hotel / Resort / Spa / Wellness Centre / HospitalityMust have: Good grooming + pleasant personality + English communication + guest handlingPreferred: Hotel Management / Hospitality qualification

To provide coordination and project support to the IT Applications team by following up with internal and external stakeholders, preparing presentations and reports, tracking project activities, and supporting the team in daily operational and project-related tasks.Prepare presentations (PPTs), dashboards, MIS reports, and meeting materials for management review.Assist in documentation of project requirements, MOMs (Minutes of Meetings), status reports, and process documents.Support project leads in planning, scheduling, and monitoring project activities.Maintain trackers for ongoing projects, incidents, enhancements, and regulatory requirements.Assist in arranging meetings, recording discussion points, and tracking agreed action items.

Responsibilities: Receive and follow up on qualified leads from the Marketing team. Engage with clients to understand their requirements and provide suitable automation solutions. Focus on product pitching, value proposition, and solution-based selling. Negotiate pricing, terms, and finalize orders in alignment with company policies. Prepare and submit detailed proposals and quotations tailored to client needs. Ensure proposals align with client expectations and company capabilities. Collaborate with Projects, Production, and Service departments to ensure smooth execution of orders. Monitor project progress and maintain communication with clients throughout the delivery cycle. Collect and relay client feedback to R&D and Software teams for continuous product enhancement. Stay updated on industry trends and customer preferences to support innovation.

We are hiring office assistants for our Chennai OMR office.The role involves supporting daily office operations, documentation, attendance support, file handling, candidate document coordination, front-office support, basic data entry, and internal administrative tasks.Key Responsibilities:Maintain office files, registers, records, and basic documentation.Support attendance tracking and daily office coordination.Assist with candidate document collection and file organization.Handle basic data entry in Excel or Google Sheets.Coordinate with internal teams for administrative requirements.Support front-office communication and visitor coordination.Maintain confidentiality of internal records and candidate documents.Follow office discipline, punctuality, reporting, and documentation standards.Eligibility:Any completed degree.No standing arrears.Freshers and experienced candidates may apply.Basic computer knowledge required.Good discipline, punctuality, and willingness to handle office support work are expected.Work Details:Location: OMR, ChennaiWork Mode: Work from office onlyWork Week: 5 working daysShift: 9:30 AM to 5:00 PM OR 1:30 PM to 9:00 PMVacancies: 2Salary: INR 12,000 to INR 40,000 per month during the initial contract stageApplication:Send the CV by WhatsApp message only.Mention the role applied for, current location, degree status, arrear status, preferred shift, and interview availability.Do not call.

We are looking for an organized and proactive Office Admin to support our team in Chennai, India. The ideal candidate should have 1 to 2 years of experience and be a graduate.Key Responsibilities:1. Office Management: Ensure the office is running smoothly by managing supplies, maintaining equipment, and coordinating maintenance when necessary.2. Documentation: Manage files and records effectively. This includes preparing, organizing, and storing documents to ensure easy access and compliance with company policies.3. Communication: Act as the first point of contact for internal and external communications. This involves answering phone calls, greeting visitors, and managing correspondence in a professional manner.4. Schedule Coordination: Assist in managing schedules for meetings and appointments. This includes booking meeting rooms and ensuring that all necessary materials are available.5. Support Staff: Provide administrative support to various departments. This could include preparing reports, data entry, and assisting with projects as needed.Required Skills and Expectations:Candidates should have strong organizational skills and attention to detail, with a proven ability to prioritize tasks effectively. Excellent verbal and written communication skills are essential for interacting with team members and clients. Proficiency in basic office software and tools is expected, along with a positive attitude towards learning and problem-solving. A collaborative spirit and a commitment to supporting the office environment are crucial for success in this role.

We are seeking a dedicated Office Admin to manage our daily office operations in Chennai. The ideal candidate will have 1 to 2 years of experience in administrative roles and should be a female. This is a full-time position that requires working from the office.Key Responsibilities:- Manage Office Supplies: Keep track of office supplies and reorder items as needed to ensure the workplace remains functional and equipped.- Coordinate Meetings: Schedule meetings, ensuring that all required individuals are informed and have the necessary materials prepared ahead of time.- Assist in Documentation: Help with filing, updating, and maintaining office documents, ensuring that information is easily accessible and organized.- Answer Phone Calls: Handle incoming calls professionally, directing inquiries to the appropriate team members or departments.- Support Staff: Provide administrative support to staff members as needed, assisting with tasks that contribute to a smooth and efficient work environment.Required Skills and Expectations:The successful candidate should have strong organizational skills to manage multiple tasks effectively. Good communication abilities are essential for interacting with team members and clients. Proficiency in basic computer applications like Microsoft Office is expected. Applicants should also possess problem-solving skills and a proactive attitude to enhance office efficiency. A friendly and professional demeanor is important to create a positive work atmosphere.

We are seeking an experienced Office Administrator to manage daily office operations in our Chennai location. This role requires a proactive individual who can ensure the office runs smoothly and efficiently.Key Responsibilities:1. Office Management: Oversee daily administrative activities, including scheduling meetings, managing correspondence, and maintaining office supplies to create an organized work environment.2. Communication: Serve as the primary point of contact for internal and external communications, ensuring professionalism and clarity in every interaction.3. Record Keeping: Maintain accurate records of office documents and ensure that company databases are updated regularly to support efficient operations.4. Team Support: Provide administrative support to staff, helping with travel arrangements, expense reports, and project coordination to enhance productivity.5. Vendor Relations: Manage relationships with suppliers and service providers, negotiating contracts and ensuring the timely delivery of goods and services.Required Skills and Expectations:Candidates must have at least five years of experience in an office administration role and hold a graduate degree. Proficiency in office software, strong organizational skills, and excellent verbal and written communication abilities are essential. The ideal candidate should demonstrate attention to detail, possess problem-solving skills, and work effectively in a team environment. As this position is for a female applicant, we seek a personable individual who can contribute positively to our office culture.

Job Title: Quality Inspector - FresherJob Type: Full TimeLocation: ChennaiJob SummaryWe are looking for a motivated and detail-oriented Quality Inspector Fresher to join our team. The candidate will be responsible for inspecting products, checking quality standards, and ensuring that components meet company and customer requirements. Freshers with basic technical knowledge and willingness to learn are encouraged to apply.Key ResponsibilitiesPerform visual and dimensional inspection of components/products.Check product quality as per drawings, specifications, and standards.Identify defects and report quality issues to the supervisor.Maintain inspection records and quality documents.Use measuring instruments like Vernier Caliper, Micrometer, Height Gauge, etc.Ensure proper handling of materials and products.Support production and quality teams in maintaining quality standards.Follow company safety and quality procedures.Assist in calibration and documentation activities when required.RequirementsDiploma / ITI / BE Mechanical or related qualification.Freshers can apply.Basic knowledge of quality inspection and measuring instruments.Good observation and communication skills.Willingness to work in shifts and factory environment.Preferred SkillsBasic understanding of engineering drawings.Knowledge of MS Office.Teamwork and problem-solving ability.BenefitsPF & ESI BenefitsTraining & Career GrowthOvertime Allowance (if applicable)Accommodation / Food (if applicable)Best in Industry / As per Company Standards

We are looking for an Office Admin to join our team in Choolai. This full-time position is ideal for a motivated individual with 0 to 3 years of experience. The role is primarily for males and requires a 12th-grade education.Key Responsibilities:- Administrative Support: Assist with daily office tasks, including answering phone calls, responding to emails, and managing correspondence to ensure smooth communication within the office.- Data Entry: Maintain and update records and files accurately, helping to keep the office organized and ensuring easy access to important information.- Office Supplies Management: Monitor and order office supplies when necessary, ensuring that the team has the materials needed to perform their tasks effectively.- Scheduling Meetings: Help organize meetings or appointments by coordinating schedules and preparing meeting rooms, facilitating efficient use of time for the team.- Visitor Reception: Greet visitors and clients warmly, making a positive first impression while directing them to the appropriate person or department.Required Skills and Expectations:The ideal candidate should have good communication skills and a friendly attitude. Basic computer skills, including familiarity with Microsoft Office, are essential for managing tasks efficiently. Attention to detail is important for maintaining accurate records. A proactive approach to problem-solving and the ability to work well in a team are crucial aspects of this role. The candidate must be punctual and demonstrate a professional demeanor at all times.

Clerical work like data entry, generating bills having knowledge in excel, word, sending mails.

As a Front Office Receptionist, you will be the first point of contact for our visitors and clients, playing a vital role in creating a welcoming environment. Your responsibilities will include:- Greet Visitors: Welcome clients and guests warmly, ensuring they feel comfortable and attended to upon arrival.- Answer Phone Calls: Manage incoming calls promptly and professionally, directing them to the appropriate staff or taking messages when necessary.- Manage Appointments: Schedule and confirm appointments for staff members, coordinating their calendars effectively.- Handle Correspondence: Sort and distribute incoming mail and packages, and prepare outgoing correspondence.- Maintain Reception Area: Keep the front desk and waiting area organized and presentable, ensuring a tidy and professional appearance at all times.- Assist with Administrative Tasks: Provide support in various administrative tasks, including data entry and filing, as required.To be successful in this role, you should possess strong communication skills and a friendly demeanor. You should be detail-oriented, capable of multitasking and handling various tasks efficiently. A good understanding of office software, such as MS Office, is essential. You are expected to have at least 1 to 5 years of experience in a similar role, and a background in B.A, B.C.A, B.B.A, B.Com, or B.Sc will be helpful. As this position is specifically for female candidates, a professional appearance and positive attitude towards customer service are essential.

We are looking for a Back Office Executive to assist with various administrative tasks at our Adambakkam location. This role is essential for maintaining smooth operations within the office.Key Responsibilities:- Data Entry: Accurately input and update information in databases and computer systems to ensure that records are current and accessible.- Documentation Management: Organize and maintain files, both physical and digital, making it easy for team members to find necessary documents quickly.- Communication Support: Handle incoming calls and emails, responding to inquiries and redirecting them to appropriate departments as needed.- Inventory Management: Assist in tracking office supplies and equipment, ensuring adequate stock levels are maintained.- Report Preparation: Compile and create reports for management, summarizing information relevant to ongoing projects or operations.Required Skills and Expectations:- Candidates should have excellent organizational and time management skills to effectively handle multiple tasks and meet deadlines.- Strong verbal and written communication skills are necessary to interact with team members and clients professionally.- Basic proficiency in computer software, including Microsoft Office Suite (Word, Excel, PowerPoint), is expected for tasks like documentation and report creation.- A proactive attitude and willingness to learn are crucial, as this role may involve various responsibilities that could evolve over time.- Females with 0 to 4 years of experience are encouraged to apply, making this a great opportunity for those looking to start their career in office administration.

We are looking for a motivated Sales Coordinator to support our sales team and ensure smooth operations in Ambattur, Chennai. This role is ideal for someone with 1 to 5 years of experience and a graduate degree.Key Responsibilities:1. Sales Support: Assist the sales team by preparing sales reports, organizing meetings, and managing customer inquiries. This will help streamline their workflow and enhance productivity.2. Data Management: Maintain accurate records of sales activity in our database. Regular updates will ensure the team has the latest information to make informed decisions.3. Communication: Serve as a point of contact between customers and the sales team. Clear communication helps build strong relationships with clients and ensures their needs are met.4. Order Processing: Coordinate the order management process, ensuring timely delivery and tracking of products. Attention to detail is crucial to keep customers satisfied.5. Sales Analysis: Monitor sales performance metrics and provide reports to identify trends and areas for improvement. This analysis supports strategic planning for future sales efforts.Required Skills and Expectations:The ideal candidate should have strong organizational and time-management skills. Proficiency in Microsoft Office, especially Excel, is essential for handling data efficiently. Excellent interpersonal skills are necessary for effective communication within the team and with clients. A proactive mindset and the ability to work independently will help thrive in this fast-paced environment.

We are seeking a motivated Human Resource Intern to join our team. This opportunity is ideal for recent graduates or those with limited experience in HR who are eager to learn and grow in the field.Key Responsibilities:- Assist with Recruitment: Help in screening resumes and scheduling interviews to support the hiring process.- Employee Onboarding: Aid in preparing onboarding materials and coordinating with new hires to ensure a smooth transition into the company.- Maintain Employee Records: Organize and update employee files and documents to ensure all information is accurate and readily accessible.- Support HR Projects: Work on specific HR initiatives, such as employee engagement activities or training programs, to enhance workplace culture.- Conduct Surveys and Interviews: Assist in collecting feedback from employees to assess workplace satisfaction and suggest improvements.Required Skills and Expectations:- Candidates should have excellent communication skills to interact effectively with team members and potential hires.- A basic understanding of HR concepts and processes is preferable but not mandatory.- An organized approach to work and attention to detail is important for managing records and documents.- Strong proficiency in using computers and common software applications to perform daily tasks efficiently.- A proactive attitude and eagerness to learn about various HR functions will be highly valued.- As this is a remote position, self-discipline and the ability to manage time effectively are crucial for success.

We are looking for a motivated and detail-oriented Research-Based Sales Support Executive to identify potential clients through market research and convert them into business opportunities. The candidate will be responsible for researching companies, generating leads, and communicating with prospects to promote our products or services.

We need a active candidate for our Sales process. The candidate will be supported for accommodation in case of Relocating. The Salary will be initially paid from 13000 to 16000. The Candidate must be willing to do follow up for the HVAC sales active

Job Openings for 50 Back Office Executive Jobs for Freshers in Thiruninravur, Chennai, having Educational qualification of : Diploma, Professional Degree with Good knowledge in Customer Care, Back Office Processing, Coordination Skills, Back End Processing, MS Office Word, Basic Computers, Computer Operations, Backend Process, Typing Skills, Basic Computer Skills, Data Entry, Backend etc.

We are looking for an Admin Executive to manage day-to-day office administration and facility operations. The ideal candidate should be capable of coordinating vendors, maintaining office assets and records, handling logistics, supporting employees, and ensuring a safe, clean, and efficient workplace.Key Responsibilities:Manage overall office administration and ensure a safe, clean, and efficient workplace.Coordinate housekeeping, security, maintenance, workspace allocation, and other facility requirements.Maintain office records, documents, supplies, and administrative processes.Manage vendors and service providers, including quotations, procurement, negotiations, and SLA compliance.Maintain company assets and conduct periodic asset audits, maintenance, movement, and disposal.Coordinate travel, transportation, logistics, courier, and dispatch requirements.Monitor administrative budgets, expenses, invoices, and vendor payments.Identify opportunities for administrative cost optimization.Ensure compliance with workplace health, safety, and regulatory requirements.Provide administrative support for employee onboarding and workplace readiness.Organize meetings, office events, and employee engagement activities.Required Skills & Qualifications:Any Graduate preferred.1-3 years of experience in office administration, facility management, or a similar role.Good knowledge of vendor and facility management.Experience handling procurement, quotations, negotiations, and vendor coordination.Strong organizational and time-management skills.Good communication and interpersonal skills.Basic knowledge of MS Office and administrative documentation.Ability to manage multiple administrative activities independently.Strong attention to detail and problem-solving skills.Male candidates preferred.

We are hiring HR Recruiter freshers to join our Talent Acquisition team in Chennai. This role offers hands-on exposure to the complete recruitment lifecycle - sourcing, screening, interview coordination, and hiring operations - along with structured training and mentorship from experienced HR professionals. Ideal for candidates looking to build a strong foundation in Human Resources and Talent Acquisition.Key Responsibilities:Source candidates through job portals, LinkedIn, social media, and employee referralsScreen resumes and conduct initial telephonic/HR screening to assess candidate fitCoordinate and schedule interviews between candidates and hiring managersUnderstand job requirements from hiring teamsMaintain and update candidate database, recruitment trackers, and daily hiring reportsFollow up with candidates regarding interview feedback, offer status, and joining formalitiesBuild and maintain a strong talent pipeline for current and future openingsSupport onboarding, documentation, and induction processes for new hiresAssist in day-to-day HR operations and recruitment coordinationRequired Skills & Qualifications:Graduate in any discipline; HR-related degree (BBA/MBA-HR/MSW) preferredFreshers eligible; internship experience in HR/recruitment is a plusStrong verbal and written communication skills Basic knowledge of MS Excel, MS Office, and email communicationGood coordination, multitasking, and time-management skillsPositive attitude with a strong willingness to learn and grow in HRWhat We Offer:Structured training across the full recruitment lifecycleMentorship from experienced HR and Talent Acquisition professionalsExposure to real-time hiring processes and client coordinationClear growth path into senior recruitment/HR rolesSupportive and dynamic work environment for freshers

The Accounts cum Admin will manage daily accounting activities along with administrative operations, ensuring smooth office functioning and financial accuracy.Key Responsibilities:Maintain accounts, invoices, and financial recordsHandle billing, payments, and expense trackingSupport GST and basic compliance activitiesManage office administration and coordination tasksMaintain documentation and assist in reportingRequired Skills & Qualifications:Bachelors degree in Commerce/Finance or related field1-2 years of experience in accounts and admin rolesKnowledge of Tally and MS ExcelBasic understanding of GST and accounting principlesGood organizational and communication skills

Role OverviewWe are looking for a motivated and results-driven Sales Executive to join our team. The candidate will be responsible for identifying potential customers, generating leads, presenting products or services, and closing sales while maintaining strong customer relationships.Key ResponsibilitiesIdentify and generate new business opportunities through calls, meetings, and networking.Contact potential customers to present company products or services.Follow up with prospective clients and convert leads into sales.Maintain good relationships with existing clients and ensure customer satisfaction.Achieve monthly and quarterly sales targets.Prepare sales reports and update customer information in the system.Coordinate with internal teams to ensure smooth delivery of products or services.Attend meetings, sales events, and training programs when required.Required SkillsGood communication and negotiation skillsBasic knowledge of sales and marketing techniquesAbility to build and maintain client relationshipsStrong convincing and presentation skillsTarget-oriented and self-motivatedBasic computer knowledge (MS Office / CRM tools)