Office Coordinator Job Vacancies in Mumbai

We are seeking a Back Office Coordinator to join our team in Santacruz East, Mumbai. This role involves supporting the smooth operations of our office while ensuring that administrative tasks are handled efficiently.nnKey Responsibilities:nn1. Administrative Support: Assist with various office tasks such as managing correspondence, organizing files, and maintaining records to ensure efficient workflow.n n2. Data Entry and Management: Input and update information in our databases, ensuring accuracy and confidentiality. Regularly check for data discrepancies and resolve them promptly.n n3. Coordination: Liaise with other departments and team members to facilitate communication and collaboration on projects, enhancing overall productivity.n n4. Customer Service: Provide timely assistance to queries from clients or team members, ensuring they receive the support they need.nnRequired Skills and Expectations:nnThe ideal candidate must have 1 to 3 years of experience in a similar role. A graduate degree is required. Strong organizational skills and attention to detail are essential, as you will be handling important information. Proficiency in basic computer applications is necessary, and good communication skills are important for effective teamwork and customer interaction. You should be able to work independently and manage your time effectively in a full-time office setting. A proactive attitude and problem-solving abilities will be beneficial in this role, helping to address challenges as they arise.

Coordinate and manage the CMDs calendar, schedule meetings, and prioritize timesensitive tasks. Screen, manage, and respond to emails, phone calls, and other communications in atimely and professional manner. Prepare, review, and edit documents, reports, presentations, and correspondence. Organize and prepare for meetings, including drafting agendas, taking minutes, andensuring follow-ups on action items. Maintain strict confidentiality on all sensitive matters and handle information withdiscretion. Evaluate, interpret, and prepare mathematical/financial reports, ensuring CMDreceives concise and accurate insights. Conduct data analysis, prepare dashboards, and provide equivalentfeedback/recommendations to CMD. Develop high-quality reports and presentations using MS PowerPoint, Excel &Advanced Excel for decision-making purposes. Track assigned projects, deadlines, and follow-ups across teams, ensuring smoothexecution of CMDs directives.Email CV on jayati@primestarhr.com

We are looking for a Human Resource Intern to join our team in Mumbai. This is a full-time remote position ideal for fresh graduates eager to gain hands-on HR experience. nnAs a Human Resource Intern, you will support various HR functions while learning about recruitment, employee engagement, and organizational development. nnKey Responsibilities:nn1. Assist in Recruitment: Help with posting job openings, screening resumes, and scheduling interviews to ensure a smooth hiring process.n n2. Support Employee Onboarding: Aid in onboarding new employees by preparing necessary documentation and conducting orientation sessions to familiarize them with company policies.nn3. Maintain Employee Records: Organize and update employee files and databases to ensure accurate and accessible personnel information.nn4. Participate in HR Projects: Collaborate with the HR team on various projects aimed at improving workplace culture and employee satisfaction.nn5. Research HR Best Practices: Conduct research on HR trends and practices to propose new ideas and improve existing processes.nnRequired Skills and Expectations: nnWe expect candidates to have strong communication and interpersonal skills, enabling effective collaboration with team members. Detail-oriented individuals will excel in organizing information. A basic understanding of HR principles or practices is beneficial. Fresh graduates who are proactive and eager to learn will thrive in this position.

We are looking for a motivated and talented female candidate to join our team as a PS based in Andheri East. This is a full-time position suitable for freshers who are eager to learn and grow in a dynamic environment. The role requires you to work from the office.Key Responsibilities:- Administrative Support: Provide general administrative assistance to the team, helping to ensure smooth day-to-day operations.- Communication: Act as a point of contact for internal and external communication, ensuring messages are relayed promptly and accurately.- Scheduling Meetings: Organize and manage appointments and meetings, ensuring that all participants are informed and prepared.- Documentation: Assist in the preparation and management of important documents to maintain proper records and compliance.Required Skills and Expectations:- Freshers are welcome; no prior work experience is necessary, but eagerness to learn is essential.- Strong communication skills are important to effectively convey information and collaborate with team members.- Proficiency in basic office software is expected to assist with various administrative tasks.- Ability to work independently while also being a team player, ensuring a positive work environment.Candidates should be organized, detail-oriented, and proactive in tackling tasks. This is a great opportunity for individuals looking to start their career in a supportive and engaging workplace.

As an Office Admin based in Andheri East, your primary role will involve managing various administrative tasks to support the organization's operations effectively. You will be responsible for student coordination, which entails organizing and communicating with students regarding their needs and activities.Key Responsibilities:- Manage student coordination: Facilitate interactions and manage information flow to ensure student requirements are met efficiently.- Prepare welcome kits: Assemble and distribute welcome kits to new students, ensuring they have all necessary materials.- Oversee petty cash: Maintain and track petty cash transactions to support daily operational expenses.- Handle vendor AMCs: Manage contracts and relationships with vendors to ensure service continuity.- Maintain asset trackers: Keep meticulous records of company assets to support inventory management.- Ensure classroom readiness: Prepare classrooms for activities and events, ensuring all necessary materials are available.- Plan team events: Organize team events, such as alumni meets and employee birthday celebrations, to foster workplace camaraderie.Required Skills and Expectations:- Strong communication skills in English: Fluency in English is essential for effective interaction with students and vendors.- Organizational skills: The ability to manage multiple tasks and stay organized is crucial for successful administration.- Proactive approach: You should demonstrate an initiative to take on responsibilities and resolve issues as they arise.- Basic knowledge of administrative processes: Familiarity with standard office procedures will be beneficial.This is a full-time position requiring you to work from the office in Andheri East. The role is suitable for candidates with 0 to 1 year of experience, making it a great opportunity for recent graduates seeking to start their careers in office administration.

We are looking for a dedicated Sales Coordinator to join our team in Mumbai. This full-time position is ideal for individuals with 0 to 6 years of experience and requires a background in B.B.A or B.Com. As a Sales Coordinator, you will play a vital role in supporting the sales team and ensuring smooth operations.Key Responsibilities:- Assist Sales Team: Provide administrative support to sales executives by managing schedules, coordinating meetings, and preparing sales documents to ensure efficiency.- Customer Communication: Communicate with clients via email and phone to address inquiries, share product information, and provide updates on sales orders.- Sales Reporting: Prepare and maintain accurate sales reports and records to track performance and support strategic decision-making.- Order Management: Process sales orders and coordinate with inventory and shipping teams to ensure timely delivery of products to customers.- Database Management: Maintain and update customer databases to ensure all information is current and accessible to the sales team.Required Skills and Expectations:- Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.- Excellent verbal and written communication skills for effective interaction with clients and team members.- Proficiency in MS Office, especially Excel, for data analysis and reporting.- Attention to detail to ensure accuracy in documentation and order processing.- A proactive attitude and willingness to learn, making you a valuable team player. If you are passionate about sales and eager to support a dynamic team, we invite you to apply.

We are seeking a dedicated Back Office Incharge to manage the administrative operations of our office located in Masjid Bunder. The ideal candidate should have 3 to 6 years of relevant experience and should be a female with at least a 12th-grade education.Key Responsibilities:- Oversee Daily Operations: Manage and streamline all back-office activities to ensure that all procedures run smoothly and efficiently.- Data Management: Maintain accurate records, databases, and electronic files, ensuring all information is updated and accessible.- Team Coordination: Supervise and motivate a team of support staff, facilitating communication and ensuring tasks are completed on time.- Report Generation: Prepare regular reports related to business operations, providing insights and suggestions for improvement to management.- Inventory Management: Monitor stock levels and manage inventory, ensuring necessary supplies are available while minimizing excess.- Customer Support Coordination: Work with the customer service team to resolve issues promptly and improve overall customer satisfaction.Required Skills and Expectations:Candidates should have excellent organizational and multitasking skills, enabling them to handle multiple tasks efficiently. Strong communication skills are essential for coordinating with team members and other departments. Proficiency in basic computer applications, including Microsoft Office, is necessary for data handling and report preparation. The candidate must be detail-oriented, with a problem-solving mindset, and able to work well under pressure in a fast-paced environment. A proactive attitude and a willingness to learn are important for success in this position.

Open the office on time and ensure the office is ready for daily operations.Close and secure the office at the end of the working day.Maintain daily cleanliness and tidiness of the office, including work areas, meeting areas, pantry, and common spaces.Make and serve tea/coffee to office staff and visitors as required.Receive, manage, and serve the manager

Its an office administrative job, where u will be handling the day to day working of the academy located at charni rd.Office timings- 10 am to 7 pm.Expected salary - 9000-15000.(depending on interview) This is a full time job. Kindly send soft copy of ur resume on whstapp now and If interested, we can connect for a telephonic interview Epicenter Academy, office no S 4, 1st floor, ratan house, raja ram mohan roy Rd, Girgaum, charni Rd East, Mumbai 400004. Landmark opp central Plaza cinema.

We are looking for a dedicated Back Office Staff member to join our team in Virar West, Mumbai. The ideal candidate will support various administrative tasks to ensure smooth operations within the office.

Ideal International Power Tools Pvt Limited is seeking a motivated and detail-oriented Sales cum Office admin with 2+ years of preferred experience in India, The Sales cum Office admin Coordinator will be responsible for assisting the department in daily general tasks like handling sales orders, client handling, ERP management, sales tracking, supporting the preparation of reports on Excel. This role requires attention to detail, accuracy, and a willingness to learn and grow within the sales supporting and office administration functions. If you have a basic background and confident in managing the tasks then, wed love to hear from you!Key Responsibilities:Sales Coordination Coordinate and process sales orders received from existing clients, dealers, distributors, and internal sales teams. Prepare sales quotations, proforma invoices, sales orders, and delivery notes. Liaise with the warehouse and logistics teams to ensure timely dispatch of power tools and accessories. Track order status and update customers and sales teams accordingly. Maintain accurate sales records, customer data, and pricing details. Support for monthly sales reports on Excel sheet.Customer & Dealer Coordination Act as a point of contact for dealers and customers regarding order, invoice, and payment queries. Handle customer complaints related to billing, deliveries, or documentation in coordination with internal teams. Support sales promotions, schemes, and dealer programs from a documentation perspective.Reporting & Documentation Prepare daily, weekly, and monthly sales and collection reports. Maintain proper filing of sales and admin documents (physical and digital). Ensure compliance with company policies and statutory requirements.Requirements: Bachelors degree in Commerce. 2+ years of Sales cum office admin experience in India. (Preferred). Core Proficiency in Tally. Proficiency in Ms Excel & Word (VLOOKUP, Pivot, Data Handling). Good communication in Hindi & English.What We OfferCompetitive salary for entry-level to Junior level candidates.Training and guidance from senior team.Professional and supportive office environment.

Back office executive, handling all kinds of work, English communication needs to be good & should be able to reply emails professionally.typing speed should be good enough. should be a good communicator over phone. need to know the MS Word & Excel properly

We are looking for a dedicated Team Leader in Customer Support to oversee our support team in Mumbai. This role requires effective leadership skills and a passion for helping customers. Key Responsibilities:- Lead the Team: Provide guidance and support to customer support representatives, ensuring they meet performance targets and deliver high-quality service.- Train and Develop Staff: Conduct training sessions for new team members and ongoing training for existing staff, helping them improve their skills and knowledge.- Manage Customer Inquiries: Handle complex customer issues and escalations, ensuring timely and effective resolutions to maintain customer satisfaction.- Monitor Performance: Track team performance metrics, such as response times and resolution rates, to identify areas for improvement and celebrate successes.- Foster a Positive Environment: Create a supportive and motivating atmosphere for the team, encouraging collaboration and open communication.Required Skills and Expectations:- Strong Communication Skills: You should be able to communicate clearly and effectively, both verbally and in writing, with team members and customers.- Problem-Solving Ability: An ability to think critically and find solutions to customer issues quickly and effectively is essential.- Leadership Experience: Previous experience in a leadership role within customer support is a plus, even if its informal leadership.- Customer-Centric Attitude: A genuine passion for providing excellent customer service and a desire to exceed customer expectations are crucial.- Team Player: You should work well with others, support your colleagues, and contribute to the team's overall success.

We are looking for a Sales Coordinator to join our team in Malad West. The ideal candidate should have 1 to 5 years of experience and must have completed at least 12th grade. This full-time role requires a dedicated and organized individual who can handle various sales support tasks.Key Responsibilities:- Sales Support: Assist the sales team by preparing sales reports and processing orders, ensuring smooth operation and timely completion of tasks.- Customer Coordination: Communicate with customers to address inquiries and provide updates on their orders, maintaining a high level of customer service.- Database Management: Maintain accurate records of sales data and customer information in the database, enabling efficient tracking and follow-up.- Scheduling Meetings: Organize and schedule meetings for the sales team with clients and partners, contributing to effective time management.- Collaboration: Work closely with other departments, such as marketing and logistics, to ensure that all sales activities are aligned with company goals.Required Skills and Expectations:Candidates should possess strong communication and interpersonal skills, with the ability to engage professionally with clients. Proficiency in Microsoft Office, especially Excel and PowerPoint, is essential for preparing reports and presentations. The ability to multitask and prioritize effectively is crucial, as is a detail-oriented mindset to ensure accuracy in all tasks. A positive attitude and a willingness to learn will contribute significantly to success in this role. Female candidates are preferred for this position.

As a Back Office Coordinator, you will play a crucial supportive role in our daily operations. Your responsibilities will include:- Documentation Management: You will organize and maintain various documents and records, ensuring they are easily accessible and up-to-date for all team members.- Data Entry: Accurate data entry is essential. You will input and update information into our systems, contributing to efficient data management and retrieval.- Communication Support: You will assist with communication between the front office and various departments, ensuring smooth operations and timely responses to inquiries.- Assistance in Reporting: You will help prepare regular reports and presentations by gathering relevant data, which aids in decision-making processes.- Inventory Tracking: Keeping track of office supplies and inventory levels will be part of your duties to ensure that the team has the necessary resources without interruption.To succeed in this role, the following skills and qualifications are important:- Educational Background: A Bachelors degree in Commerce (B.Com) is required, as it provides a foundational understanding of business operations.- Attention to Detail: You should have strong attention to detail, as accuracy in data entry and documentation is critical.- Organizational Skills: Being well-organized will help you manage multiple tasks effectively and maintain a systematic approach in your work.- Effective Communication: Good verbal and written communication skills are essential to facilitate interactions with colleagues across departments.- Basic Computer Proficiency: Familiarity with MS Office and data management software is expected to perform your tasks efficiently.

Basic knowledge of MS Excel, Word, and Email Maintain and update records, files, and databases Handle data entry and documentation work Prepare reports, emails, and MIS as required Coordinate with internal departments for smooth operations Verify and process documents accurately Handle office coordination and administrative tasks Maintain confidentiality of company data

Role: Sales Executive / Business Development ExecutiveKey Responsibilities:Generate new sales opportunities through email outreach, cold calling, and prospecting.Understand customer needs and requirements to identify and qualify sales opportunities.Handle customer queries efficiently and provide accurate product/service information.Stay updated on all company products and services to support effective lead generation and conversion.Build and maintain strong relationships with prospective customers.Maintain records of interactions and follow up on leads in a timely manner.Required Skills & Competencies:Excellent communication and interpersonal skills.Strong listening, persuasion, and sales abilities.Ability to multi-task and manage multiple leads concurrently.Self-motivated, target-driven, and results-oriented mindset.Additional Skills (Good to Have):Knowledge of LinkedIn profiling, prospecting, and data mining will be an added advantage.

Its an office administrative job, where u will be handling the day to day working of the academy located at charni rd.Office timings- 10 am to 7 pm.Expected salary - 9000-12000.(depending on interview) This is a full time job. Kindly send soft copy of ur resume on whstapp now and If interested, we can connect for a telephonic interview Epicenter Academy, office no S 4, 1st floor, ratan house, raja ram mohan roy Rd, Girgaum, charni Rd East, Mumbai 400004. Landmark opp central Plaza cinema.