Array ( [0] => admin-office-assistant [1] => mumbai ) Administrative Assistant Graduate Jobs in Mumbai
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Administrative Assistant Graduate Jobs in Mumbai

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Hiring For Executive Assistant (Female Candidates Required)

Red Ribbon Entertainment

  • 1 - 2 yrs
  • 4.3 Lac/Yr
  • Andheri West Mumbai
Calendar Management Engagement Manager Event Planning Email Writing Brand Communication Executive Assistant Receptionist Cum Executive Assistant Admin Data Management Report Preparation
We are looking for a dedicated Executive Assistant to provide high-level administrative support. The ideal candidate should be a female professional with 1 to 2 years of experience, possessing a relevant educational background.**Key Responsibilities:**- **Calendar Management:** Organize and maintain the executive's schedule, ensuring efficient time management by scheduling meetings, appointments, and travel arrangements.- **Communication Liaison:** Act as the first point of contact for internal and external communications, handling phone calls, emails, and correspondence with professionalism and confidentiality.- **Document Preparation:** Prepare and edit documents and presentations, ensuring accuracy and clarity, which may include reports, memos, and meeting agendas.- **Meeting Coordination:** Arrange and coordinate meetings, including logistics, materials, and follow-up actions, while ensuring all participants are well-informed.- **Project Assistance:** Support various projects by providing research, tracking progress, and managing timelines, helping ensure that projects meet organizational goals.- **Office Management:** Maintain office supplies and equipment, assisting in the daily operational needs to keep the office running smoothly.**Required Skills and Expectations:**The ideal candidate will possess strong organizational and time management skills, allowing them to prioritize tasks efficiently. They should have excellent communication skills, both verbal and written, to interact effectively with stakeholders. Proficiency in office software (e.g., MS Office Suite) is essential. A proactive approach to problem-solving and the ability to work independently as well as part of a team is expected. Additionally, candidates should be adaptable and able to handle a dynamic work environment with a positive attitude.
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Personal Assistant (3-5 Years)

Sunshine Manpower Solution And Services

  • 3 - 5 yrs
  • 4.0 Lac/Yr
  • Goregaon Mumbai
Bold Nature Microsoft Excel Time Management English Shorthand Interpersonal Skills Presentation Skills Listing Agreement Coordination Skills Basic Computer Skills Good Communication Administrative Skills
Job Description: Personal Assistant for CEOExperience: Minimum 3 years of experience supporting C-Level Executives.Location: Mumbai Goregaon westRoles and Responsibilities:Organises and coordinates executive outreach and external relations efforts and oversees special assignments closely.Coordinate and complete all administrative tasks for the CEO like managing the calendar, scheduling appointments, travel and itinerary management, etc. ensuring the CEO's schedule is followed and respected at all times.Works closely and effectively with the CEO to keep him well informed about upcoming schedules/ events and deadlines along with preparing minutes and providing follow-up and status updates.Draft and prepare meeting agendas, correspondence, reports, dashboards, and presentations including compiling of relevant documents.Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and any other tasks that facilitate the CEO's effective leadership.Provides a bridge for smooth communication between the CEO and internal departments; demonstrating leadership to maintain credibility, trust, and support with management.Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.Prepare expense reports and manage budgets.Skills and Qualifications:Bachelors degree (or equivalent).Excellent interpersonal and communication skills both verbal and written.Proficient in Microsoft Office (Word, Excel, PowerPoint).Proven ability to handle confidential information and maintain discretion.Strong attention to detail and ability to multitask.Proactive and self-motivated.
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Personal Assistant (only Females)

Sapphire Agency

  • 0 - 2 yrs
  • 8.5 Lac/Yr
  • Mumbai
Bold Nature Secretarial Activities Interpersonal Skills Office Superintendent Administrative Skills Time Management Coordination Skills Good Communication Presentation Skills
- Coordinate and manage the daily schedule and appointments of the employer: The personal assistant will be responsible for organizing and scheduling meetings, appointments, and events for the employer, ensuring timely execution.- Handle secretarial activities such as organizing files, answering calls, and drafting emails: The personal assistant will assist in maintaining records, managing correspondence, and ensuring effective communication on behalf of the employer.- Support the employer in administrative tasks, including document preparation and data entry: The personal assistant will help in preparing reports, presentations, and other business documents, as well as handling administrative tasks as needed.- Provide assistance in office management and operational activities: The personal assistant will help in ensuring smooth running of the office, managing supplies, and handling any office-related tasks as required.Required skills and expectations:- Strong interpersonal skills to effectively communicate with the employer and external parties.- Excellent time management abilities to organize and prioritize tasks efficiently.- Coordination skills to manage multiple responsibilities and stakeholders effectively.- Good communication skills to interact professionally and maintain confidentiality when required.- Presentation skills to assist in preparing reports and documents for the employer.
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Personal Assistant (female Only)

Celestial Globe

  • 2 - 5 yrs
  • Prabhadevi Mumbai
Bold Nature Time Management English Shorthand Secretarial Activities Receptionist Activities Presentation Skills Administrative Skills Calendar Management Good Communication Coordination Skills Listing Agreement Basic Computer Skills Microsoft Excel Shorthand
Administrative Support: Handle incoming and outgoing calls, emails, and mail, and act as a primary point of contact.Scheduling: Manage diaries, schedule appointments, and coordinate meetings, ensuring no conflicts.Travel Coordination: Arrange all aspects of travel, including flights, accommodation, and transportation.Meeting Management: Prepare for meetings, take minutes, and distribute them to attendees.Document & Data Management: Prepare reports, presentations, and other documents; maintain organized filing systems, both physical and digital.Errands & Personal Tasks: Run personal errands such as shopping, handling bills, or coordinating household services.Event Planning: Assist in organizing events, from small meetings to larger conferences.Research: Conduct research on various topics for projects or personal use on behalf of the employer.Essential skillsExceptional organization and time-management skills.Strong verbal and written communication skills.Discretion and professionalism, especially when handling confidential information.Problem-solving and decision-making abilities.Proficiency in common software like word processing, spreadsheets, and presentation tools.Important considerationsDiverse role: The specific duties can be highly varied depending on the employer, ranging from professional to personal tasks.Proactive approach: A proactive mindset is crucial for anticipating needs and solving problems before they arise.Adaptability: The role requires the ability to adapt to a fast-paced and changing environment*FEMALE ONLY*
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Jobs by Related Category

Hiring For Personal Assistant

Seva Vivek

  • 1 - 7 yrs
  • 3.5 Lac/Yr
  • Borivali Mumbai
Graduate With Good General Knowledge Communication Skills Adaptability Presntable Energetic Bold Nature Time Management Microsoft Excel Secretarial Activities Interpersonal Skills Presentation Skills Administrative Skills Coordination Skills Calendar Management Good Communication
- Manage schedules and appointments: The personal assistant will be responsible for organizing and managing the daily schedules and appointments of the employer, ensuring that all commitments are met in a timely manner.- Coordinate meetings and travel arrangements: The individual will assist in scheduling meetings, coordinating travel arrangements, and preparing necessary documentation for business trips.- Handle administrative tasks: The personal assistant will handle various administrative tasks such as filing, data entry, and organizing documents to ensure smooth workflow within the office.- Assist with communication: The individual will be responsible for drafting emails, answering phone calls, and liaising with clients and colleagues on behalf of the employer.- Conduct research and prepare presentations: The personal assistant will conduct research on various topics as required and assist in preparing presentations for meetings and events.Required skills and expectations:1. Must be a graduate with good general knowledge.2. Excellent communication skills, both verbal and written.3. Ability to adapt to changing priorities and work efficiently in a fast-paced environment.4. Presentable and energetic with a bold nature.5. Strong time management skills to handle multiple tasks simultaneously.6. Proficiency in Microsoft Excel for data management and analysis.7. Experience in secretarial activities and knowledge of basic administrative tasks.8. Excellent interpersonal, coordination, and presentation skills.9. Ability to manage a calendar effectively and prioritize tasks accordingly.10. Good communication skills to interact with various stakeholders effectively.
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B.Com Freshers For Personal Assistant

Talent Seekers Recruiter

  • 0 - 1 yrs
  • 2.8 Lac/Yr
  • Female
  • Nariman Point Mumbai
Good Communication Skills Time Management Secretarial Activities Interpersonal Skills Administrative Skills Microsoft Excel Coordination Skills
Graduation mandate.Excellent communication skills.Interpersonal skills.Time management
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Freshers For Admin Office Assistant - Mumbai

Health 'N' U Therapeutics Pvt Ltd

  • 0 - 1 yrs
  • 2.5 Lac/Yr
  • Malad West Mumbai
Clerical Work Administrative Skills Communication Skills Computer Skills
Admin Office Assistant
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Hiring Fresher - Virtual Assistant - Mumbai

Vera Assist

  • 0 - 5 yrs
  • 2.8 Lac/Yr
  • Female
  • Mumbai
Admin Virtual Assistant
We are looking for a female medical virtual assistant.If you want to make a career in the field of healthcare, then you can apply.Key Responsibilities : Patient Scheduling and communication,Maintaining medical records,Documentation,Telemedicine Support.Qualification :Any Bachelor's degree from recognized university. Bachelor's degree in medical and biology field will be preferred .1-2 years medical administrative experience. Excellent Communication Skills. Proficiency with medical softwares, EHR systems and standard office tools.Expertise in Microsoft Office Suits. Salary : 18000 - 24000 per monthGender: Female Work From Home.Working Hours:US day time ( Evening/Night in India )No age restrictions By joining our company, you should take us forward in the field of Patient Care and Health Care.ApplyNow!!
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Jobs by Popular Location

Office Assistant (Only Females)

Shubh Laabh Real Estate Pvt. Ltd.

Customer Relationship Tally Microsoft Excel Data Management Microsoft Word Microsoft Office Internet Receptionist Activities Administrative Skills Basic Computers Office Work Typing Calendar Management Followups Data Entry MS Office Typing Skills
1) Should able to handle Banks work2) Attending Phone Calls3) Print / Scan / Xerox / Filing dispatch Couriers & record4) Managing file system and maintain proper filing system5) Documentation and other office related work6) Coordinate with brokers and find the new clients whenever is required7) Maintain Pretty Cash8) Maintain office & Manage office boy9) Monthly MIS10) Schedule meetings and appointment and manage travel11) Manage information flow in a time12) Set up meeting13) Communication Memos, Emails, Reports phone calls in a polite andprofessional manner14) Visitors and identifying their visit15) Maintain Attendance and Leave Records16) Carry out desk & field market research17) Responsible for collection,18) Tabulation of data entry & data processing during market research for otherbench mark projects
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Office Assistant

Shriji Sparekraft Impex Private Limited

  • 2 - 8 yrs
  • Tardeo Mumbai
Microsoft Excel Microsoft Word Microsoft Office Administrative Skills Basic Computers Office Work Typing Data Entry
Responsibilities of the Candidate :--Provide administrative support to the Operations team, including data entry, scheduling, and document management.-Manage and maintain office supplies and equipment.-Process invoices and payments.-Prepare reports in our customized software.-Assist with customer inquiries.-Perform other duties as assigned.
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Walk-in | Admin Assistant

CHHEDA & ASSOCIATES

  • 3 - 9 yrs
  • 2.5 Lac/Yr
  • Ghatkopar Mumbai
Tally Bank Reconciliation Attendance Management Computer Skills Communication Skills
supervisor
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Walk-Ins Interview For Opening For Administrative Assistant

Bombay College of Pharmacy

  • 2 - 3 yrs
  • 3.3 Lac/Yr
  • Santacruz East Mumbai
Communication Skills MS Excel Administrative Skills Time Office Management Clerical Work Computer Skills
To handle administrative work (co-ordination with Vendors, handling repairs and maintenance. Conduct clerical duties, responding emails, preparing documents, schedule meetings and travel arrangements for senior members of Institute etc).Key Skills :-l Excellent written and verbal communication skill.l Knowledge of MS Office, Excel, Power Point etc. Basic technical knowledge.l Proactive approach to problem solving.l Ability to multitask and prioritize own workload.l Able to complete and manage the tasks with minimal supervision in time bound period.Work Experience - 5-10 YearsSalary as per the experienceLocation :- MumbaiEducation Qualification :- Graduate (in Any stream)
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Administrative Assistant (Female Only)

POWERNA FITNESS INDIA PVT LTD

  • 0 - 1 yrs
  • 2.0 Lac/Yr
  • Andheri Mumbai
Administrative Assistant
QualificationsBachelor's degree or equivalent experienceStrong interpersonal, customer service and communication skillsAbility to multitaskProficient in Microsoft Office suite
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Office Assistant - Mumbai (Female Candidates Only)

Techbuild

  • 2 - 4 yrs
  • 2.0 Lac/Yr
  • Mumbai
Receptionist Activities Microsoft Excel Microsoft Word Administrative Skills Data Management Customer Relationship Calendar Management Clerical Work Typing Followups Data Entry
We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. The ideal candidate will provide essential administrative support to ensure the smooth operation of our office.Responsibilities:Manage office supplies and equipmentHandle incoming and outgoing mailSchedule appointments and maintain calendarsProvide general administrative support to the teamAssist with data entry and filingMaintain a clean and organized workspace
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Personal Assistant

Prime Downtown Estates Pvt Ltd

  • 5 - 10 yrs
  • 4.0 Lac/Yr
  • Mumbai
Personal Assistant English Travel Arrangements Staff Management Microsoft Excel Interpersonal Skills Administrative Skills
We are looking for a responsible Personal Assistant to provide secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis with the company Directors.
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Admin Assistant Freshers

D Hubb Hr & Business Solutions

  • 0 - 3 yrs
  • Mulund West Mumbai
Attendance Management Microsoft Excel Data Entry Operator Communication Skills
Responsibilities and Duties Coordination with Team Members & Field personnel Coordinating Website, News Letter and sending all communication Maintain accurate and up-to-date Team Member files, records, and documentation. Managing Vacancy, Requirements & carrying out Recruitment Data Analysis Salary structuring & Leave management Dealing with queries on policy matters Perform periodic audits of files and records to ensure that all required documents are collected and filed appropriatelyCandidate ProfileRequired Skills/Abilities: Strong communication and interpersonal skills Good verbal & written communication in English Good Excel skills & Working Knowledge of MS Office Good arithmetical skills Multitasking ability Ability to assess and evaluate candidate qualifications Ability to manage sensitive and confidential information & situations Excellent organizational skills and attention to detail. Performs other duties as assigned. High Commitment to workQualifications: Minimum 1 year experience required Freshers can apply with good skills & qualification Minimum Graduate in any stream Additional qualification in Management Law etc preffered Age 21 years to 30 yearsJob Location Mulund, Mumbai Central SuburbSalary 2 Lakh to 3 Lakh per annumContact Dhubbjobs@gmail.com
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Opening For Executive Assistant (Female Candidates Required)

Swati Energy & Projects Pvt Ltd

  • 3 - 5 yrs
  • 6.0 Lac/Yr
  • Chembur Mumbai
Followups Inter Personal Business Communication Administrative Skills Microsoft Office Internet
The candidate will provide top-level assistance to MD. Most important skill we look up to is EXCELLENT FOLLOW UP SKILLS. Should have 3-5 years of experience as an assistant or secretary to the MD of a company.Has steady experience in admin, coordinating, assisting, secretarial.
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Executive Assistant

Mayvent Management

Calendar Management Travel Arrangements Scheduling Administrative Secretary
1. Calendar and Schedule Management: Manage and maintain the Vice President calendar, scheduling meetings,appointments, and travel arrangements. Coordinate and prepare materials for meetings, ensuring the VicePresident is informed of upcoming commitments.2. Communication and Correspondence: Serve as the primary point of contact for internal and externalcommunications with the Vice President office. Screen and prioritize emails, phone calls, and other communications,responding on behalf of the Vice President when appropriate. Draft, proofread, and edit correspondence, reports, and presentations.3. Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas,taking minutes, and following up on action items. Arrange logistics for board meetings, executive team meetings, and otherkey events.4. Travel Management: Plan and coordinate domestic and international travel, including flights,accommodations, and itineraries. Prepare travel expense reports and ensure timely reimbursement.5. Project Management: Assist with special projects and initiatives, conducting research, compilingdata, and creating reports as needed. Collaborate with other departments to ensure the successful execution ofcompany-wide projects.6. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Maintain a high level of professionalism and integrity in all interactions.7. Office Management: Oversee the smooth functioning of the Vice President office, ensuring it iswell-organized and equipped. Manage office supplies and equipment, liaising with vendors and serviceproviders as needed.8. Relationship Management: Build and maintain positive relationships with key stakeholders, includingboard members, senior executives, clients, and partners. Facilitate communication between the Vice President and otherdepartments, ensuring alignment and collaboration.
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Admin Assistant

Satvam Consulting Private Limited

  • 2 - 5 yrs
  • Mumbai
Clerical Work Administrative Skills Walk in
Coordinate with various service providers and contractors for Security and housekeeping. Also, AMCs and renewal for all the equipment such as Maintenance of Lifts, Fire / Water pumps, Intercom, Fire Alarm / Fighting equipment, AC, CCTV, Pest Control, etc., as and when required.Looking after Head Office and all other respective locations housekeeping/security/repair and maintenance.Checking equipment / Water cooler / Computer / Printer / Attendance access control system / Vehicle servicing / Checking and verifying Administration bills for payment / Monitoring staff Out Duty register / Contract with local electrician, plumber, carpenter, civil, etc. / Monitoring and coordinating for security and safety of Head Office and other locations / Maintaining code of conduct in the office / Assisting the office staff in their daily routine work as and when required. Coordinating with selected vendors for the stationary requirement.Daily monitoring and documenting the staff attendance at Head Office and all the locations and updating their leave records.Checking and verifying of travelling bills of all the marketing personnel receiving from the respective location.Coordinating with the BMC - (B ward), (D ward), (E ward), follow-up for drainage, and water issues. Renewal of all licenses and keeping track/records of the same. Also, liaising with the electricity department and other nodal authorities as and when required.Interaction with the tenants under the guidance of company norms and in concern with the top management.Coordinating with all the tenants. Monitoring and controlling of prohibited renovation/alteration/construction. Follow-up/recovery of rent/maintenance from respective locations periodically.Visiting all the local properties hear by to HO daily (mandatory).Fulfilling the daily needs of the staff as and when it arisesTo perform the other/extra duties as per the Managements instruction from time to time.Qualification: Any Gra
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Opening For Admin Assistant

The Caliber Hunt

Clerical Work Administrative Skills Walk in
Principal Accountability:Work closely with Line Manager for executing the tasks and providing an accurate updateAct as a backup to Line Manager as an when requiredRole & responsibilities: -Internal ActivitiesParticipate in meeting when asked; take & share memos of the meeting in a way that captures all the details of the meetingEnsure personal documents and files that are assigned to you are maintained accuratelyEnsure a good filing system for easy recallAttending to various clerical and administrative tasks as and when assignedIdentify and connect with 3rd party service providers, as required by the tasks. Manage 3rd party service providers in order to ensure the service rendered by them is timely and of good qualityLiaison with travel desk / external agencies to execute any travel related tasksScheduling appointments and preparing presentation material for meetingsEnsure deadlines are met by internal and 3rd parties to keep the ball moving forwardEnsure a good tracking system for assigned tasksProvide daily/timely updates for work assigned by Line ManagerWorking closely with Line Manager to manage the travel arrangements for Chairman + FamilyResearchConduct thorough research as and when assigned and of best quality.Brainstorm for ideas & innovate as needed by the Projects.Work normsEnsure High Levels of accuracy &service delivery standards at all timesEnsure clear feedback is provided continually to the identified stakeholders for the activities/tasks assignedBeing responsible and taking ownershipAlways keeping communication clearBeing available outside of work hours and non-working dayContinuous Improvement Proactively bring improvements to your day-to-day work through better processes, automation and thinking out of the boxSmart working so all the tasks are done on the same dayEmployee Learning and GrowthEnsure continuous learning and growth to upgrade skills to perform the jobEmail jobs@caliberhunt.in
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Walk-Ins Interview Administrative Assistant

The Caliber Hunt

Administrative Skills Administration Officer Office Assistant Administration Office Executive Walk in
Principal Accountability:Work closely with Line Manager for executing the tasks and providing an accurate updateAct as a backup to Line Manager as an when requiredRole & responsibilities: -Internal ActivitiesParticipate in meeting when asked; take & share memos of the meeting in a way that captures all the details of the meetingEnsure personal documents and files that are assigned to you are maintained accuratelyEnsure a good filing system for easy recallAttending to various clerical and administrative tasks as and when assignedIdentify and connect with 3rd party service providers, as required by the tasks. Manage 3rd party service providers in order to ensure the service rendered by them is timely and of good qualityLiaison with travel desk / external agencies to execute any travel related tasksScheduling appointments and preparing presentation material for meetingsEnsure deadlines are met by internal and 3rd parties to keep the ball moving forwardEnsure a good tracking system for assigned tasksProvide daily/timely updates for work assigned by Line ManagerWorking closely with Line Manager to manage the travel arrangements for Chairman + FamilyResearchConduct thorough research as and when assigned and of best quality.Brainstorm for ideas & innovate as needed by the Projects.Work normsEnsure High Levels of accuracy &service delivery standards at all timesEnsure clear feedback is provided continually to the identified stakeholders for the activities/tasks assignedBeing responsible and taking ownershipAlways keeping communication clearBeing available outside of work hours and non-working dayContinuous Improvement Proactively bring improvements to your day-to-day work through better processes, automation and thinking out of the boxSmart working so all the tasks are done on the same dayEmployee Learning and GrowthEnsure continuous learning and growth to upgrade skills to perform the jobEmail jobs@caliberhunt.in
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