Office Assistant 12th Pass Fresher Jobs in Kochi

The office assistant's roles and responsibilities combine administrative and organisational, aspects to ensure the smooth flow of tasks within an office environment. Works including administrative support, documentation management,data entry, coordination and communication with other departments.Candidates must be interested in working in Ernakulam, kochi.

OFFICE ASSISTANT / DOCUMENT CONTROLLERLooking for minimum 1-2 years of experience candidateQualification : Higher SecondarySalary : 100 to 120 OMR (based on experience) ( 21,000 to 25,000) INRWorking hours : 10 hours/day, 6 days/weekAccommodation and transportation will be provided by the companyHave good knowledge in English and HindiHave basic knowledge at computer ( Ms word, Excel, Powerpoint)Job Type: Full-timeSalary: 21,000.00 - 25,000.00 per month

The PA to the managing director must be aware of the organisations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people.Main Tasks:Diary management outlook experience essentialBooking meetings/appointmentsBusiness travel booking flights, hotels, car hire, valet parking etcOrganising visasMaintaining MDs travel logMaintaining MDs plannerReconciling monthly expensesFielding calls for MD & taking messagesOrganising food/refreshments for business lunchesProvide cover when necessary for Reception duties- mainly absence report and incoming/outgoing post and Boardroom bookingsInputting and updating contact details into OutlookCarrying out research for particular projects as requested by MDTaking minutes at various management meetings & typing up minutesPurchasing various items for MD as and when requiredPaying personal bills for MDOrganising MDs personal/family cars insurance, MOT, servicing, repairs etc.Ad hoc paperwork & dutiesTechnical & essential SkillsKnowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookingsExperience of working for Directors/Senior ManagementExcellent Diary Management with the ability to pre-empt and look ahead at all timesEssential experience in Microsoft Office- Outlook/Word/Excel/PowerpointInterpersonal SkillsAbility to multitask and experience of dealing with a demanding role and high-level workloadAbility to priorities work and manage time effectively and be proactiveExcellent Organisational skillsCommunication skills the ability to communicate well at all levelsDemonstrate a professional manner at all times and possess the ability to remain calm under pressureSelf-motivated

JOB DESCRIPTIONAnswer phone calls and direct callers to the appropriate partyProcess, sort, and route incoming and outgoing mailMonitor and manage inventory of office supplies; order and distribute office supplies as necessaryCoordinate and schedule appointments and meetingsPerform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research