Personal Assistant to MD

Griantek

The PA to the managing director must be aware of the organisations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people.

Main Tasks:

Diary management outlook experience essential

Booking meetings/appointments

Business travel booking flights, hotels, car hire, valet parking etc

Organising visas

Maintaining MDs travel log

Maintaining MDs planner

Reconciling monthly expenses

Fielding calls for MD & taking messages

Organising food/refreshments for business lunches

Provide cover when necessary for Reception duties- mainly absence report and incoming/outgoing post and Boardroom bookings

Inputting and updating contact details into Outlook

Carrying out research for particular projects as requested by MD

Taking minutes at various management meetings & typing up minutes

Purchasing various items for MD as and when required

Paying personal bills for MD

Organising MDs personal/family cars insurance, MOT, servicing, repairs etc.

Ad hoc paperwork & duties

Technical & essential Skills

Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings

Experience of working for Directors/Senior Management

Excellent Diary Management with the ability to pre-empt and look ahead at all times

Essential experience in Microsoft Office- Outlook/Word/Excel/Powerpoint

Interpersonal Skills

Ability to multitask and experience of dealing with a demanding role and high-level workload

Ability to priorities work and manage time effectively and be proactive

Excellent Organisational skills

Communication skills the ability to communicate well at all levels

Demonstrate a professional manner at all times and possess the ability to remain calm under pressure

Self-motivated

Experience : 0 - 7 Years

No. of Openings : 1

Education : Secondary School

Role : Personal Assistant

Industry Type : Education / Teaching / Training / Colleges /Institutes / Universities

Gender : Male

Job Country : India