Executive Assistant Job Vacancies in Mohali

Key Responsibilities:1. Answer and direct phone calls: The receptionist cum executive assistant will be responsible for answering incoming calls and directing them to the appropriate department or individual.2. Greet and assist visitors: Welcoming visitors to the office, signing them in, and notifying the relevant employee of their arrival.3. Manage office correspondence: Handling incoming and outgoing mail, emails, and faxes, ensuring timely delivery to the intended recipients.4. Schedule appointments and meetings: Coordinating schedules for executives, booking meeting rooms, and sending out meeting invitations.5. Maintain filing systems: Organizing and maintaining physical and digital files to ensure easy retrieval of information when needed.6. Provide administrative support: Assisting executives with tasks like data entry, typing, and document preparation.7. Monitor office supplies: Keeping track of office inventory and ordering supplies as needed to ensure smooth operations.Required Skills and Expectations:1. Excellent communication skills: Ability to communicate effectively with clients, visitors, and colleagues.2. Proficiency in basic office software: Familiarity with word processing, spreadsheet, and email software.3. Organizational skills: Capable of multitasking, prioritizing tasks, and managing time efficiently.4. Professional demeanor: Must maintain a professional appearance and conduct when interacting with others.5. Attention to detail: Accuracy in handling correspondence, scheduling, and other administrative tasks.6. Ability to work independently: Self-motivated and capable of working with minimal supervision.

1. Initiating contact with prospective clients (cold calling) to promote products or services, following pre-defined scripts or guidelines.2. Answering incoming calls to address customer inquiries, complaints, and concerns, providing prompt and accurate information or solutions.3. Explaining product features, pricing, and benefits to persuade customers to make a purchase or schedule appointments for the sales team.4. Striving to achieve daily, weekly, and monthly targets for the number of calls made, leads generated, or sales closed.

Job Description for Immigration AssistantLocation: Remote (Work from Home)Time Zone: Canada & US working hoursEmployment Type: Full-TimeCompensation: Based on experienceReports To: RCIC / Business LeadAbout the RoleWe are seeking a highly motivated Immigration Assistant to join our team. In this role, you will provide critical support to an RCIC-led immigration practice while also managing a variety of administrative and operational tasks. The ideal candidate is detail-oriented, organized, and able to balance multiple priorities in a professional and confidential manner.________________________________________Key ResponsibilitiesImmigration Support Prepare and review immigration applications, supporting documentation, and forms. Maintain and update client files, ensuring accuracy and adherence to deadlines. Communicate with clients to collect necessary information and provide regular updates on case progress. Research immigration programs, requirements, and regulatory changes as needed. Safeguard all client information in compliance with privacy and regulatory standards.Administrative & Business Support Manage day-to-day administrative tasks including scheduling, email correspondence, and document preparation. Assist with bookkeeping activities such as expense tracking, invoice preparation, payroll support, and record management. Coordinate projects, track timelines, and ensure timely follow-ups. Conduct research to support business operations, including vendors, suppliers, and process improvements. Draft reports, summaries, and spreadsheets for internal use. Provide additional administrative support to ensure smooth business operations.________________________________________Qualifications Minimum 2 years of experience in relevant field. Experience in immigration, legal, or administrative support (preferred). Exceptional attention to detail with the ability to handle sensitive information discreetly. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite and Google Workspace. Familiarity with bookkeeping or accounting processes. Knowledge of the Federal Government Immigration Portal (an asset). Strong research skills with the ability to present findings clearly.Link given apply now- https://recruitcrm.io/apply/17559439775720063730wXn?source=Jobspage&new=yes

My Immigrator, a leading immigration consultancy in Mohali, is urgently hiring Study Visa Counsellors. The ideal candidate should have 2 to 5 years of experience in student visa counselling and guiding students for overseas education.Responsibilities:Provide counselling and guidance to students for study visa applications.Handle student queries and explain study abroad opportunities.Assist with documentation and visa filing process.Stay updated with the latest visa policies and requirements.Maintain strong communication with students and parents.Requirements:Minimum 2 years of experience in Study Visa Counselling.Strong knowledge of overseas education and visa filing.Excellent communication and interpersonal skills.Ability to handle student queries confidently.

We are looking for 2 Personal Secretary (Needed Urgent Hiring) Posts in Chandigarh, Mohali, Chandigarh Sector 27, Chandigarh Sector 18, Shahid Bhagat Singh Nagar, Chandigarh Sector 26, Panchkula, Haryana, Panchkula Sector 7, Panchkula Sector 9, Chandigarh Sector 4, with deep knowledge in Personal Secretary, Personal Banker, Banking, Short Hand, Personal Assistant, Resource Executive, Business Finance, Accounts Payables and Required Educational Qualification is : Professional Degree, Other Bachelor Degree acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their managers attentionmanaging diaries and organising meetings and appointments, often controlling access to the manager/executivebooking and arranging travel, transport and accommodationorganising events and conferencesreminding the manager/executive of important tasks and deadlinestyping, compiling and preparing reports, presentations and correspondencemanaging databases and filing systemsimplementing and maintaining procedures/administrative systemsliaising with staff, suppliers and clientscollating and filing expensesmiscellaneous tasks to support their manager, which will vary according to the sector and to the managers remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

We are seeking an experienced and knowledgeable Import/Export Coordinator to manage the full range of import and export processes for our company. The ideal candidate will have a deep understanding of international trade, customs regulations, shipping logistics, documentation, and the end-to-end process involved in moving goods across borders. This position requires someone with a strong attention to detail, problem-solving skills, and the ability to work under tight deadlines in a fast-paced environment.Key Responsibilities: Oversee the complete import and export process, ensuring that shipments are handled efficiently, accurately, and in compliance with all relevant laws and regulations. Coordinate and manage all documentation related to international shipments, including bills of lading, invoices, packing lists, certificates of origin, and other customs paperwork. Ensure compliance with local, international, and country-specific customs regulations, including tariff classifications, duties, and taxes. Monitor shipment status and resolve any issues or delays, acting as a point of contact for clients and internal teams. Communicate and collaborate with suppliers, customers, and vendors to ensure smooth international operations. Maintain and update detailed records of shipments, customs procedures, inventory, and shipping schedules. Manage and maintain relationships with customs authorities, trade partners, and logistics service providers to ensure smooth processing of shipments. Negotiate shipping costs and delivery terms to achieve the most efficient and cost-effective transportation solutions.Qualifications: Degree in Logistics, Business, or related field preferred, or equivalent work experience.How to Apply:Please send your resume and cover letter to oramfortune.llp@gmail.com . We look forward to hearing from you!

EMAIL WRITING & SCHEDULE MEETINGS

Job Overview:Daftar Decor is seeking a talented and passionate Design Consultant to join our team in Mohali & Gurgaon locations. The ideal candidate will have a strong flair for sales and excellent client communication skills, exceptional creativity, and the ability to deliver innovative design concepts that exceed client expectations.Responsibilities: Collaborate closely with clients to understand their design requirements, preferences, and project objectives. Develop innovative and compelling conceptual designs, presentations, and detailed proposals that align with client visions and brand identities. Utilize design software such as AutoCAD, SketchUp, and Adobe Creative Suite to articulate design concepts effectively. Coordinate with internal teams and external vendors to ensure seamless project execution and delivery. Stay informed of industry trends, emerging technologies, and best practices in interior design to continually enhance design solutions. Present design concepts and proposals to clients in a professional and persuasive manner, addressing feedback and incorporating revisions as needed.

Job Openings for 50 Assistant Supervisor Jobs for Freshers in Mumbai,Lucknow,Delhi,Ahmedabad,Jaipur,Indore,Jalandhar,Patna,Meerut,Mohali having Educational qualification of : Higher Secondary with Good knowledge in Leadership Skills,Effective Team Management,Lead Generation Executive,Cold Calling,Time Management,Probationary Officer,Problem Solving etc.

Organized daily schedules, appointment and meetingsMake travel arrangementsProduce reports, presentation and briefsGood Knowledge of office management systemsStrong follow up skillAccurately recording minutes of meetingCoordinating with internal and external teamStrong problem solving and decision making skillGood knowledge of making PPT.candidate should have strong written and verbal communication skills. Must be handle multitasks. Answering phone calls and messaging in proper manner. Outstanding organizational and time management skills. Candidate should be result driven. Must be proven track record in Executive Assistant.

EA to MDPosition Overview :The Executive Assistant (EA) in Raffles Educability will be responsible in providing high-level administrative support to Managing Director. The primary objective is to enhance the efficiency and effectiveness of executive leadership by managing day-to-day administrative tasks, facilitating communication, and ensuring the smooth operation of the office.Key Responsibilities:Administrative Support:Manage and prioritize the MD's calendar, appointments, and meetings.Coordinate travel arrangements, itineraries, and accommodations for MD.Handle incoming emails, phone calls, and other communications on the behalf of MD.Communication and Liaison:Act as a primary point of contact between the MD and internal/external stakeholders.Draft and proofread emails, reports, presentations, and other documents for the MD.Facilitate communication flow within the organization and with clients.Information Management:Organize and maintain confidential information, files, and records.Conduct research and gather data to support decision-making processes.Prepare and distribute meeting agendas, minutes, and follow-up actions.Project Coordination:Assist in coordinating special projects, events, or initiatives as directed by the MD.Track project timelines and ensure deadlines are met.Office Management:Oversee office supplies, equipment, and maintenance.Coordinate with other departments to ensure a smooth workflow.Handle basic financial tasks, such as expense reports and budget tracking.Professional Representation:Represent the MD in a professional manner when interacting with clients, partners, and other stakeholders.Attend meetings and events on behalf of the MD when required.Qualifications:Educational Qualifications:Bachelor's degree in Business Administration, communications, or a related field.Professional Experience:Proven experience as an executive assistant or in a similar role.Experience in the immigration industry or relate

Responsible for efficient purchase of raw materials / services & otherconsumables with cost reduction. Preparing & issuing purchase orders in Tally & forward to vendors. Negotiating prices, delivery & credit terms & maintaining purchase orders. Making data entries, record keeping & filing. Responsible for vendor development in coordination with evaluation,assessment & selection of vendors based on performance & quality. Alternate vendor development to control cost. Coordination with the design, quality & production department. Updation of approved vendor list.Must be a BTech / MTech in electrical engineering. Excellent in excel knowledge & proficient in tally software. Should have the knowledge of import & custom clearance documentation. Must have some know how of the product (lithium batteries)

Candidate has to contact and receive calls from company's customer related queries and resolved them, Email Writing, Hotel and Travel Booking, Meeting Arrangements and Scheduling for company Employees, Excellent Communication, Other Admin and Coordination Works, Report to Senior Management etc.

Job descriptionThe Prime responsibilities of the Executive Assistant to directors in managing diaries, correspondence, and travel arrangements.To fix appointments, Enquirers, and Requests and handle them when appropriate.To Ensure effective coordination for internal & external meetings.Filing and back-end work, Bills submissions of travel on a timely basis.Forwarding e-mails/Correspondence of other staff/outsiders to Chairman and Managing Director.Forwarding Internal communication/ documents of internal staff for timely signup and distribution.Organize and service meetings, prepare the agenda, and take down minutes of the meeting.To ensure visa expiry/renewal, travel insurance expiry/renewal etc., and getting them all renewed timely.Getting registration of events as and when occur being attended by Chairman and Managing Director, events or any other event, like registration, timely payments, and getting all bills timely.Handling Domestic and International traveling of the Corporate Office and all units that include ticketing and visa formalities.Handling/Assistance in personal traveling of the Chairman and Managing Director.Arranging travel, visas, and accommodation of the Chairman and Managing Director, and family. That includes handling all the international and domestic tickets of the Chairman and Managing Director and his family, and security of all details like passports.Any other assignment was given by Chairman and Managing Director.Updating the itinerary of the Chairman and Managing Director regularly to have proper records of his travel.Noting the bills, getting the ticket copies again and submission to accounts.Ensuring timely pay out of the Chairman and Managing Directors all Credit Card payments and clubs bills payments.

Experience :- 1 years to 5 years Job type :- Full time CTC :- 2,40,000 to 3,60,000 LPAGender Preference :- Male Preferred Experience :- Mechanical Engineering or Graduate with Fenestration ExperienceIndustry :- Windows Manufacturing No. of Positions :- 1We are looking for a knowledgeable and experienced Business Development Consultant. You are a self-starter who will hunt for new business for different clients. Conduct market research (analyze competitors, efficiency of sales strategies, etc.) Assigned to handle overall aspects of business territory wise. Actively approach targeted business clients (Architects)via face to face meetings, telephone, email, social networks, events, etc.) Search for new Architects/end user leads Manage relationships with existing Architects /customers. Negotiating all contracts with prospective Architects Preparing weekly and monthly reports. Giving sales presentations to a range of prospective Architects/Clients . Coordinating sales efforts with marketing programs. Understanding and promoting company programs. Obtaining deposits and balance of payment from Clients Preparing and submitting contracts for sales. Visiting architects and potential dealers to evaluate needs or promote products and services. Maintaining client records. Answering client questions about credit terms, products, prices, and availability.Sales Representative Requirements: Bachelors degree in any or related field. Experience in sales. Understanding of the sales process and dynamics. A commitment to excellent customer service. Excellent written and verbal communication skills. Superb interpersonal skills, including the ability to quickly build rapport with both customers and suppliers. Experience using computers for a variety of tasks. Competency in Microsoft applications including word, excel, and outlook. Able to work comfortably in a fast paced environment.

Roles and responsibilities:The role will include, but not be limited to: Reviewing Plans, and completing Take Offs Sending out Construction Documentation for Tenders Collating Quotations & Pricing Work closely with estimators and On-site team Preparing Tender Submission & Contracts Variation Management Regularly liaising with our construction team, clients and consultants Date entry of invoices into the general ledger ensuring appropriate coding and allocation. Verifying the accuracy of invoices against dockets and statements Processing creditor payments, match invoices to Purchase Orders, verifying goods received, and data entry Reconciling bank statements by comparing statements with the general ledger and escalating any discrepancies. Entering and updating data within the designated systems and ensure data backup and support company requirements. Compiling and generating reports and verifying as required. Maintain effective communication and coordination with Company personnel and management. Keep management informed of area activities and any significant problems. Other misc. admin duties/projects as assignedRequired Qualifications and Experience Proven experience in an Accounting/Administration role Book keeping, business administration or accounting related qualifications Excellent time management and organizational skills Client handling skills and rapport building Knowledge of administrative and clerical procedures Knowledge of computers and relevant software application Strong numerical ability and data entry skills Effective written and verbal communication skills

REQUIREMENTSOrganize, compile, update company personnel records and documentationAssist with recruitment of potential applicantsUpdate online job posting requirements when neededCoordinate HR projects such as meetings or surveysHelp organize and manage new employee orientation, on-boarding, and training programsAssist in explaining and providing information on employee benefits, programs, and education

*********Urgent Hiring*******Front Desk Executive Should Be Presentable.Looking Smart And With Good Commutation Skill Female CandidateFor Front Desk Cum Tele Caller (Full Time Job)

Job Description:We are looking to hire an experienced sales and marketing executive to help drive company sales. In this position, you will be involved in developing marketing strategies, implementing marketing plans, developing sales strategies, maintaining customer relations, and creating sales reports.To ensure success as a sales and marketing executive, you should have strong knowledge of modern marketing techniques, a passion for sales, and excellent communication skills. Ultimately, a top-notch sales and marketing executive creates strategies that align with modern consumer trends.Responsibilities:Contributing to the development of marketing strategies.Designing and implementing marketing plans for company products.Working with the sales team to develop targeted sales strategies.Answering client queries about product specifications and uses.Maintaining client relations.Creating and presenting sales performance reports.Requirements:Bachelors degree or Diploma in any field.Both fresher and experienced candidates are welcome.2 wheeler vehicle and android is must.Knowledge of modern marketing techniques.High-level communication and networking skills.A passion for sales.Understanding of commercial trends and marketing strategies.Good project management skills.Excellent interpersonal skills.