Executive Assistant Female Graduate Jobs in Gurgaon

- Managing and coordinating schedules: Coordinate and manage the executive's calendar, appointments, and meetings to ensure efficient use of their time.- Arranging travel and accommodations: Make travel arrangements including flights, hotel bookings, and transportation for the executive.- Screening and prioritizing communication: Screen, prioritize, and manage all incoming emails, calls, and messages for the executive.- Handling administrative tasks: Assist with administrative tasks such as preparing reports, drafting correspondence, and maintaining filing systems.- Supporting in meetings and events: Assist in preparing materials, taking minutes, and coordinating logistics for meetings, conferences, and events.- Liaising with internal and external stakeholders: Act as a point of contact between the executive and internal/external stakeholders, clients, and partners.Required Skills and Expectations:- Proven experience as an executive assistant or similar role, with at least 3-7 years of experience.- Excellent organizational and time-management skills to handle multiple tasks and priorities efficiently.- Strong communication skills (verbal and written) to interact effectively with various stakeholders.- Proficient in MS Office suite (Word, Excel, PowerPoint) and other office software.- Ability to maintain confidentiality and discretion in handling sensitive information.- Detail-oriented with a high level of accuracy in tasks and deliverables.

Calendar management & complex schedulingTravel planning and expense reportingMeeting coordination (agendas, minutes, follow-ups)Document preparation & proofreadingOffice and records managementInbox and correspondence managementInterested candidates please contact on 9650002613

Role OverviewThe Executive Assistant (EA) to the CEO will serve as the strategic right hand to the Chief Executive Officer, ensuring seamless management of the CEOs priorities, decision-making processes, and cross-functional execution. This role goes beyond traditional administrative assistance and requires business acumen, analytical strength, and leadership presence.The EA will act as a bridge between the CEOs office and the wider organization, ensuring alignment on strategic initiatives, driving accountability, and maintaining continuity in operations. This position demands discretion, speed, and strategic thinking to support the CEO in steering Orbits growth and execution agenda.Key Responsibilities1. CEO Office ManagementManage and optimize the CEOs calendar, meetings, and travel.Anticipate requirements, prioritise tasks, and proactively streamline workflows.Serve as the first point of contact for stakeholders, clients, and senior leadership.2. Strategic Support & Business AlignmentConduct research, data analysis, and business briefs to support CEO decisions.Track and monitor strategic projects and initiatives, ensuring alignment with CEOs vision.Assist in business performance reviews, preparing executive reports, presentations, and dashboards.3. Cross-functional CoordinationCollaborate with department heads (Projects, Procurement, Finance, HR, etc.) to ensure execution of CEO directives.Monitor critical deliverables, ensuring SOP adherence and timely closures.Act as office-in-charge in CEOs absence, ensuring operational continuity and decision-making support.4. Meetings & CommunicationOrganize and manage leadership reviews, client presentations, and board sessions.Draft agendas, prepare minutes, highlight action items, and track follow-ups.Prepare MIS reports, management dashboards, and business performance updates.5. Confidential & High-Impact ProjectsHandle sensitive information with utmost discretion and integrity.Lead or support the CEOs special projects and strategic initiatives.Represent the CEO in select internal and external meetings when delegated.Key Deliverables (KPIs)Seamless management of CEOs office, priorities, and time.Timely tracking and closure of strategic projects and initiatives.High-quality, accurate reports, dashboards, and board-level documentation.Effective cross-functional coordination to ensure CEOs directives are executed.Smooth decision-making support and continuity in the CEOs absence.Why Join Orbit?Opportunity to work closely with top leadership on strategic business priorities.Exposure to multi-disciplinary project management and corporate operations.A pivotal role in driving growth, execution excellence, and organizational alignment.Clear pathway to advance into senior business operations or Chief of Staff roles.RequirementsQualifications & ExperienceBachelors degree required; MBA or equivalent post-graduate qualification preferred.610 years of experience as an Executive Assistant, Chief of Staff, or Business Operations Specialist.Prior exposure to project-driven industries (construction, interiors, infrastructure, real estate) is highly desirable.Proven ability to multitask, prioritise, and manage high-pressure situations.Strong organizational, analytical, and presentation skills.Excellent communication and stakeholder management abilities.High level of professionalism, discretion, and confidentialityBenefitsBest in Industry Salary Health & Accidental InsuranceProvident FundHealthy working environment

Computer operating with good communication skills

Role Overview:We are seeking a detail-oriented and proactive Executive Assistant to the Director who will manage daily tasks, focusing on scheduling, communication, and coordination. The ideal candidate will be experienced in working with Google Calendar, organizing meetings, and ensuring seamless communication between employees and the Director.Roles and ResponsibilitiesManage and organize the Directors calendar using Google Calendar, including scheduling, rescheduling, and coordinating meetings.Provide high-level administrative support to the Director, including managing schedules, appointmentsPrepare and organize documents for meetings, presentations, and reports.Draft and edit communications, letters and presentations.Ensure timely follow-up on action items from meetingsMaintain a filing system for easy document retrieval.Prepare and review reports, presentations, and correspondence on behalf of the Director.Screen and prioritize emails, calls, and requests for meetings.Ensure timely and efficient communication between employees and the Director, acting as the primary point of contact.Prepare agendas, meeting minutes, and follow-up action items for internal and external meetings.Coordinate and facilitate meetings, conference calls, and virtual appointments.Track and prioritize emails, requests, and tasks for the Director to ensure deadlines are met.Monitor and manage facility management systems (FMS) related tasks, ensuring the Director is updated on important issues.

he Executive Assistant (EA) provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.Key Responsibilities:Administrative Support: Manage the executives calendar, including scheduling meetings, appointments, and travel arrangements.Communication: Draft, review, and send communications on behalf of the executive.Meeting Coordination: Organize and prepare for meetings, including gathering documents and attending to logistics.Document Management: Maintain comprehensive and accurate records, including handling confidential information.Project Management: Assist in the preparation of reports, presentations, and data analysis.Client Relations: Act as a point of contact between the executive and internal/external clients.Office Management: Oversee office operations and procedures to ensure organizational effectiveness and efficiency.Skills and Qualifications:Education: Bachelors degreeExperience: Minimum of 5-10 years of experience in an executive assistant role or similar position.Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Communication Skills: Excellent verbal and written communication skills.Organizational Skills: Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.Interpersonal Skills: Ability to interact with high-level executives and clients in a professional manner.Problem-Solving: Strong problem-solving skills and attention to detail.

Job Title: Executive AssistantJob Summary: The Executive Assistant provides high-level administrative support to the executive team, managing schedules, communication, and daily operations. Responsibilities include calendar management, organizing meetings, coordinating travel, handling confidential documents, and assisting with special projects.Key Responsibilities:- Manage executives calendar and appointments.- Screen and manage communications (emails, calls).- Coordinate meetings and prepare related materials.- Organize domestic and international travel.- Handle confidential documents and files.- Assist in project management and event planning.

1. Conserving the Director- s time from data conducting activities like reading, researching, and routing correspondences; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.2. Elaborating and updating the concerned information to the Director as per need.3. Maintains Director- s appointment schedule/ calendar by planning and scheduling meetings,conferences, teleconferences, and travel.4. Welcomes customers by greeting them, in person or on the telephone, and answering or directing inquiries, responsibly on behalf of the Director- s office.5. Prepares meaningful reports by collecting and analyzing information to assist the Director in Decision Making.6. Represents the Director by attending meetings in his absence.7. Must carry spark to maintains customer confidence in all interactions and protects operations by keeping confidential information secured.8. As a delegator, must complete projects by assigning relevant work to clerical staff and following up on results.9. Secures information by completing database backups.10. Filing and retrieving corporate records, documents, and reports. Provides historical reference as per requirement and ensure recording of meetings and key discussions.11. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expeditingorders for supplies; and verifying receipt of supplies.12. Maintains and continuously upgrade professional and technical knowledge by attending educational workshops,reviewing professional publications, establishing personal networks, and participatingin relevant professional societies- forums.13. Contributes to team effort and general administrative support by accomplishing related results as needed.14. Travel as on when needed.15. Gender: Male/ Female.

We are Looking for 1 Executive Assistant Post in Narsinghpur, Gurgaon,Managing Activity Calendar,Taking Care Prompt Response to Customer Emails with Deep Knowledge in Managing Activity Calendar,Taking Care Prompt Response to Customer Emails and Required Educational Qualification is : other Bachelor Degree . Must have Knowledge of Advance Excel Working On Google Sheets/drives Etc.

Designation- Executive Assistant.Qualification- Graduate (MBA will be preferred.)Experience- 5yrs+Salary- 35k-40kLocation- Sec 48 Gurugram.Roles &Responsibilities:- Assists the MD with daily administrative duties and completes a broad variety of administrative tasks that includes:- Managing an active calendar of appointments;- Completing expense reports;- Composing and preparing correspondence;- Arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.- Communicates with the general staff on the MDs behalf and coordinates for high-level meetings both internally and externally.- Coordinates meetings and strategic activities with the Senior Leadership Team, the Management Team (TMG)- Working as an HR for Recruiting Employees for different positions.- Act as the point of contact among executives, employees, clients and other external partners- Manage executives calendars and set up meetings.- Make travel and accommodation arrangements- Rack daily expenses and prepare weekly, monthly or quarterly reports- Take minutes during meetings.- Organize and maintain the office filing system.- Handling vendor management & coordinating with finance team for bills processing.- Coordinating all travel activities for all management and executive staff.

We are looking a person for Executive Assistant position for a Education Events company in Gurgaon.Position:- Executive AssistantQualification:- Any GraduationWork Experience:- 3+ year with excellent communication skills in English.Gender Required:- Female OnlyJob Location:- GurgaonSalary Range:- Upto 60k or no bar for a deserving candidate.Joining:- Immediate joinerInterview Process:- ImmediatelyResponsibilities:Manage diary, assessing priority of appointments and reallocation as necessary.Travel arrangements.Maintain office systems, including data management and filing.Maintain records of Directors contacts.Screen calls, enquiries and requests, and deal with them when appropriate.Following up with action on matters which fall within the Directors responsibility chasing responses, triggering follow-up action.Produce documents, briefing papers, reports and presentations.Manage arrangements for Trustees and Sub-Committee meetings, including production/distribution of agenda and papers.Meet and greet visitors at all levels of seniority.Supervise all Trust incoming/outgoing mail.If you are interested so please share your updated resume on below mentioned email id or you can call me also.RegardsVarun (HR)

We are seeking a highly organized and proactive individual to join our team as a Personal Assistant and Administration. The successful candidate will be responsible for providing administrative and personal support to the senior management team, ensuring efficient and smooth operation of daily tasks.Responsibilities:Manage and maintain the executives' calendars, scheduling appointments and meetingsOrganize and coordinate travel arrangements, including flights, accommodation, and transportationDraft and prepare correspondence, reports, and presentationsHandle confidential and sensitive information with discretionManage incoming and outgoing correspondence, including email and phone callsMaintain office files and records, including contracts, agreements, and other legal documentsProvide administrative support for HR functions, including recruitment, onboarding, and employee relationsPerform general office duties, such as ordering office supplies and managing inventorySupport the organization and coordination of events and conferencesHandle personal errands and tasks for the executives, as neededRequirements:Bachelor's degree in Business Administration, Secretarial Studies or a related fieldProven experience as a personal assistant, executive assistant, or administrative assistantExcellent organizational and time management skillsStrong communication and interpersonal skillsProficiency in Microsoft Office Suite and other office softwareDiscretion and confidentiality in handling sensitive informationAbility to work independently and prioritize tasks in a fast-paced environmentFlexibility to work outside of regular office hours, as neededIf you are a detail-oriented and proactive individual with excellent administrative skills, we encourage you to apply for this exciting opportunity. Please note that this position is open only to female candidates

We are looking female candidates for the position of EA, with one of established garment manufacturer at gurgaon udyog vihar phase 5Position- Executive Assistant Skills- Calendar and Time management, minutes, presentation and documentationcoordination with executives and departmental mangers and employee Experience- minimum 3 years is above skills Salary- 20-30kGender- Female Please share your cv with below detailscurrent ctcexpected ctcnotice period

Conserves executives time by reading, researching, and routing correspondence;drafting letters and documents; collecting and analyzing information; and initiatingtelecommunications. Maintains executives appointment schedule by planning and scheduling meetings,conferences, teleconferences, and travel. Welcomes customers by greeting them, in person or on the telephone, and answeringor directing inquiries. Prepares reports by collecting and analyzing information. Represents the executive by attending meetings in the executives absence andspeaking for the executive. Maintains customer confidence and protects operations by keeping informationconfidential. Completes projects by assigning work to clerical staff and following up on results. Secures information by completing database backups. Provides historical reference by developing and utilizing filing and retrieval systemsand recording meeting discussions. Maintains office supplies inventory by checking stock to determine inventory level;anticipating needed supplies; evaluating new office products; placing and expeditingorders for supplies; and verifying receipt of supplies. Maintains professional and technical knowledge by attending educational workshops,reviewing professional publications, establishing personal networks, and participatingin professional societies. Contributes to team effort by accomplishing related results as needed.

Job Description:-Coordinate sales activities and maintain client relationshipsProvide executive support to senior managementManage schedules, meetings, and communications effectivelyAssist in preparing reports and presentationsHandle office administration and maintain smooth operationsQualifications:Prior experience in sales coordination or executive assistanceExcellent communication and organizational skillsProficiency in MS Office (Excel, Word, PowerPoint)Ability to multitask and work under pressure

Post: Executive Assistant Location: GurugramReports to: MD (Admin Head)Age: Approx. - 24-30 years Salary :- 40KExp :- 2+ YearsGender :- Female Qualification: Graduate with decent academic track record. A candidate with a Graduate background could be given preference.Responsibilities (subject to modifications from time to time).1. Receiving making phone calls;2. General up keep of the of nce, repairs and maintenance here are office boys to carry out the tasks, she will only manage the stuff (electrical and electronic office equipments, paint on walls, dealing of glass, carpets,filing of papers, documents, pantry items, etc.);3 Coordinating with vendors for services like booking of air rail tickets/ hotel booking /couriers etc.4. Taking quotations, placing orders for administrative staff Taking care of official act as requested by MD Directors Administrator,5. Computer Proficiency: Good in MS Excel, MS Word, email applications (as most of the work gets done over mails)6. good verbal and written communicationWorking Week: 5 days (Saturday and Sundays are off)Leaves 22 Working days as per Company's policyOffice timings: 9:00 AM to 5:30 PM (required to sit late few occasions, say1-5 days in a month on an average)Sheetal Tanwar

Post: Executive AssistantLocation: GurugramReports to: MD (Admin Head)Experience: 2+ yearsGender: FemaleAge: Approx. - 24-30 years (not are striation though, deserving candidates in other age brackets will also be considered)Qualification: Graduate with decent academic track record. A candidate with a Graduate background could be given preference.Personality traits:Presentable, pleasant, energetic, good verbal and written communication, so spoken, ability to mix with people, of cussed on work, ability meet deadlines, and flexible approach one we responsibilities assignedComputer Proficiency: Good in MS Excel, MS Word, email applications (as most of the work gets done over mails)References: Two references (relatives will not do, at least one has to be Supervisor from previous jobs)Responsibilities (subject to modifications from time to time).1. Receiving making phone calls;2. General up keep of the of nce, repairs and maintenance here are office boys to carry out the tasks, she will only manage the stuff (electrical and electronic office equipment's, paint on walls, dealing of glass, carpets, filing of papers, documents, pantry items, etc.);3 Coordinating with vendors for services like booking of air rail tickets/ hotel booking /couriers etc.4. Taking quotations, placing orders for administrative staffTaking care of official act as requested by MD Directors Administrator,Working Week: 5 days (Saturday and Sundays are off)Leaves 22 Working days as per Company's policyOffice timings: 9:00 AM to 5:30 PM (required to sit late few occasions, say 1-5 days in a month on an average)