Executive Assistant- CEO (5-10 Years) (female Candidates Preferred)

Orbit

role overview

the executive assistant (ea) to the ceo will serve as the strategic right hand to the chief executive officer, ensuring seamless management of the ceo’s priorities, decision-making processes, and cross-functional execution. this role goes beyond traditional administrative assistance and requires business acumen, analytical strength, and leadership presence.

the ea will act as a bridge between the ceo’s office and the wider organization, ensuring alignment on strategic initiatives, driving accountability, and maintaining continuity in operations. this position demands discretion, speed, and strategic thinking to support the ceo in steering orbit’s growth and execution agenda.

key responsibilities

1. ceo office management

manage and optimize the ceo’s calendar, meetings, and travel.

anticipate requirements, prioritise tasks, and proactively streamline workflows.

serve as the first point of contact for stakeholders, clients, and senior leadership.

2. strategic support & business alignment

conduct research, data analysis, and business briefs to support ceo decisions.

track and monitor strategic projects and initiatives, ensuring alignment with ceo’s vision.

assist in business performance reviews, preparing executive reports, presentations, and dashboards.

3. cross-functional coordination

collaborate with department heads (projects, procurement, finance, hr, etc.) to ensure execution of ceo directives.

monitor critical deliverables, ensuring sop adherence and timely closures.

act as office-in-charge in ceo’s absence, ensuring operational continuity and decision-making support.

4. meetings & communication

organize and manage leadership reviews, client presentations, and board sessions.

draft agendas, prepare minutes, highlight action items, and track follow-ups.

prepare mis reports, management dashboards, and business performance updates.

5. confidential & high-impact projects

handle sensitive information with utmost discretion and integrity.

lead or support the ceo’s special projects and strategic initiatives.

represent the ceo in select internal and external meetings when delegated.

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key deliverables (kpis)

seamless management of ceo’s office, priorities, and time.

timely tracking and closure of strategic projects and initiatives.

high-quality, accurate reports, dashboards, and board-level documentation.

effective cross-functional coordination to ensure ceo’s directives are executed.

smooth decision-making support and continuity in the ceo’s absence.

why join orbit?

opportunity to work closely with top leadership on strategic business priorities.

exposure to multi-disciplinary project management and corporate operations.

a pivotal role in driving growth, execution excellence, and organizational alignment.

clear pathway to advance into senior business operations or chief of staff roles.​

requirements

qualifications & experience

bachelor’s degree required; mba or equivalent post-graduate qualification preferred.

6–10 years of experience as an executive assistant, chief of staff, or business operations specialist.

prior exposure to project-driven industries (construction, interiors, infrastructure, real estate) is highly desirable.

proven ability to multitask, prioritise, and manage high-pressure situations.

strong organizational, analytical, and presentation skills.

excellent communication and stakeholder management abilities.

high level of professionalism, discretion, and confidentiality

benefits

best in industry salary

health & accidental insurance

provident fund

healthy working environment ​

• Experience

  5 - 10 Years

• No. of Openings

  1

• Education

  B.A, B.C.A, B.B.A, B.Com, M.C.A, M.B.A/PGDM [Operations]

• Role

  Executive Assistant

• Industry Type

  Architecture / Interior Designing

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office