Administrative Assistant Graduate Experience Jobs in Gurgaon

administrative assistant office work

Responsible for assistance in day-to-day operations of the Centre/s. Reports to the Centre Manager. Assist in maintenance of all the documents/records as per the SOP/MoU/Annexure and data compilation and reporting to MSWS management & Donors as per the requirement. Greeting clients and visitors as needed. Performing general office clerk duties and errands. Maintaining office equipment as needed. Assisting in updating MIS on a regular basis. Responsible for upkeep of Assets, centre Kit and Centre Look. Participate in the review meetings with Donors. Support in Mobilization and placements of students. (Field/Calling/Documentation). Perform any other tasks provided by Centre Manager/Senior officials.

need dynamic and professional personality

Administrative Support: Provide administrative assistance such as filing, dataentry, photocopying, and scanning documents as needed.Customer Service: Assist customers with inquiries, provide information aboutservices or products, and address any concerns promptly and effectively.Should have good communication and presentation skills.

he Executive Assistant (EA) provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.Key Responsibilities:Administrative Support: Manage the executives calendar, including scheduling meetings, appointments, and travel arrangements.Communication: Draft, review, and send communications on behalf of the executive.Meeting Coordination: Organize and prepare for meetings, including gathering documents and attending to logistics.Document Management: Maintain comprehensive and accurate records, including handling confidential information.Project Management: Assist in the preparation of reports, presentations, and data analysis.Client Relations: Act as a point of contact between the executive and internal/external clients.Office Management: Oversee office operations and procedures to ensure organizational effectiveness and efficiency.Skills and Qualifications:Education: Bachelors degreeExperience: Minimum of 5-10 years of experience in an executive assistant role or similar position.Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Communication Skills: Excellent verbal and written communication skills.Organizational Skills: Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.Interpersonal Skills: Ability to interact with high-level executives and clients in a professional manner.Problem-Solving: Strong problem-solving skills and attention to detail.

1. Calendar Management: Coordinate and manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.2. Communication: Serve as the primary point of contact for internal and external communications, including screening calls, responding to emails, and drafting correspondence on behalf of executives3. Administrative Support: Provide general administrative support, such as maintaining filing systems.4. Meeting Coordination: Prepare agendas, documents, and presentations for meetings,

should be able to do calculation and multitasking work for office

Key Responsibilities:Office Management:Maintain a well-organized and efficient office environment.Manage office supplies and inventory, placing orders as needed.Oversee office equipment and arrange for repairs or maintenance.Ensure a clean and welcoming workspace for staff and visitors.Calendar Management:Maintain and coordinate schedules for department members.Schedule appointments, meetings, and conference calls as required.Remind team members of upcoming deadlines and commitments.Documentation and Correspondence:Prepare and format documents, reports, and presentations as needed.Draft, proofread, and edit correspondence and communications.Maintain accurate and organized records, both physical and digital.Communication and Coordination:Act as a point of contact between the department and internal/external stakeholders.Relay messages, requests, and information in a timely and efficient manner.Assist in coordinating meetings, conferences, and events.Data Entry and Analysis:Accurately input and manage data, ensuring data integrity and security.Assist in the collection and analysis of data as required.Travel Arrangements:Arrange travel itineraries, accommodations, and transportation for department members.Process travel expenses and reconcile receipts.Administrative Support:Provide administrative assistance to department members as needed.Perform other duties and responsibilities as assigned by supervisor.Qualifications:High school diploma or equivalent; associate's degree or higher preferred.Proven experience as an administrative assistant or in a related role.Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).Excellent organizational and time-management skills.Strong communication and interpersonal abilities.Attention to detail and accuracy in work.Ability to handle confidential information with discretion.Self-motivated with the ability to work independently and as part of a team.

Sales Enquiry Handling, Good Communication Skills with Computer Knowledge.

Job Openings for 2 Administrative Assistant Jobs with minimum 2 Years Experience in TF-03A, 03B, 03C THE PLAZA MALL M.G.ROAD GURGAON HR 122002 IN, Hindi, English, having Educational qualification of : B.C.A, B.Com, B.Tech/B.E, MBBS, BVSC, Post Graduate Diploma, M.B.A/PGDM, Other Doctorate Degree with Good knowledge in Hindi, English etc.

Job Openings for 1 Administrative Assistant Job with minimum 1 Year Experience in IMT Manesar having Educational qualification of : Other Bachelor Degree with Good knowledge in Excellent Microsoft excel,Good communication skills,Management Skills etc.

Role- Administrative Assistant Location- GurgaonIndustry- Architect Firm Skills- MS office, PPT, Shorthand typing, coordination with clients and vendor Share CV with below details Current CTCExpected CTCNotice period ThanksShweta

Prepare, proof and edit documents, correspondence, spreadsheets and reports as directed ensuring accuracy & meeting deadlines.Understand the companys rules and protocols for various tasks and processes, document them.Responsible for communication between several parties.Schedule meetings and travel arrangements for senior members of the companyServe as office manager to include responsibility for office supplies, secure maintenance of office equipment. Establish and maintain a filing system, sort and direct mail, and maintain an accurate calendar.Providing high quality customer service using professionalism, confidentiality, and good judgement is required. Prepare, coordinate and organize meetings as required to include room reservations, notification to members and distribution of meeting materials and minutes. Assist in insurance and risk management assignments including monitoring, reviewing and collecting Certificate of Insurance.Great attention to detail, strong organizational skills and the ability to maintain confidentiality.Strong interpersonal skills with an ability to maintain a high level of customer service when required.Be able to work creatively, independently and collaboratively as a team member and be able to multi-task and prioritize projectsGive assistance to senior HR staff for staff related work like maintaining records of the new joinees and helping in ensuring the joining process for the new employee.Proper communication maintenance with all third party. This includes assisting them with any their work with the required assistance.Understanding important office orders and processes/protocols and making sure that they followed the projects.Basic banking communication when required and fulfilling any urgent paper work. Handling branches and agencies/associates working, opening and closing according to the protocols decided.

Conserves executives time by reading, researching, and routing correspondence;drafting letters and documents; collecting and analyzing information; and initiatingtelecommunications. Maintains executives appointment schedule by planning and scheduling meetings,conferences, teleconferences, and travel. Welcomes customers by greeting them, in person or on the telephone, and answeringor directing inquiries. Prepares reports by collecting and analyzing information. Represents the executive by attending meetings in the executives absence andspeaking for the executive. Maintains customer confidence and protects operations by keeping informationconfidential. Completes projects by assigning work to clerical staff and following up on results. Secures information by completing database backups. Provides historical reference by developing and utilizing filing and retrieval systemsand recording meeting discussions. Maintains office supplies inventory by checking stock to determine inventory level;anticipating needed supplies; evaluating new office products; placing and expeditingorders for supplies; and verifying receipt of supplies. Maintains professional and technical knowledge by attending educational workshops,reviewing professional publications, establishing personal networks, and participatingin professional societies. Contributes to team effort by accomplishing related results as needed.

Job Description:-Facility management which includes monitoring office cleanliness, maintain office equipments, ensure smooth functioning of office assets.Reservation Management i.e hotel and travel booking.Front Desk Management: Greet visitors, answer phone calls, and handleinquiries in a professional and friendly manner.Appointment Scheduling: Manage the reception calendar, scheduleappointments, and coordinate with staff to ensure smooth operations.

Post: Executive AssistantLocation: GurugramReports to: MD (Admin Head)Experience: 2+ yearsGender: FemaleAge: Approx. - 24-30 years (not are striation though, deserving candidates in other age brackets will also be considered)Qualification: Graduate with decent academic track record. A candidate with a Graduate background could be given preference.Personality traits:Presentable, pleasant, energetic, good verbal and written communication, so spoken, ability to mix with people, of cussed on work, ability meet deadlines, and flexible approach one we responsibilities assignedComputer Proficiency: Good in MS Excel, MS Word, email applications (as most of the work gets done over mails)References: Two references (relatives will not do, at least one has to be Supervisor from previous jobs)Responsibilities (subject to modifications from time to time).1. Receiving making phone calls;2. General up keep of the of nce, repairs and maintenance here are office boys to carry out the tasks, she will only manage the stuff (electrical and electronic office equipment's, paint on walls, dealing of glass, carpets, filing of papers, documents, pantry items, etc.);3 Coordinating with vendors for services like booking of air rail tickets/ hotel booking /couriers etc.4. Taking quotations, placing orders for administrative staffTaking care of official act as requested by MD Directors Administrator,Working Week: 5 days (Saturday and Sundays are off)Leaves 22 Working days as per Company's policyOffice timings: 9:00 AM to 5:30 PM (required to sit late few occasions, say 1-5 days in a month on an average)

Executive Assistant (Female)- MNC Company In Spaze IT Park Gurgaon Job descriptionEmail writing KnowledgeHandling incoming calls & other communicationsRecording information as neededGreeting clients and visitors as neededFixing up meetings & maintaining CalendarUpdating paperwork, maintaining documents, and word processing.Performing office duties that include ordering supplies and managing a records database.Opening, sorting, and distributing, emails

should be able to do calculation, all multitasking work for office