Admin Assistant

St. Xaviers High School

Key Responsibilities:

Office Management:

Maintain a well-organized and efficient office environment.

Manage office supplies and inventory, placing orders as needed.

Oversee office equipment and arrange for repairs or maintenance.

Ensure a clean and welcoming workspace for staff and visitors.

Calendar Management:

Maintain and coordinate schedules for department members.

Schedule appointments, meetings, and conference calls as required.

Remind team members of upcoming deadlines and commitments.

Documentation and Correspondence:

Prepare and format documents, reports, and presentations as needed.

Draft, proofread, and edit correspondence and communications.

Maintain accurate and organized records, both physical and digital.

Communication and Coordination:

Act as a point of contact between the department and internal/external stakeholders.

Relay messages, requests, and information in a timely and efficient manner.

Assist in coordinating meetings, conferences, and events.

Data Entry and Analysis:

Accurately input and manage data, ensuring data integrity and security.

Assist in the collection and analysis of data as required.

Travel Arrangements:

Arrange travel itineraries, accommodations, and transportation for department members.

Process travel expenses and reconcile receipts.

Administrative Support:

Provide administrative assistance to department members as needed.

Perform other duties and responsibilities as assigned by supervisor.

Qualifications:

High school diploma or equivalent; associate's degree or higher preferred.

Proven experience as an administrative assistant or in a related role.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent organizational and time-management skills.

Strong communication and interpersonal abilities.

Attention to detail and accuracy in work.

Ability to handle confidential information with discretion.

Self-motivated with the ability to work independently and as part of a team.

Experience : 2 - 5 Years

No. of Openings : 1

Education : B.Com

Role : Admin Assistant

Industry Type : Education / Teaching / Training / Colleges /Institutes / Universities

Gender : [ Male / Female ]

Job Country : India