Office Manager Graduate Jobs in Ahmedabad

As an Executive Assistant, your role is vital in supporting senior management and ensuring smooth daily operations. You will work from our office located on Ashram Road.**Key Responsibilities:**- **Calendar Management:** Organize and maintain executives schedules to ensure they stay on track with appointments and meetings.- **Communication Handling:** Act as a point of contact; manage emails and calls professionally, ensuring timely responses and follow-ups.- **Meeting Coordination:** Schedule meetings, prepare agendas, and take minutes to keep all stakeholders informed and organized.- **Document Preparation:** Create and edit reports, presentations, and other documents, ensuring they are clear and meet company standards.- **Travel Arrangements:** Plan and organize travel logistics, including booking flights and accommodations, to ensure seamless travel experiences for executives.- **Confidentiality Management:** Safeguard sensitive information and exercise discretion in all interactions, maintaining the trust of the executives you support.**Required Skills and Expectations:**Candidates should have 1 to 2 years of experience in a similar role. Strong organizational and multitasking skills are essential, as you will need to handle various tasks simultaneously. Proficiency in office software (e.g., MS Office Suite) is required for document preparation and presentation. Excellent verbal and written communication skills are necessary to effectively interact with internal and external stakeholders. Being proactive, detail-oriented, and maintaining a professional demeanor at all times is expected. A positive attitude toward problem-solving will contribute significantly to your success in this role.

We are seeking a dedicated Back Office Assistant to support our operations in Zundal, Ahmedabad. This role is suitable for recent graduates and individuals with up to 2 years of experience who are organized and eager to learn.Key Responsibilities:- **Document Management**: Organize and maintain files, ensuring that all records are up-to-date and easily accessible. You will help manage important documents and assist in the filing process.- **Data Entry**: Input and update information in various systems accurately and efficiently. Attention to detail is crucial as you will work with various data types.- **Customer Support**: Assist in responding to inquiries from clients and support team members as needed. Your role will involve helping maintain good communication and support within the team.- **Inventory Tracking**: Monitor and report stock levels for office supplies. This responsibility involves keeping track of inventory to ensure resources are always available.Required Skills and Expectations:Candidates should have strong organizational skills and be detail-oriented to manage records effectively. Effective communication skills, both written and verbal, are essential for interacting with team members and clients. A basic understanding of computer software and data entry processes is important, as you will frequently use these tools. We value a proactive attitude and a willingness to learn, as you will have opportunities to grow in this role.

We are looking for a detail-oriented and proactive Project Coordinator to support project planning, execution, and monitoring. The ideal candidate will assist in coordinating tasks, managing timelines, and ensuring smooth communication between stakeholders to deliver projects on time and within scope.

We are looking for a motivated Summer Intern to join our team in Nikol. This position is ideal for fresh graduates looking to gain experience in a dynamic work environment. The intern will have the chance to learn about various aspects of our business while working closely with experienced professionals. **Key Responsibilities:**- **Support daily operations:** Assist in various tasks to help the team run smoothly and efficiently.- **Conduct research:** Gather information on industry trends and competitors to help inform decision-making.- **Assist with projects:** Participate in ongoing projects by providing input, performing tasks, and ensuring deadlines are met.- **Prepare reports:** Help create reports that summarize findings or project progress, ensuring clear communication within the team.- **Participate in meetings:** Attend team meetings to learn about project updates and contribute ideas.**Required Skills and Expectations:**Candidates should be recent graduates or final-year students in fields such as B.A, B.C.A, B.B.A, B.Sc, or B.E. A willingness to learn and adapt is essential. Strong communication skills are important to effectively collaborate with team members. Basic computer skills, including familiarity with Microsoft Office applications, are expected. A positive attitude and the ability to work on multiple tasks at once will help you succeed in this internship. This role is located in the office, so a commitment to attending work on-site is necessary.

We are looking for a friendly and organized Front Office Receptionist to join our team in Kathwada, Ahmedabad. The ideal candidate will have 2 to 4 years of experience and a graduate degree. This full-time role requires a female applicant who will be working from our office.Key Responsibilities:- **Welcoming Visitors:** Greet and assist visitors warmly, ensuring a positive first impression of the company.- **Managing Phone Calls:** Answer and direct incoming calls efficiently, providing accurate information to callers.- **Scheduling Appointments:** Coordinate and schedule meetings, ensuring that all relevant parties are informed in advance.- **Maintaining Reception Area:** Keep the reception area tidy and organized, enhancing the professional appearance of the office.- **Handling Correspondence:** Manage incoming and outgoing mail and packages, maintaining a system for tracking these items.Required Skills and Expectations:The successful candidate should have strong communication skills to interact effectively with clients and colleagues. Attention to detail is essential for managing paperwork and maintaining records accurately. The ability to multitask and prioritize tasks in a fast-paced environment is crucial. Proficiency in basic computer applications, such as MS Office, is expected. A professional demeanor and a positive attitude are key to providing excellent customer service and creating a welcoming atmosphere for all visitors.

Key ResponsibilitiesA sales coordinator plays a pivotal role in ensuring the smooth operation of a sales department. Their main duties include:Supporting Sales Teams: Assisting sales representatives by providing up-to-date sales materials, scheduling appointments, and helping manage client relationships to improve productivity and efficiency. 3Order Management: Handling customer orders via phone, email, or mail, verifying accuracy of prices, discounts, and product numbers, and ensuring timely delivery. 2Administrative Duties: Maintaining organized filing systems, preparing sales reports, tracking sales data, and providing financial information to relevant departments. 3Customer Service: Responding to customer inquiries, resolving complaints, arranging delivery dates, and providing after-sales support to ensure satisfaction. 3Coordination Across Departments: Collaborating with marketing, production, finance, and technical teams to ensure seamless operations and brand consistency. 3Staff Support and Training: Assisting in hiring, training, and motivating sales staff, monitoring performance, and helping them meet quotas and goals. 2Event and Marketing Support: Scheduling marketing events, preparing promotional materials, and contributing to sales strategies to enhance customer engagement.

Accurate and up-to-date financial records in Tally for the financial. Timely filing of TDS and other tax-related documents. Organized filing system for all financial documents and vouchers. Finalized accounts. Regular financial reports as per organizational and donor requirements. Office administration

- **Managing scheduling and appointments:** Organizing and maintaining a calendar of appointments, meetings, and events for the employer.- **Handling correspondence:** Responding to emails and phone calls on behalf of the employer, drafting and editing documents as needed.- **Assisting with administrative tasks:** Completing expense reports, managing files and records, and performing other basic office duties.- **Coordinating travel arrangements:** Making travel arrangements such as booking flights, accommodations, and transportation for business trips.- **Supporting with presentations:** Assisting in the creation of presentations for meetings and conferences.- **Maintaining databases:** Updating and maintaining databases with contact information, client details, and other relevant information.Skills and Expectations:- Good communication skills to effectively interact with the employer, clients, and other team members.- Strong time management skills to prioritize tasks and meet deadlines.- Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.- Excellent organizational skills to keep track of multiple tasks and responsibilities.- Basic understanding of CRM systems to manage customer relationships effectively.- Ability to work independently and as part of a team, demonstrating strong coordination skills.- Basic computer skills to perform tasks such as data entry and internet research effectively.

Manage incoming calls, emails, and follow-up communication.Handle daily administrative and office support tasks.Maintain and organize office files, records, and documents.Assist in preparing reports, presentations, and basic data entry.Schedule meetings, appointments, and maintain calendars.

Key Responsibilities:- Project Planning: Develop comprehensive project plans, including scope, budget, schedule,and resource allocation, ensuring alignment with client objectives and organizational goals.- Stakeholder Coordination: Act as the primary point of contact between clients, architects,engineers, and contractors, facilitating clear communication and collaboration among all parties.- Budget Management: Monitor project budgets, track expenditures, and ensure financialperformance aligns with project objectives. Identify and mitigate any financial risks.- Schedule Management: Establish and maintain project timelines, ensuring milestones are met.Adjust schedules as necessary and communicate any changes to stakeholders.- Quality Assurance: Ensure that all project deliverables meet the required quality standards andcomply with relevant regulations, codes, and industry best practices.- Risk Management: Identify potential project risks and develop mitigation strategies. Proactivelyaddress issues that may impact project success.- Reporting and Documentation: Prepare regular project reports, including progress updates,financial statements, and compliance documentation. Ensure all project records are maintainedaccurately.- Client Management: Build and maintain strong relationships with clients, understanding theirneeds and expectations to enhance customer satisfaction and project outcomes.- Team Leadership: Lead project teams, providing guidance, motivation, and support to ensurehigh performance and a positive working environment.- Change Management: Manage changes in project scope, schedule, and costs, ensuring thatall adjustments are documented and approved by relevant stakeholders.

We have vacant of 10 Back Office Assistant Jobs in Ahmedabad, for Freshers Educational Qualification : B.C.A, B.B.A, B.Com Skill Microsoft Excel, Computer Skills, General Office Management, Communication System, Followups, Communication Skills, English Language, Customer Relationship etc.

Responsible for End to End RecruitmentMaking calls & connect with Candidates.Source candidates from different job portal, social media , refer. & other sourcesSchedule them for interview & co-ordinate with TLco-ordinate rgd. documentation.

Job Purpose:We are seeking a detail-oriented and proactive Assistant Purchase Engineer to support procurement activities to manufacture industrial boilers, thermal systems, air blowers, and vacuum equipment. The role involves sourcing, negotiating, and managing vendors for mechanical, electrical, casting and fabricated components used in the manufacturing and servicing of heat and vacuum systems. You will work closely with Engineering, Production, and Stores teams to ensure timely material availability and cost-effective procurement.Responsibilities:1. Vendor Development & Management:Source and qualify suppliers for heat exchangers, burners, blowers, and related components like Steel, castings, valves, motors, flanges, gaskets, insulation, etc.Maintain and regularly update the Approved Vendor List (AVL).Build strong supplier relationships to improve pricing, lead times, and reliability.2. Purchase Execution:Review material requisitions and technical specifications from the Engineering/Production departments.Request and evaluate vendor quotations; compare technical compliance and commercial terms.Raise purchase orders (POs) in ERP and follow through on order acknowledgment, production, and delivery timelines.Ensure timely delivery of materials to support uninterrupted manufacturing schedules.3. Cost Optimization: Negotiate price reductions and annual rate contracts for frequently used components.Track market trends and steel/fabrication rates relevant to heat system equipment.Propose cost-saving alternatives through vendor consolidation or alternate sourcing.4. Quality & Compliance:Liaise with the Quality Control team for vendor evaluation, inspections, and resolution of non-conformances.Ensure compliance with ISO, IBR (Indian Boiler Regulation), ASME, or other relevant industry standards.Maintain all procurement documentation as per audit requirements.Requisite Skills: Basic understanding of fabrication drawings, piping specs, and mechanical BOMs1-3 years of experience in purchase of various raw materials like Plates, Angles,Channels, Castings and various brought out materials like Motors, Gearbox. Also, shall have experience of job work / sub contracting for machining, and other activities.Desired Skills: Proficient in MS Office (Excel, Word) and ERPExcellent communication in English and Hindi/Local languageStrong negotiation, documentation, and follow-up skillsVendor development experienceEducation: Diploma / BE / B. Tech in Mechanical / Production EngineeringRelevant Experience: 2-6 years of experience in sales or application engineering for vacuum pumps, blowers, or related pneumatic systems.Proven track record in technical sales and customer acquisition.Will travel? YesWork time 09:00 am to 06:00 pm Preferred Domain: Specific form Industrial Manufacturing

We have require office assistant for our day routine supporting work

have to maintain stocks and basic computer work

Accurate and timely data entry into company databases.Organizing and maintaining physical and digital records.Coordinating with various departments for efficient workflow.Assisting in the preparation of reports and documents.Ensuring compliance with company policies and data protection regulations.

Role Purpose- To strategize, lead, and execute marketing and business development initiatives that drive parts sales growth, customer retention, and brand visibility. The role is responsible for planning and implementing marketing campaigns, analyzing market trends, enhancing customer satisfaction, and aligning operations with overall dealership goals.Key Responsibilities Marketing Strategy & Planning Develop and implement a comprehensive marketing plan for parts business aligned with sales goals. Design and manage promotional campaigns for seasonal sales, new product introductions, and loyalty programs. Identify market trends, customer needs, and competitive movements to recommend strategic changes. Sales Enablement Support parts sales teams with targeted campaigns, product training, and customer-specific promotions. Track sales leads generated through marketing efforts and ensure effective handover to sales. Collaborate with product support and service teams to design bundled service & parts programs. Customer Engagement & Retention Design and deploy customer satisfaction initiatives, surveys, and feedback loops. Drive customer loyalty programs and monitor retention rates across regions. Ensure customer service benchmarks are met through marketing-driven engagement tools. Performance Reporting & Analysis Measure the effectiveness of marketing activities against KPIs (sales uplift, ROI, retention, etc.). Present monthly performance dashboards to management and propose optimizations. Maintain CRM and parts sales databases to ensure updated and accurate customer intelligence. Team Collaboration & Development Coordinate with branch managers, parts team, and service managers to align marketing efforts. Train parts team in marketing-driven customer approaches and product positioning. Plan regional customer events, parts expos, and digital outreach initiatives.