Admin Manager Graduate Experience Jobs in Mumbai

We are looking for a dedicated Executive Assistant to provide high-level administrative support. The ideal candidate should be a female professional with 1 to 2 years of experience, possessing a relevant educational background.**Key Responsibilities:**- **Calendar Management:** Organize and maintain the executive's schedule, ensuring efficient time management by scheduling meetings, appointments, and travel arrangements.- **Communication Liaison:** Act as the first point of contact for internal and external communications, handling phone calls, emails, and correspondence with professionalism and confidentiality.- **Document Preparation:** Prepare and edit documents and presentations, ensuring accuracy and clarity, which may include reports, memos, and meeting agendas.- **Meeting Coordination:** Arrange and coordinate meetings, including logistics, materials, and follow-up actions, while ensuring all participants are well-informed.- **Project Assistance:** Support various projects by providing research, tracking progress, and managing timelines, helping ensure that projects meet organizational goals.- **Office Management:** Maintain office supplies and equipment, assisting in the daily operational needs to keep the office running smoothly.**Required Skills and Expectations:**The ideal candidate will possess strong organizational and time management skills, allowing them to prioritize tasks efficiently. They should have excellent communication skills, both verbal and written, to interact effectively with stakeholders. Proficiency in office software (e.g., MS Office Suite) is essential. A proactive approach to problem-solving and the ability to work independently as well as part of a team is expected. Additionally, candidates should be adaptable and able to handle a dynamic work environment with a positive attitude.

We are looking for an Accounts Administrator in Mumbai with 1 to 5 years of experience. The candidate should hold a Bachelors degree in Commerce (B.Com) and will be responsible for managing various accounting tasks to ensure smooth operations within the finance department.**Key Responsibilities:**- **Maintaining Financial Records:** Ensure that all financial transactions are accurately recorded in the accounting software, keeping the books up to date.- **Processing Invoices and Payments:** Handle the invoicing process and ensure timely payment of bills, which is critical for maintaining vendor relationships.- **Bank Reconciliation:** Regularly reconcile bank statements to ensure that all entries are accurate and to identify any discrepancies.- **Preparing Financial Reports:** Assist in generating monthly and annual financial reports to provide insights into the companys financial health.- **Assisting Auditors:** Provide necessary documentation and support during audits, helping to ensure compliance with policies and regulations.- **Handling Queries:** Respond to internal and external queries related to accounts, providing accurate and timely information.**Required Skills and Expectations:**The ideal candidate should have strong attention to detail and be well-versed in accounting software, such as Tally or QuickBooks. Good organizational skills and the ability to work under deadlines are vital. The candidate should possess effective communication skills to collaborate with team members and stakeholders. Proficiency in Microsoft Excel for data analysis and reporting is expected. A proactive attitude and the ability to handle multiple tasks will be essential in this fast-paced work environment.

Overview:We are seeking a proactive and detail-oriented Admin Officer to oversee daily office operations, manage administrative systems, and ensure smooth functioning across departments. The ideal candidate will be responsible for implementing efficient administrative processes, managing facilities and resources, coordinating with vendors, and supporting management in maintaining a productive work environment. This role requires excellent organizational, communication, and leadership skills to ensure all administrative functions run seamlessly and align with company policies and goals.Job Responsibilities:Plan, coordinate, and streamline administrative procedures and systems.Manage schedules, deadlines, and administrative records including stationery, office supplies, invoices, courier services, and online purchases.Monitor and maintain inventory of office supplies; manage procurement within budgetary limits.Track costs and expenses to support budget preparation.Oversee facility management, maintenance, housekeeping, and security operations.Coordinate and supervise repair, maintenance, and infrastructure-related work at various sites.Obtain quotations and manage vendor coordination for admin-related purchases.Organize and supervise office activities such as recycling, renovations, and events.Ensure adherence to company policies, statutory compliances, and administrative regulations.Maintain asset records, manage AMCs, and ensure all office equipment are in working condition.Facilitate meetings (online/offline) and follow up on related action items.Monitor insurance, licenses, and agreement renewals.Maintain office cleanliness and a positive work environment.Build and sustain strong relationships with internal teams and external vendors.Prepare executive-level presentations and correspondence.Develop and implement administrative strategies aligned with organizational goals.Recruit, train, and supervise administrative personnel and assess staff performance to ensure efficiency.Job Requirements:Proven experience as an Administration Officer or in a similar role.In-depth understanding of office procedures, legal policies, and compliance norms.Proficiency in MS Office, Google Docs, and Google Sheets.Strong analytical, problem-solving, and multitasking abilities.Excellent organizational and leadership skills.Ability to work effectively both independently and in a team.Bachelors degree (BA/BCom) in Business Administration or related field.Location: Nariman Point, Mumbai

Looking for a Admin Manager to Handle Director's calendar, arrange travelling. Manage house keeping staff. Maintain MIS. AMC handling.

Manage office supplies and place orders when necessary Organize and schedule meetings and appointments Maintain contact lists and databases Prepare reports and presentations Handle administrative requests and queries from senior managers Maintain a filing system (electronic and physical) Assist in the preparation of regularly scheduled reports Book travel arrangements for staff Develop and update administrative systems to make them more efficient Manage office budgets and report on expenses Ensure adherence to company policies and procedures

THE SAHIL HOTELJob Title: Front Office AssociateJob Summary: Represents the hotel to the guest throughout all stages of the guests stay by workingwith all hotel personnel to ensure every guest experiences superior customer care. Responsibilitiesinclude registering guests, assigning rooms, accommodating special requests, and ensuring the guestshave a pleasant stay and smooth checkout.Job Duties:Maintains an inventory of vacancies, reservations and room assignments.Possesses a working knowledge of the reservations department. Takes same day reservationsand future reservations when necessary. Knows cancellation procedures.Knows room locations, types of rooms available, and room rates.Registers arriving guests and assigns rooms.Coordinates room status updates with the housekeeping department by notifying housekeepingof all check-outs, late check-outs, early check-ins, special requests, and part-day rooms.Coordinates guest room maintenance work with the engineering and maintenance division.Uses persuasive selling techniques to sell rooms and to promote other services of the hotel.Knows daily activities and meetings taking place in the hotel.Reports any unusual occurrences or requests to the manager or assistant manager.Manages and resolves all guest complaints in a professional and courteous manner.Processes guest check-outs and handles monetary transactions.Maintains customers privacy.Maintains a high level of professional appearance and demeanor.Performs other duties as assigned.Qualifications:High school diploma or equivalent.Previous hotel-related experience preferred.Ability to communicate with public, hotel staff, and management in a professional manner.Knowledge of surrounding areas and local events.Ability to understand and adhere to proper credit, check cashing, and cash handling policies andprocedures. Able to properly secure guest information.Ability to learn safety, emergency, and accident prevention policies and procedures.Skilled in the use of front office equipment.Knowledge of proper telephone etiquette.Ability to work a flexible schedule, including weekends and holidays.

1. Responsible for the complete functioning of day-to-day activities. (Internal Coordination with the all the restaurant branches)2. Monitor restaurants Stationary, Pantry, housekeeping supplies and IT purchases.3. Monitor monthly budget and cost for restaurant infrastructure AMC, restaurant equipment, housekeeping / facilities management.4. Staff training / briefings (at restaurants) to be monitored and ensure is done in all the outlets on daily basis, Outlets in charge to report if the staff is not groomed while reporting to duty5. Ensure that daily video of the setup of the outlets to be sent including Kitchen by In-charge of the outlets for both the duty shifts6. Daily video of the setup of the outlets to be sent including Kitchen by in charge of the outlets for both the duty shifts7. Responsible for overall maintenance of office infrastructure and equipment Office space, chairs, laptops, desktops, printers, air conditioners etc.8. Keep track of AMC, rentals, telecommunications and WiFi bills, etc.9. Ensure housekeeping / facilities services are on track. 10. Compliances to office administration like drafting rental agreements, property tax, insurances (people and property etc)11. Outbound calls for vendors and clients.

Oversee day-to-day office operations Knowledge of Word, Excel, Google drive preferred Maintain and order Office Supplies, Petty Cash etc Check emails regularly and respond within the specified timeframe Maintain filing systems, both digital and physical, ensuring documents are organised and easily accessible. Manage office equipment and report any malfunctions promptly. Maintain good etiquette & be presentable at all times whilst in the office

CANDIDATE PROFILEFemale GraduateYoung, dynamic and self confident and willing to learnMin 5 years experience in Front Office/ general administration / secretarial work in similar small/ medium sized service oriented cos. assisting the partners/ senior management in efficiently handling office mattersProficient in written and oral communication, comfortable in EnglishProficient in use of computers - MS Office (Word, Excel, PP), internet & mail, social mediaConfident and pleasant personalityResponsibilities:Front Office ManagementDocumentation / billing and billing and payment updatesAssist in general office administration, housekeeping, travel & hotel arrangementsAssist the Sr Partners/ Managers in any related secretarial workRegular correspondence with internal & external partiesCollection, collation, maintenance of record and presentation of data such as office expenses with supporting as requiredFollow up for and ensure prompt payments for all office premises related expenses including utilities, maintenance of office equipment, infrastructure, AMCsFacilities management/ hygiene & sanitationCoordinate for procurement of regular office suppliesOther administration work like drafting, couriers, banking, etcSalary: Rs 25000 to 32000 pmAll Saturdays and Sundays off (5 day work week)

Principal Accountability:Work closely with Line Manager for executing the tasks and providing an accurate updateAct as a backup to Line Manager as an when requiredRole & responsibilities: -Internal ActivitiesParticipate in meeting when asked; take & share memos of the meeting in a way that captures all the details of the meetingEnsure personal documents and files that are assigned to you are maintained accuratelyEnsure a good filing system for easy recallAttending to various clerical and administrative tasks as and when assignedIdentify and connect with 3rd party service providers, as required by the tasks. Manage 3rd party service providers in order to ensure the service rendered by them is timely and of good qualityLiaison with travel desk / external agencies to execute any travel related tasksScheduling appointments and preparing presentation material for meetingsEnsure deadlines are met by internal and 3rd parties to keep the ball moving forwardEnsure a good tracking system for assigned tasksProvide daily/timely updates for work assigned by Line ManagerWorking closely with Line Manager to manage the travel arrangements for Chairman + FamilyResearchConduct thorough research as and when assigned and of best quality.Brainstorm for ideas & innovate as needed by the Projects.Work normsEnsure High Levels of accuracy &service delivery standards at all timesEnsure clear feedback is provided continually to the identified stakeholders for the activities/tasks assignedBeing responsible and taking ownershipAlways keeping communication clearBeing available outside of work hours and non-working dayContinuous Improvement Proactively bring improvements to your day-to-day work through better processes, automation and thinking out of the boxSmart working so all the tasks are done on the same dayEmployee Learning and GrowthEnsure continuous learning and growth to upgrade skills to perform the jobEmail jobs@caliberhunt.in

Manage student enrolment processes, including admissions, registration, and fee collections.Maintain accurate records of student attendance, academic progress, and other relevant data.Counselling parents & students for admission enrolment.Facility management

Job descriptionMinimum 4 years of experience required in HR Generalist role and Admin responsibilitiesResponsibilities include recruitment, payroll management, employee engagement, performance appraisal, HR policy implementation, and office administrationRequired Candidate profileCandidates must have a degree or diploma in Human Resources or a related fieldKnowledge of employment laws, HR best practices is necessaryStrong communication and interpersonal skills are essential

Manage academic records for students such as course enrolment, semester fees, etc.Responsible for overall administration of the campusHandle administrative tasks for faculty searches and staff recruiting.Responsible for controlling examinations & handle student refundsLiaison with internal and external Government, universities & other local bodies to carryout job tasksMaintaining discipline, co-ordination of all administrative activities, organizing the events of thecollege.Maintaining Fees Collection Record daily attendance records of faculties and students.Academic liasoning with the University and local authoritiesMaintaining basic discipline in the campusEnsuring time table execution and maintaining faculty disciplineEnsuring exam invigilation by external auditors.Upkeep and updating of all attendance including staff.Coordinating with the University for Mark sheets, and end degrees.Managing and handling legal cases, police complaints, local political parties if any any.Managing all third party vendors and bank reconciliationCandidate having knowledge of basic accounting or bank reconciliation is preferred.All administrative duties pertaining to operations of the campus , petty cash handling , bmc Co-ordination and any other civic bodiesHandle & manage orders, supplies and equipment; maintains service contracts on office equipment.Assist managers and supervisors in developing policies and procedures.Ensures travel authorizations, accommodations, and conference registrations for employees.Audits/processes travel expense claims.

We have vacancy of 1 HR Admin Officer Job in Bandra West, Mumbai, Maharashtra,Communication Skills, Experience Required : 5 Years Educational Qualification : Other Bachelor Degree Skill Communication Skills etc. Below age 55

Urgent opening in Mumbai.Administration & HR work, Salary processing, Attendance maintenance, Leave and company other policies maintain, Email communication, Office function, Team management, staff hiring and payroll management etc.

Accounting and Compliance ManagerCompany: Money Yard Financial Services Qualification: CA or CMA IntermediateExperience: 1 to 2 yearsLocation: Mulund, MumbaiResponsibilities: Managing and overseeing Accounting, Income Tax, GST and other ancillary compliances.Requirements: Proven working experience as Accounting Manager, Accounting Supervisor or Finance Manager Advanced computer skills on MS Office, accounting software and databases Proven knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations High attention to detail and accuracy

We Provide All Kind Of Services, From Education To Career Emporwment And Self Employment Including Film & Entertainment Industry.. I Want Candidate To Be Able To Develop All Kind Of Bussiness.! Managing all the business of the company. Regards With Thank You

Job DescriptionsAdministration Officer responsibilities include: Planning and coordinating administrative procedures and systems and devising ways to streamline processes Recruiting and training personnel and allocate responsibilities and office space Assessing staff performance and provide coaching and guidance to ensure maximum efficiencyJobs briefWe are looking for an experienced Administration Officer to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.A great administration officer has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.Responsibilities Plan and coordinate administrative procedures and systems and devise ways to streamline processes Recruit and train personnel and allocate responsibilities and office space Ensure the smooth and adequate flow of information within the company to facilitate other business operations Manage schedules and deadlines Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints Monitor costs and expenses to assist in budget preparation Oversee facilities services, maintenance activities and tradespersons (e.g electricians, plumber, House Keeping) Organize and supervise other office activities (recycling, renovations, event planning etc.) Ensure operations adhere to policies and regulations Keep abreast with all organizational changes and business developmentsRequirements and skills Proven experience as administration Officer. In-depth understanding of office management procedures

Overview:We are seeking a proactive and detail-oriented Admin Officer to oversee daily office operations, manage administrative systems, and ensure smooth functioning across departments. The ideal candidate will be responsible for implementing efficient administrative processes, managing facilities and resources, coordinating with vendors, and supporting management in maintaining a productive work environment. This role requires excellent organizational, communication, and leadership skills to ensure all administrative functions run seamlessly and align with company policies and goals.Job Responsibilities:Plan, coordinate, and streamline administrative procedures and systems.Manage schedules, deadlines, and administrative records including stationery, office supplies, invoices, courier services, and online purchases.Monitor and maintain inventory of office supplies; manage procurement within budgetary limits.Track costs and expenses to support budget preparation.Oversee facility management, maintenance, housekeeping, and security operations.Coordinate and supervise repair, maintenance, and infrastructure-related work at various sites.Obtain quotations and manage vendor coordination for admin-related purchases.Organize and supervise office activities such as recycling, renovations, and events.Ensure adherence to company policies, statutory compliances, and administrative regulations.Maintain asset records, manage AMCs, and ensure all office equipment are in working condition.Facilitate meetings (online/offline) and follow up on related action items.Monitor insurance, licenses, and agreement renewals.Maintain office cleanliness and a positive work environment.Build and sustain strong relationships with internal teams and external vendors.Prepare executive-level presentations and correspondence.Develop and implement administrative strategies aligned with organizational goals.Recruit, train, and supervise administrative personnel and assess staff performance to ensure efficiency.Job Requirements:Proven experience as an Administration Officer or in a similar role.In-depth understanding of office procedures, legal policies, and compliance norms.Proficiency in MS Office, Google Docs, and Google Sheets.Strong analytical, problem-solving, and multitasking abilities.Excellent organizational and leadership skills.Ability to work effectively both independently and in a team.Bachelors degree (BA/BCom) in Business Administration or related field.Location: Nariman Point, Mumbai