Executive Assistant Female Graduate Jobs in Mohali

Key Responsibilities:1. Answer and direct phone calls: The receptionist cum executive assistant will be responsible for answering incoming calls and directing them to the appropriate department or individual.2. Greet and assist visitors: Welcoming visitors to the office, signing them in, and notifying the relevant employee of their arrival.3. Manage office correspondence: Handling incoming and outgoing mail, emails, and faxes, ensuring timely delivery to the intended recipients.4. Schedule appointments and meetings: Coordinating schedules for executives, booking meeting rooms, and sending out meeting invitations.5. Maintain filing systems: Organizing and maintaining physical and digital files to ensure easy retrieval of information when needed.6. Provide administrative support: Assisting executives with tasks like data entry, typing, and document preparation.7. Monitor office supplies: Keeping track of office inventory and ordering supplies as needed to ensure smooth operations.Required Skills and Expectations:1. Excellent communication skills: Ability to communicate effectively with clients, visitors, and colleagues.2. Proficiency in basic office software: Familiarity with word processing, spreadsheet, and email software.3. Organizational skills: Capable of multitasking, prioritizing tasks, and managing time efficiently.4. Professional demeanor: Must maintain a professional appearance and conduct when interacting with others.5. Attention to detail: Accuracy in handling correspondence, scheduling, and other administrative tasks.6. Ability to work independently: Self-motivated and capable of working with minimal supervision.

Organized daily schedules, appointment and meetingsMake travel arrangementsProduce reports, presentation and briefsGood Knowledge of office management systemsStrong follow up skillAccurately recording minutes of meetingCoordinating with internal and external teamStrong problem solving and decision making skillGood knowledge of making PPT.candidate should have strong written and verbal communication skills. Must be handle multitasks. Answering phone calls and messaging in proper manner. Outstanding organizational and time management skills. Candidate should be result driven. Must be proven track record in Executive Assistant.

EA to MDPosition Overview :The Executive Assistant (EA) in Raffles Educability will be responsible in providing high-level administrative support to Managing Director. The primary objective is to enhance the efficiency and effectiveness of executive leadership by managing day-to-day administrative tasks, facilitating communication, and ensuring the smooth operation of the office.Key Responsibilities:Administrative Support:Manage and prioritize the MD's calendar, appointments, and meetings.Coordinate travel arrangements, itineraries, and accommodations for MD.Handle incoming emails, phone calls, and other communications on the behalf of MD.Communication and Liaison:Act as a primary point of contact between the MD and internal/external stakeholders.Draft and proofread emails, reports, presentations, and other documents for the MD.Facilitate communication flow within the organization and with clients.Information Management:Organize and maintain confidential information, files, and records.Conduct research and gather data to support decision-making processes.Prepare and distribute meeting agendas, minutes, and follow-up actions.Project Coordination:Assist in coordinating special projects, events, or initiatives as directed by the MD.Track project timelines and ensure deadlines are met.Office Management:Oversee office supplies, equipment, and maintenance.Coordinate with other departments to ensure a smooth workflow.Handle basic financial tasks, such as expense reports and budget tracking.Professional Representation:Represent the MD in a professional manner when interacting with clients, partners, and other stakeholders.Attend meetings and events on behalf of the MD when required.Qualifications:Educational Qualifications:Bachelor's degree in Business Administration, communications, or a related field.Professional Experience:Proven experience as an executive assistant or in a similar role.Experience in the immigration industry or relate

Job descriptionThe Prime responsibilities of the Executive Assistant to directors in managing diaries, correspondence, and travel arrangements.To fix appointments, Enquirers, and Requests and handle them when appropriate.To Ensure effective coordination for internal & external meetings.Filing and back-end work, Bills submissions of travel on a timely basis.Forwarding e-mails/Correspondence of other staff/outsiders to Chairman and Managing Director.Forwarding Internal communication/ documents of internal staff for timely signup and distribution.Organize and service meetings, prepare the agenda, and take down minutes of the meeting.To ensure visa expiry/renewal, travel insurance expiry/renewal etc., and getting them all renewed timely.Getting registration of events as and when occur being attended by Chairman and Managing Director, events or any other event, like registration, timely payments, and getting all bills timely.Handling Domestic and International traveling of the Corporate Office and all units that include ticketing and visa formalities.Handling/Assistance in personal traveling of the Chairman and Managing Director.Arranging travel, visas, and accommodation of the Chairman and Managing Director, and family. That includes handling all the international and domestic tickets of the Chairman and Managing Director and his family, and security of all details like passports.Any other assignment was given by Chairman and Managing Director.Updating the itinerary of the Chairman and Managing Director regularly to have proper records of his travel.Noting the bills, getting the ticket copies again and submission to accounts.Ensuring timely pay out of the Chairman and Managing Directors all Credit Card payments and clubs bills payments.

REQUIREMENTSOrganize, compile, update company personnel records and documentationAssist with recruitment of potential applicantsUpdate online job posting requirements when neededCoordinate HR projects such as meetings or surveysHelp organize and manage new employee orientation, on-boarding, and training programsAssist in explaining and providing information on employee benefits, programs, and education

*********Urgent Hiring*******Front Desk Executive Should Be Presentable.Looking Smart And With Good Commutation Skill Female CandidateFor Front Desk Cum Tele Caller (Full Time Job)

Hiring for 1 Receptionist cum office assistant Job in Mohali with minimum 1 Year Experience,Required Educational Qualification is : Any Bachelor Degree with Good knowledge, good communication skills in ENGLISH & must have pleasant personality and enthusiasm to handle work.

HR Executive - Job descriptionSupport delivery of cyclical HR processes e.g. performance management, salary & bonus reviewAbility to do cold callingTeam with HR Manager in implementing key HR activities e.g. succession planning, talent managementManage relationships with external providersPassionate to create a great place to workAssist HR Manager with new/ evolving initiatives as and when requestedManage employee exitsJob Type: Walk-In

Immigration company in Mohali office need Receptionist.Experience-0 to 2 YearsSalary-10-12 k or according to your interview and experienceQualification-Any Graduate

Knowledge of computer must internet marketing Website knowledge quotation sending

Required B.Com/M.Com/CA intern fresher. We'll Pay Stipend For Training.

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.Serves visitors by greeting, welcoming, and directing them appropriately.Notifies company personnel of visitor arrival.Maintains security and telecommunications system.Informs visitors by answering or referring inquiries.Directs visitors by maintaining employee and department directories.Maintains security by following procedures, monitoring logbooks, and issuing visitor badges.Operates telecommunication system by following manufacturers instructions for house phone and console operation.Keeps a safe and clean reception area by complying with procedures, rules, and regulations.Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.Contributes to team effort by accomplishing related results as needed.