Administrative Skills Job Vacancies in Nashik

Key Responsibilities & DutiesOffice Operations & Facility Management:Oversee day-to-day office housekeeping, cleanliness, maintenance, and security protocols to ensure a safe, clean, and well-organized work environment. Manage office equipment (printers, ACs, computers, PBX/intercom) and coordinate timely servicing and repairs with annual maintenance contract (AMC) vendors.Coordinate meeting room schedules, setup, and visitor hospitality for client meetings and internal events. Vendor Management & Procurement:Source, evaluate, and liaise with office vendors (stationary, pantry supplies, housekeeping, transport, repair services).Track inventory levels for office stationery, pantry items, and cleaning supplies, and place replenishment orders as needed. Review vendor invoices, verify deliveries, and process payment requests in coordination with the Finance department.Travel & Event Coordination:Manage domestic and international travel arrangements for executives and staff (flight/train tickets, hotel bookings, cab arrangements, and visa processing).Plan and execute internal corporate events, employee engagement activities, workshops, and festive celebrations.Documentation & Recordkeeping:Maintain physical and digital filing systems, register entries, contracts, lease agreements, and company licenses. Draft official correspondence, office circulars, memos, and meeting minutes (MOM).Assist HR/Operations with onboarding logistics for new hires (access cards, seating allocation, initial stationery kits).

We are looking for a dedicated Front Office Executive to join our team in Anandwalli. This part-time position is ideal for recent school graduates seeking to start their careers in a professional environment. Key Responsibilities:- Greeting Visitors: Welcome clients and guests courteously, creating a positive first impression of our organization.- Managing Phone Calls: Handle incoming and outgoing calls, directing them to the appropriate departments while maintaining a professional demeanor.- Scheduling Appointments: Assist in organizing and maintaining schedules for meetings and appointments, ensuring efficient use of time for the team.- Maintaining Office Supplies: Monitor and manage office supplies inventory, placing orders as necessary to keep operations running smoothly.- Assisting with Administrative Tasks: Provide general administrative support, which may include data entry, filing documents, and responding to emails.Required Skills and Expectations:- Communication Skills: Strong verbal and written communication skills are essential for effective interaction with clients, visitors, and team members.- Organizational Skills: Ability to manage multiple tasks efficiently and prioritize work effectively in a busy office environment.- Technical Proficiency: Basic knowledge of computer applications such as MS Office (Word, Excel) is necessary for various tasks and documentation.- Professionalism: A friendly and professional attitude is crucial, as this role represents the face of the organization.- Team Player: Must be willing to collaborate with others and contribute positively to the office atmosphere. This position is an excellent opportunity for individuals seeking to develop their skills in a supportive professional setting.

We are looking for a friendly and organized Receptionist Cum Telecaller to join our TAKUMi Academy in Nashik. This role is ideal for a recent graduate who is eager to grow and develop their professional skills.Key Responsibilities:1. Front Desk Management: Welcome visitors and clients warmly, ensuring they feel comfortable and attended to while efficiently managing the reception area.2. Call Handling: Answer incoming calls promptly, providing information about our services and addressing inquiries, while ensuring all calls are recorded accurately.3. Telecalling Duties: Reach out to potential clients through calls, promoting our services and generating leads to support the business growth.4. Appointment Scheduling: Organize and manage appointments for staff, ensuring effective use of time and resources while maintaining an organized calendar.5. Administrative Support: Assist with general administrative tasks, including filing, data entry, and other office duties as needed to ensure smooth operations.Skills and Expectations:The ideal candidate should be a graduate, preferably female, with excellent communication skills and a friendly demeanor. You should be comfortable working in an office environment and possess basic computer skills. A willingness to learn and adapt quickly is essential, along with the ability to work as part of a team. Strong organizational skills, attention to detail, and a customer-oriented attitude will contribute to your success in this role.

Job Description: Office Admin Executive (Immediate joiners preferred)Location: Nashik, MaharashtraCompany: Hyper Stealth Technologies Pvt. Ltd.Experience: 2-3 YearsEmployment Type: Full-TimeRole OverviewWe are looking for a smart and organized Office Admin Executive to manage day-to-day administrative operations at our Nashik office.Key ResponsibilitiesManage daily office operations and administrationHandle vendor coordination (housekeeping, pantry, maintenance, etc.)Maintain office records, files, and documentationManage courier, dispatch, and inventory of office suppliesCoordinate with internal teams for smooth workflowAssist in travel arrangements and meeting coordinationHandle basic billing, invoices, and expense trackingEnsure office discipline, cleanliness, and complianceSupport HR/admin tasks as requiredRequired SkillsGood communication skills (English & Hindi)Basic knowledge of MS Office (Excel, Word, Email, PPT)Strong organizational and multitasking abilityProfessional attitude and presentable personalityAbility to work independentlyEligibility CriteriaGraduate in any discipline2-3 years of experience in office administration / back-office roleCandidates based in Nashik only request to apply.

- Manage administrative tasks: This includes tasks such as answering phone calls, responding to emails, organizing files, and updating records to ensure smooth office operations.- Coordinate office activities: The office administrator will be responsible for scheduling meetings, managing appointments, and organizing office events to ensure everything runs efficiently.- Assist in HR tasks: The role will involve assisting with HR-related tasks such as onboarding new employees, managing employee records, and helping with payroll processing.- Procurement and inventory management: The office administrator will be responsible for procuring office supplies, managing inventory, and maintaining stock levels to ensure the office has all necessary supplies.- Support team members: The role involves providing support to other team members as needed, such as helping with projects, coordinating tasks, and providing administrative assistance.The ideal candidate should have:- Strong organizational skills and attention to detail to effectively manage administrative tasks and coordinate office activities.- Good communication skills to interact with team members, clients, and vendors.- Proficiency in basic computer skills and familiarity with office software.- Ability to multitask and prioritize tasks to meet deadlines and ensure efficient office operations.- Previous experience in office administration is preferred but not required. A degree in B.Com or related field is a plus.

Required Office Admin

BASIC EXCEL KNOWLEDGE , GOOD COMMUNICATION SKILL

To maintain records

Responsible for Making calls and receiving calls from customers and suppliers Coordination between internal teams Follow up of the committed dates Recording delivery performance Back-office support & Dispatch coordination Co-ordination between Management, Sales Manager and Sales Team for meetings, product demonstrations, proposals and other sales related follow-ups Collecting, Analyzing and Presenting Sales Reports

Urgently Requirement for Office Coordinator. Limited Post Vacant for Office Coordinator Vacancy

Key ResponsibilitiesGreet and assist visitors, clients, and employees in a courteous and professional manner.Answer, screen, and direct incoming phone calls.Manage the reception area and maintain a clean, organized, and welcoming environment.Handle incoming and outgoing mail, courier services, and deliveries.Schedule appointments, meetings, and conference room bookings.Maintain visitor logs and issue visitor passes as required.Provide administrative support, including data entry, filing, photocopying, and document management.Coordinate with internal departments to facilitate smooth office operations.Respond to general inquiries and provide accurate information to visitors and callers.Ensure compliance with company policies, security procedures, and reception protocols.

Key ResponsibilitiesWelcome and assist visitors, clients, and guests in a professional manner.Manage the reception area and maintain a clean, organized, and professional environment.Answer, screen, and forward incoming phone calls and emails.Handle inquiries and direct them to the appropriate departments or personnel.Maintain visitor records and issue visitor passes as per company procedures.Schedule meetings, appointments, and conference room bookings.Receive, sort, and distribute incoming mail, courier deliveries, and packages.Maintain office supplies inventory and coordinate replenishment when required.Provide administrative support such as data entry, filing, photocopying, and document management.Coordinate travel arrangements, accommodations, and transportation if required.Support HR and administration activities as assigned.Ensure compliance with company security and reception protocols.

Key ResponsibilitiesManage daily office administration and support operational activities.Coordinate housekeeping, security, maintenance, and facility management services.Maintain office records, files, correspondence, and administrative documentation.Monitor office supplies inventory and coordinate procurement of stationery and other office requirements.Handle travel arrangements, accommodation bookings, and transportation coordination for employees and visitors.Manage vendor relationships, service contracts, and administrative purchases.Assist in organizing meetings, conferences, employee events, and training programs.Support employee onboarding by arranging workstations, ID cards, and office access.Coordinate repair and maintenance of office equipment and infrastructure.Ensure compliance with company policies, safety guidelines, and office procedures.Prepare administrative reports, expense records, and MIS reports as required.Provide general administrative support to management and departmental teams.