Administration Office Executive Job Vacancies in Pune

Job Summary: We, at X-Biz, are seeking an experienced and resourceful HR Executive to join our team. The ideal candidate should have at least one year of hands-on experience in human resources and possess a comprehensive understanding of HR functions. This role will involve contributing to various aspects of HR including employee relations, HR data management, recruitment, Benefits administration, induction co-ordination, office administration, Payroll and compliance.Location: Pune, Maharashtra. Position Type: Full time. Experience: 1-2 years. Reports to: HR Manager/ Director. Key Responsibilities:1. Recruitment Identifying and recruiting prospective candidates using a variety of channels Resume filtering and collection of basic employee details Confidential Background checks and credit of the candidate Onboarding the candidate after collecting documentation with efficiency. 2. Payroll Management: Attendance and Leave data management. Collation of Payroll data. Disbursement of Payroll with third party. Assistance in Payroll-related queries.3. Benefits Administration: Administer employee benefits programs, including health insurance and other benefits. Assist employees with benefits-related inquiries.4. HR Policies and Procedures: Assist in the development, implementation, and communication of HR policies. Ensure consistent application and enforcement of HR policies. Contribute to HR audits and maintain accurate HR records. Managing current compliances and its adherence.5. HR Data Management: Maintain accurate and up-to-date employee records. Contribute to HRIS6. HR Communication: Assist and drive any HR communication as per the requirement. 7. Office administration: Contribute to the general functioning of the Office premises. Event Management on various occasions/ Birthday Celebration. Maintenance of Bill payments etc. Any other administrative requirements. Email: aabha.panchal@xbizventures.com.

Immediate Joining... Work Timings - 10 to 7.. EA to CEO... Fluency in English and Marathi is desired... Knowledge of Internet, E-mail, basic knowledge of MS Word & Excel, Internet Browsing, Facebook & Instagram is Must... Pleasing Personality, Good Communication Skills essential

Principal Accountability:Work closely with Line Manager for executing the tasks and providing an accurate updateAct as a backup to Line Manager as an when requiredRole & responsibilities: -Internal ActivitiesParticipate in meeting when asked; take & share memos of the meeting in a way that captures all the details of the meetingEnsure personal documents and files that are assigned to you are maintained accuratelyEnsure a good filing system for easy recallAttending to various clerical and administrative tasks as and when assignedIdentify and connect with 3rd party service providers, as required by the tasks. Manage 3rd party service providers in order to ensure the service rendered by them is timely and of good qualityLiaison with travel desk / external agencies to execute any travel related tasksScheduling appointments and preparing presentation material for meetingsEnsure deadlines are met by internal and 3rd parties to keep the ball moving forwardEnsure a good tracking system for assigned tasksProvide daily/timely updates for work assigned by Line ManagerWorking closely with Line Manager to manage the travel arrangements for Chairman + FamilyResearchConduct thorough research as and when assigned and of best quality.Brainstorm for ideas & innovate as needed by the Projects.Work normsEnsure High Levels of accuracy &service delivery standards at all timesEnsure clear feedback is provided continually to the identified stakeholders for the activities/tasks assignedBeing responsible and taking ownershipAlways keeping communication clearBeing available outside of work hours and non-working dayContinuous Improvement Proactively bring improvements to your day-to-day work through better processes, automation and thinking out of the boxSmart working so all the tasks are done on the same dayEmployee Learning and GrowthEnsure continuous learning and growth to upgrade skills to perform the jobEmail jobs@caliberhunt.in

Designation- Administration cum Facility Executive/ManagerQualifications- Any graduateOnly Male candidates with immediate joiners can apply.Job location- Kharadi, Pune.Shift Time: 11am- 8pm 5 Days WorkingWork in OfficeSalary budget- 20-40K per month in between.Core area- Housekeeping, Security, Transport, Building Maintenance activity, Bills payment, Day to day office administration work.Candidates having relevant experience only can apply, HR candidates should not apply for this position please.

3 days training about work and then 4th day interview

Responsible for Communicating With Clients, Receiving Calls, Attending Visitors, Maintaining Clients Records, Maintaining attendance of employees, maintain bills records, sending emails to customers.

Job Description:We are seeking an experienced Executive Assistant to support our company CEO in managing daily activities, schedules, and communications. The ideal candidate must have experience in the construction industry, be highly organized, proactive, and possess excellent communication skills. The Executive Assistant will manage complex calendars, handle confidential information, and liaise with internal and external stakeholders in the construction industry.Key Responsibilities:- Assist top management in day to day activities including scheduling.- Manage and maintain executives' calendars, schedule appointments, and coordinate meetings, site visits, and inspections.- Coordinate and communicate with internal and external stakeholders, including clients, contractors, architects, engineers, and suppliers.- Draft and edit correspondences, presentations, reports, and other documents related to construction projects.- Manage confidential information and documents with discretion and professionalism.- Prepare expense reports, process invoices, and manage budgets for construction projects.- Perform various administrative tasks, including filing, photocopying, scanning, and organizing records related to construction projects.- Provide backup support to other administrative staff as needed.Qualifications:- Bachelor's degree in Commerce, Arts, BBA, MBA, Any Business Administration, Communications, or a related field.- 5 years of proven experience as an Executive Assistant or similar role, supporting construction executives or high-level managers in the construction industry.- Proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint.- Ability to work independently, take initiative, and prioritize tasks effectively in a construction setting.- Experience with construction terminology, project management, and contract administration is a plus.

Greet visitors in a professional and friendly manner. Answer incoming phone calls and take messages. Manage incoming and outgoing mail. Maintain office organization and cleanliness. Assist in setting up new office systems and procedures. Perform administrative tasks as needed, such as filing, photocopying, and ordering supplies. Handle customer inquiries and complaints in a professional and courteous manner. Coordinate office events and activities. Perform tele calling duties as needed. Other duties as assigned. Manage application schemes, application object and application performance in the data base

Urgent hiring for Office Associate. Communication skillsBank profAdhar card pan card

Purpose the Job Support administration function at corporate officeReception and Guest Management.Support employee queries resolution.Essential Duties and Responsibilities: Handling front Office & Ensure proper Guest hospitality.Ensure Driver`s daily Duty allocation and maintain their attendance. Ensure all system data is accurate and updated at real timeAssist in proper housekeeping and pest control at corporate officeEvaluate, assess and enhance performance of all admin service providers through timely internal feedbackAssist in the office furniture repairs and maintenance.Ensure availability and distribution of stationary at all locations.Raising PR & PO in Navision system. Handling Car & hotel bookings. Work Experience Requirements: Exposure to Corporate office facility Dealing with Vendors and Negotiation.Specific Technical Skills RequiredKnowledge of various admin related Services Microsoft office toolsSpecific Soft Skills DesiredAssertion with interpersonal skillsGood communication in English languageGood written English

1. Act as the point of contact among executives, employees, clients and others.2. Manage information flow in a timely and accurate manner.3. Manage calendars and set up meetings. 4. Track daily meetings and prepare weekly, monthly or quarterly reports5. Circulate information for internal and external communication memos, emails, presentations, reports.6. Take minutes during meetings7. Organize and maintain the office records8. Take follow up regarding progress of ongoing projects.

ResponsibilitiesAnswer phone calls and redirect them when necessaryManage the daily/weekly/monthly agenda and arrange new meetings and appointmentsPrepare and disseminate correspondence, memos and formsFile and update contact information of employees, customers, suppliers and external partnersSupport and facilitate the completion of regular reportsDevelop and maintain a filing systemCheck frequently the levels of office supplies and place appropriate ordersMake travel arrangementsDocument expenses and hand in reportsUndertake occasional receptionist dutiesRequirements and skillsProven work experience as a Secretary or Administrative AssistantFamiliarity with office organization and optimization techniquesHigh degree of multi-tasking and time management capabilityExcellent written and verbal communication skillsIntegrity and professionalismProficiency in MS OfficeHigh school diploma

handling whole Administrative work in the OrganizationRequired to have good command on Excel & word .Immediate Joiner Required.

Front office executive, graduates preferred , Good communication skills and experience in word and excel preferred

We need better typing speed, MS Office experience and command on English language. She will also look after Business Development activities.Flight & Hotel booking of MD & all Managers.Bank Account Record of MD.Looking after imports & exports documentation, supply chain management.Laptop Connecting & email checking.Appointment list display & reminder to MDArrange Meetings and cold callingCoordinating with all Team leaders and Business Leaders

Job Description:Core HR operations,Recruitment, Joining formalities, Induction, F&F & Exit FormalitiesAttendance, Salary InputsProficient in MISTo maintain HR related records on monthly / quarterly / yearly basis i.e. Employee Data Base, Leave Records for Regular & Contractor employees, Increment Detail and Leave without pay records, Incentive/Variable Calculations etc.Leave managementEmployee engagementResponsible for auditing all personal files regularlyMonitoring maintenance of Office & Day to Day general administration activities.Liasoning with Govt Offices, Legal documentationGood in Labour Laws, Gratuity Calculations PF, ESIC, MLWF, Shopact, Factory Act CompliancesShould have good experience in end to end employee life cycle.To assist the Manager with administration of the store in line with company Procedures.Manage and track sales team through Fieldassist (SFA).Should handle day to day all admin activities.Other Skills:Good command over MS Office specially in ExcelPossess good communication skills and writing skills

1. Knowledge of admin work for repair and maintenace in building.2. vendor negotiation.3. Knowledge of procurement/ Purchase4. Knowldge of staff handling to housekeeping.5. Bill checking & mail communication6. Apply for only male candidate.

Ensure quality control to address immediate issues, pre-empt potential future issues and identify areas for improvement when requiredAddress day-to-day community issues including coordinating and managing building access as necessaryManage food and beverage offerings to ensure the quality and presentation are aligned with brand

Communication skillsBank profAdhar card pan card

Good knowledge of Excel & word.Able to work on all the workings regarding Administrations