Office Administrator Job Vacancies in Navi Mumbai

Job Responsibilities Front Office Management Manage the front desk efficiently by welcoming incoming visitors & cross site colleagues Handle board-line calls by answering incoming calls, providing accurate information and/or transferring calls / message accurately to concerned person Help in reserving and managing board room and meeting rooms as per request. Administrative Support Provides Administrative Support to host cross site colleagues visiting the site Liaise with hotels and secure room reservation Arrange airport transfers Arrange complimentary office transfers Inform all concerned team (security, cafeteria, admn) on visit information Send visitor announcement Arrange car reservations ensuring seamless transfer for colleagues - for both internal and cross site colleagues and visitors; seeking and collating feedback on car usage; and stepping up to troubleshoot issues. Assist during screening of hotels for corporate tie-ups for rooms and banquets. For special events, help research and find appropriate venues and deals to hold the event. For Town halls (BPS and Global) and other communication meetings, assist in arranging logistics with the facilities team. Draft invite letters for visa purpose for site colleagues and visitors Liaise with vendors to ensure timely completion of work and follow up with marketing branding partner to ensure material delivery and installation of site; Coordinate for returnable gate passes and permits when they are on site. Ensure all vendor invoices are settled on time (coordinate with procurement, finance), Raise Purchase Requisitions whenever required and ensure the Purchase Orders are sent to the vendor on time Work with the travel desk to ensure speedy response to colleagues on closing the travel needs and all added services such as Insurance, meals etc. is taken care off. Ensure that latest colleague news and colleague engagement articles and company videos and news are put on cafeteria notice board and reception displays Keep track of validity of contract agreements with hotels, car and ensure the same is renewed on time. Support for Colleague Engagement activities Maintain the events calendar shared and assist in proactive planning well in advance. Assist in providing administrative and logistics support to execute events from start to finish according to requirements, and objectives. Coordinate all operations and ensure seamless coordination with various team on logistics for the event Assist in surveys for the event Ensure all arrangements are ready prior to the event and ready for execution Step up to resolve any problems that might occur Assist in managing after event activities and putting together recognition ceremony, downloading and managing event photographs and necessary communications Support in analyzing events success and prepare reports Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Other requirements Qualification: Candidate should be a Graduate and must have experience in Administration, Hotel and Car Bookings. Experience in event coordination could be an added advantage. Female candidate preferred but not must. Knowledge of computers - MS Word, Excel and PowerPoint Good communication and written skills Be a good team player with the ability to seamlessly coordinate work with other function colleagues such as facilities, procurement, and safety

We are looking for a skilled Office Administrator to join our team in Kalamboli. The ideal candidate should have 2-3 years of experience in office management. This is a full-time position requiring the individual to work from the office.**Key Responsibilities:**- **Manage Office Operations**: Oversee daily office activities to ensure smooth and efficient operations, ensuring that all tasks are completed in a timely manner.- **Administrative Support**: Provide support to management by preparing necessary documents, reports, and presentations, helping to enhance overall productivity.- **Communication Management**: Handle incoming and outgoing communications, including phone calls and emails, to maintain clear and effective communication within the team.- **Record Keeping**: Maintain organized records of office supplies, invoices, and other important documents, ensuring easy access for all team members.- **Scheduling**: Coordinate meetings, appointments, and travel arrangements, managing calendars and schedules to optimize time management for the team.**Required Skills and Expectations:**The ideal candidate should have strong organizational skills and attention to detail. Proficiency in office software, particularly Microsoft Office (Word, Excel, PowerPoint), is essential. Excellent communication skills, both written and verbal, are important for interacting with team members and clients. Candidates should be self-motivated, capable of multitasking, and should demonstrate a proactive attitude in problem-solving. A friendly and professional demeanor is expected while dealing with various stakeholders, contributing to a positive office environment.

We are Hiring for Admin Role Location: Navi MumbaiQualification: Bachelor-s DegreeExperience: Minimum 2 years in administrative rolesSkills Required:* Good Knowledge in MS Office & Excel*Good command of Hindi & English* Quick learner, organized, and detail-oriented

Position: Office BoyDepartment: AdministrationLocation: GhansoliReporting To: Admin / Office ManagerKey ResponsibilitiesServe tea/coffee/water to Management people and visitorsHandle office supplies and pantry stock refillingDeliver documents within officeSupport admin team as requiredCandidate RequirementsMinimum education: 8th / 10th passPrior experience as office boy/helper preferredBasic understanding of office disciplinePolite, punctual, and hardworkingPhysically fit for routine movementIf interested, please call on 9167749618.

Key responsibilities:1. Manage office supplies: Keep track of inventory and order supplies as needed to ensure efficient operations.2. Answer and direct phone calls: Serve as the first point of contact for the office, directing calls to appropriate staff members.3. Schedule appointments: Coordinate and schedule meetings for staff members, ensuring smooth communication within the office.4. Maintain cleanliness: Ensure the office space is clean and organized for a productive work environment.5. Handle incoming and outgoing mail: Distribute incoming mail and prepare outgoing mail for pickup by courier services.Required skills and expectations:- Excellent organizational skills to manage office supplies and appointments effectively.- Strong communication skills to answer phone calls and direct them to the appropriate staff members.- Attention to detail to maintain cleanliness in the office space and handle incoming and outgoing mail efficiently.- Basic computer skills to assist with tasks such as email correspondence and data entry.- Ability to work effectively in a team environment and contribute to a positive work culture.

Role Summary:The Admin Assistant will support the Director in day-to-day administrative and reporting activities for the beverage plant. The role requires strong Excel and email handling skills, with a focus on accuracy, speed, and confidentiality.Key Responsibilities:1. Excel-based Reporting & Data ManagementPrepare vendor comparison sheets (cost, quality, timelines).Update daily, weekly, and monthly plant reports in Excel.Maintain attendance registers and overtime records of staff.2. Email & Communication HandlingRegularly check and respond to plant-related emails.Draft simple correspondence as guided by the Director.Ensure timely forwarding of important communications.3. Maintenance & Compliance ReportsCompile reports from maintenance teams.Track preventive maintenance schedules.Highlight pending issues for Directors review.4. Daily Administrative SupportFiling (soft copy and hard copy).Coordination with vendors for quotations and service updates.Support Director in documentation, scheduling, and reminders.;Location Rabale. Plot no R 908 MIDC TTC industrial area Rabale navi mumbai.

- Managing and organizing office files and documents: Responsible for filing and organizing physical and digital documents to ensure easy access and retrieval when needed.- Assisting with data entry tasks: Inputting and updating information into databases and spreadsheets accurately and efficiently.- Handling basic accounting and administrative tasks: Supporting the team with tasks such as invoicing, processing payments, and assisting with general administrative duties.- Coordinating internal communication: Facilitating communication within the office by disseminating important information to team members and ensuring everyone is kept in the loop.- Responding to emails and phone calls: Handling incoming inquiries and messages promptly and professionally.- Supporting general office management: Assisting with tasks to ensure the smooth running of the office, such as ordering supplies, coordinating maintenance, and scheduling appointments.Required Skills and Expectations:- Proficient in computer skills, including Microsoft Excel: Ability to use basic computer programs and software to complete tasks efficiently.- Strong communication skills: Clear and effective communication both verbally and in writing.- Basic accounting knowledge: Understanding of basic accounting principles and ability to handle financial tasks.- Ability to manage general office tasks: Organizational skills and attention to detail to handle various office tasks effectively.- Minimum education requirement: 12th pass or B.Com with 1-5 years of relevant experience.- Gender preference: Female candidates preferred for this role.

Job Description: Administrative Support: Maintaining office supplies, managing schedules, coordinating meetings, organizing files, and performing data entry tasks.

We are seeking a highly organized, proactive, and tech-savvy individual to join our team as a Social Media Marketing Executive. This hybrid role involves ensuring the smooth day-to-day running of the office while also managing our online presence across various social media platforms.

Basic knowledge of computer Language hindi english marthi

Job Openings for 01 Office Receptionist Job for Freshers in Navi Mumbai, Mumbai, having Educational qualification of : Higher Secondary, Secondary School, Diploma, Advanced/Higher Diploma, Professional Degree with Good knowledge in Administrative Skills, Receptionist Activities, General Administration, Telephone Handling, Customer Relationship, Office Work, Computer Skills, Front Desk, Front Office, Basic Computer Skills, Public Relation, Internal Communication etc.

Key Responsibilities:Administrative and Office Support: Manage office supplies, ensure adequate stock, and place orders when necessary. Organize and maintain office files, documents, and records in an efficient and accessible manner. Handle office correspondence, including emails, phone calls, and physical mail. Assist with the preparation and management of reports, presentations, and other documentation.Excel & Data Management: Maintain and update customer databases, spreadsheets, and records with accuracy. Prepare and manage Excel reports related to customer data, sales performance, and service statistics. Analyze data and provide insights to help improve service delivery. Track and report daily, weekly, and monthly performance metrics as required by the team.Required Skills & Qualifications: Proven experience in telecalling, customer service, or a related field (preferably in hospitality). Strong proficiency in Microsoft Office, especially Excel (formulas, data analysis, pivot tables, etc.). Knowledge of office administration and office management systems. Excellent verbal and written communication skills. Strong organizational skills with the ability to multitask and manage time effectively. Ability to work independently and as part of a team. A proactive, customer-oriented mindset with a focus on quality service. Prior experience in the hospitality industry is a plus.

Handling Calls, Documentation Fillings, Tender Preparation, Data Entry Etc

FACILITY MANAGEMENT Ensure all housekeeping staff is properly attired in clean uniforms and report for work as per timing agreed.Ensure everyone maintains entries in a register for visitors and Inward /outward Register for receipt and issue of material. Ensure timely repairs and maintenance at Revmax offices and non IT equipment and assets, including but not limited to furniture and fixtures, air conditioning systems etc. Annual Maintenance Contracts (AMC) to be entered into and proper records to be maintained to ensure that all preventive maintenance is carried out as per the schedule agreed in the AMC to keep all critical assets & equipment in working condition. Ensure that adequate and hygienic are provided in all Revmax offices or guest houses Train housekeepers on cleaning and maintenance tasks Oversee staff on a daily basis Check rooms and common areas including pantry, toilets, stairways, and lounge areas, for cleanliness Check and sign the logbook to be maintained by the Housekeeping staff ( HKS) and checkup the entire office at least twice daily to ensure that housing keeping is as per the standard and procedure laid down Toilets: Ensure HKS maintains spotless cleanliness and that all toilet flooring are dry and usable. Ensure nothing is thrown into the toilet commode and in the washbasin to avoid any blockage in the drain Arrange for purchase of necessary housekeeping materials Schedule shifts and arrange for replacements in cases of absence Establish and educate staff on cleanliness, tidiness, and hygiene standards Motivate team members and resolve any issues that occur on the job Monitor and replenish cleaning products stock including floor cleaner, bleach, and rubber gloves Ensure that adequate and hygienic tea/coffee/drinking water provision is made for employees at competitive costs and within budgets. Pantry is maintained spotlessly clean. Ensure all Staff Members follow the instructions laid down to use the gadge

We have vacant of 2 Front Office Receptionist Jobs in Vashi, Navi Mumbai, Experience Required : 1 Year Educational Qualification : Higher Secondary Skill attend call, Computer, Microsoft Word, Excel, Client Administration, Receptionist Activities, Office Work, Customer Relationship etc.

Will be responsible for office admin related activities.

Computer Operator, Client Relationship,

ExecutiveRoleResponsibilityFinancial ManagementProcessing Monthly invoices and forwarding the same to Finance for payment.Handling all Incoming and Outgoing couriers and checking the Invoices.Assisting in Purchase Process by making GRN's and updating all registers.Process Management Monitoring Daily Housekeeping activities. Ensuring the HSK checklist (Ladies Washroom) is updated. To ensure food has come on time in caf & tasting of food. Taking care of Online Meeting room bookings. Keeping a track of HSK & Security guards attendance as per their shift. Attending to incoming phone calls in a professional and courteous manner. Transferring calls as needed. Maintaining record of incoming and outgoing couriers. Drafting official correspondences as and when required. Performing secretarial duties for Senior Management as and when required. Updating list of internal extension and important contact numbers from time to time.People Management Adhering to shift timings as candidates/visitors come in early.Client Management Attending visitors in a professional and courteous manner. Notifying the employee that there is a client waiting, if appropriate and directing visitor to him/her. Coordinating for client and other VIP visits.Functional SkillsGood communication skills and MS office skills.Behavioral SkillsTeam player and Customer Service Skills.Effective people/client management skills.

Job Description: Front Desk Management: Greeting visitors, answering phones, taking messages, directing calls, and managing incoming and outgoing mail and packages.