Key responsibilities:
1. Manage office supplies: Keep track of inventory and order supplies as needed to ensure efficient operations.
2. Answer and direct phone calls: Serve as the first point of contact for the office, directing calls to appropriate staff members.
3. Schedule appointments: Coordinate and schedule meetings for staff members, ensuring smooth communication within the office.
4. Maintain cleanliness: Ensure the office space is clean and organized for a productive work environment.
5. Handle incoming and outgoing mail: Distribute incoming mail and prepare outgoing mail for pickup by courier services.
Required skills and expectations:
- Excellent organizational skills to manage office supplies and appointments effectively.
- Strong communication skills to answer phone calls and direct them to the appropriate staff members.
- Attention to detail to maintain cleanliness in the office space and handle incoming and outgoing mail efficiently.
- Basic computer skills to assist with tasks such as email correspondence and data entry.
- Ability to work effectively in a team environment and contribute to a positive work culture.