Executive Assistant Female Jobs in Thane West

Job Responsibilities Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner. Manage CEO calendars and set up meetings. Make travel and accommodation arrangements. Rack credit card expenses and submit to accounts for CEOs reimbursement. Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings. Screen and direct phone calls and distribute correspondence. Organize and maintain the office filing system. Coordination with Sector heads and Sales team in KSA Coordination with India Partners for directions of CEO. Handle end to end CEOs desk.

Front Desk Management - Visitor ManagementSecretarial Work for MD :Scheduling calendar & meetingsTravel - VISA, Hotel & tickets Documentation for Travel expense reimbursementCredit card bill managementCo-ordinate for company lease car for MDOffice AdministrationCourier Management- Rate contract, daily dispatches and receipts, Monthly Bill checking & reconciliationTravel Desk - Finding new agents, crosschecking prices from agents/ online, booking train and air tickets via agent or sometimes self with company credit card, SPOC for any changes in the travel plan/ ticketsTravel & Hotel Arrangements for all employees. Negotiates for rate contracts and best deals with hotels, does hotel room bookings for employees/company guests as per their travel plansEnsure 5S in office, HousekeepingEnsure procurement and ample availability of office consumables- Tea, coffee, stationery etcSPOC in case of any administrative issue in office.Monitoring and keeping/updating the record of inventory of stationery/ brochures etc Ordering Lunch/ snacks for employees/guestsSetting WebEx meetingsHandling EPABX. Updates Telephone directory/ contactsArranging Company sim cards & internet dongleLeads the co-ordination for timely receipt of office bills and payment on time (Mobile, landline, internet, electricity etc)Co-coordinating with building Management for any administrative / maintenance issuesHR co-ordinationPersonnel File managementCo-ordination for trainings & maintenance of Training recordsCo-ordination for official document signature and sharingAttendance & leave record managementGives attendance & I cardsMarComCo-ordinates with printing vendor for Visiting cardsI cardsStationeryProduct broachers/ leaflets etcCo-ordinates/ offer support for conferences, distributor meets etc.

1. fluent English2. fast typing speed3. master in mail communications4. master in excel & google sheet.also,perfect in advance excel, v-look up5. data analytical skill