Assistant Executive

SK Outsourcing Pvt Ltd

front desk management - visitor management

secretarial work for md :

scheduling calendar & meetings

travel - visa, hotel & tickets

documentation for travel expense reimbursement

credit card bill management

co-ordinate for company lease car for md

office administration

courier management- rate contract, daily dispatches and receipts, monthly bill checking & reconciliation

travel desk - finding new agents, crosschecking prices from agents/ online, booking train and air tickets via agent or sometimes self with company credit card, spoc for any changes in the travel plan/ tickets

travel & hotel arrangements for all employees.

negotiates for rate contracts and best deals with hotels, does hotel room bookings for employees/company guests as per their travel plans

ensure 5s in office, housekeeping

ensure procurement and ample availability of office consumables- tea, coffee, stationery etc

spoc in case of any administrative issue in office.

monitoring and keeping/updating the record of inventory of stationery/ brochures etc

ordering lunch/ snacks for employees/guests

setting webex meetings

handling epabx. updates telephone directory/ contacts

arranging company sim cards & internet dongle

leads the co-ordination for timely receipt of office bills and payment on time (mobile, landline, internet, electricity etc)

co-coordinating with building management for any administrative / maintenance issues

hr co-ordination

personnel file management

co-ordination for trainings & maintenance of training records

co-ordination for official document signature and sharing

attendance & leave record management

gives attendance & i cards

marcom

co-ordinates with printing vendor for

visiting cards

i cards

stationery

product broachers/ leaflets etc

co-ordinates/ offer support for conferences, distributor meets etc.

• Experience

  3 - 9 Years

• No. of Openings

  4

• Education

  B.A, B.Arch, B.B.A, B.C.A, B.Com, B.Ed, Diploma, M.Arch, MD/Medicine Doctor, Any Bachelor Degree

• Role

  Front Desk Management

• Industry Type

  Recruitment Consulting / Staffing Services

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office