Executive Assistant Graduate Experience Jobs in Guwahati

We are seeking a skilled and organized Executive Assistant to support our team in North Guwahati. The ideal candidate will have 4-10 years of experience in a similar role and will be responsible for various administrative tasks.Key Responsibilities:- Manage Executive Schedule: Organize and maintain the calendar of the executive, ensuring all appointments and meetings are efficiently scheduled and updated.- Coordinate Communication: Handle incoming and outgoing communications, including emails and phone calls, ensuring clear and timely responses to stakeholders.- Prepare Reports and Documents: Assist in creating presentations and preparing reports for meetings, ensuring all materials are accurate and professionally formatted.- Organize Meetings and Events: Plan and coordinate meetings, including logistics such as venue, catering, and equipment, to ensure smooth operations.- Research and Data Analysis: Conduct background research on various topics to provide relevant information and support decision-making processes.Required Skills and Expectations:The ideal candidate will have strong organizational and time-management skills, enabling them to handle multiple tasks effectively. They should possess excellent communication skills, both written and verbal, with the ability to interact respectfully with various stakeholders. Proficiency in Microsoft Office Suite is necessary, along with the ability to learn new software quickly. Additionally, the candidate should display a high degree of professionalism and confidentiality in handling sensitive information. Flexibility and adaptability to changing priorities are essential for success in this role.

#Job Responsibilities:-Manage and maintain executives' schedules, including scheduling appointments, meetings, and travel arrangements.-Act as the primary point of contact for internal and external stakeholders, including screening and prioritizing incoming communications.-Coordinate and organize meetings, conferences, and events, including preparing agendas, taking minutes, and ensuring all necessary materials are provided.-Prepare and edit correspondence, reports, presentations, and other documents as required.-Conduct research and compile data as needed for various projects and initiatives.-Handle confidential information with discretion and professionalism.-Anticipate the needs of executives and proactively address issues before they arise.-Assist with special projects and initiatives as assigned.-Manage expense reports and other financial documentation.-Coordinate with other administrative staff to ensure seamless office operations.Requirements:Bachelor's degree preferred.Proven experience as an executive assistant or similar administrative role.Proficiency in Microsoft Office Suite and other relevant software.Excellent communication skills, both written and verbal.Strong organizational and time management skills with the ability to multitask and prioritize effectively.High level of professionalism and discretion when handling confidential information.Ability to work independently with minimal supervision.Flexibility to adapt to changing priorities and deadlines.Strong attention to detail and accuracy.Ability to build and maintain positive relationships with internal and external stakeholders.Married Female Only

Candidate must have knowledge of constructionMust know the local language and proficient

- Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.- Prioritize and coordinate appointments, ensuring that the executive's time is used effectively and efficiently.- Draft, proofread, and manage emails, letters, and other forms of correspondence on behalf of the executive.- Schedule and organize meetings, ensuring that the necessary materials, such as agendas, presentations, and reports, are prepared in advance.- Take meeting minutes and distribute them to relevant stakeholders.- Assist in tracking project milestones, deadlines, and deliverables, helping ensure that construction projects stay on schedule.- Prepare project reports, status updates, and presentations for management and stakeholders.- Organize and maintain project-related documents, contracts, blueprints, and other essential records.- Ensure all project documents are filed correctly, both digitally and physically, for easy access and compliance.- Assist in tracking project-related expenses, maintaining accurate financial records, and preparing financial reports for the executive or finance team.- Support the procurement process for construction materials, supplies, and subcontractors.- Assist with the preparation and review of purchase orders and contracts for vendors.- Organize travel arrangements, including flights, accommodation, and transportation for the executive and other team members related to construction site visits or client meetings.- Assist with the coordination of site visits, ensuring the executive has all the necessary information and materials.- Act as a point of contact for clients, contractors, and stakeholders, addressing their needs and facilitating communication.- Collaborate with team members and other departments to ensure smooth operations of construction projects.- Help with organizing internal meetings, ensuring that all team members are aligned on project goals and timelines.

- Married candidate is preferred.- Provide high-level administrative support to the senior management, including scheduling appointments, managing calendars, and organizing meetings.- Handle incoming calls, emails, and correspondence for the executive team, ensuring prompt responses and appropriate actions are taken.- Assist in preparing reports, presentations, and other documents required for meetings, business reviews, and presentations with clients or vendors.- Coordinate with the inventory management team to track stock levels of jewelry and accessories, ensuring that the executive team has up-to-date information on product availability.- Serve as a point of contact for high-value clients, ensuring exceptional customer service and timely follow-up on orders or inquiries.- Organize meetings, events, or trade shows, including logistics, invitations, and preparation of materials to support business development or client-facing activities.- Book and coordinate travel for the executive team, including flight, hotel, and transportation arrangements, ensuring seamless and cost-effective travel plans.- Monitor and track the executive teams business expenses, process reimbursements, and prepare expense reports for review.- Handle sensitive company information, financial data, and client information with utmost confidentiality and discretion.- Oversee the day-to-day operations of the office, ensuring a smooth workflow and addressing any administrative issues that arise.- Communicate with vendors and suppliers for jewelry sourcing, material procurement, and ensuring timely delivery of materials for production.- Provide support for various projects and initiatives, assisting with research, gathering information, and coordinating timelines for new product launches or promotional campaigns.- Assist with addressing customer concerns and inquiries, ensuring high levels of customer satisfaction, especially for premium clients.

- Organize and manage the executives calendar, including appointments, meetings, and travel schedules.- Prioritize urgent meetings, ensuring there are no conflicts and providing reminders.- Serve as the main point of contact between the executive and internal/external stakeholders.- Handle phone calls, emails, and correspondence, ensuring timely and professional responses.- Prepare and edit reports, presentations, and documents for meetings or client presentations.- Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items.- Coordinate travel arrangements, including flights, hotels, and transportation for the executive and other team members.- Assist in the preparation and review of real estate contracts and documents.- Manage and nurture relationships with key clients, investors, and business partners.- Maintain a high level of confidentiality regarding company matters, including sensitive financial data, contracts, and negotiations.- Assist with budget tracking, expense reports, and other financial tasks related to real estate projects or company operations.- Assist in coordinating real estate development or investment projects by tracking progress, timelines, and key deliverables.- Conduct market research on real estate trends, competitor analysis, and potential business opportunities.- Ensure the smooth running of the office, including managing office supplies, equipment, and coordinating with vendors or service providers.

Calendar Management: Scheduling and coordinating appointments, meetings, and conferences for the Director.Travel Arrangements: Booking flights, accommodations, transportation, and preparing itineraries for business trips. Communication Handling: Managing emails, phone calls, and correspondence on behalf of the Director. Information Management: Organizing and maintaining files, records, and documents. This includes both physical and digital records, ensuring easy access and retrieval.Meeting Support: Assisting with meeting preparations, which may involve creating agendas, distributing materials, and taking meeting minutes. Gate Keeping: Acting as a gatekeeper for the Director by screening and handling inquiries, requests, and visitors. Project Assistance: Providing project support by conducting research, gathering data, and creating reports or presentations. Confidentiality: Maintaining strict confidentiality regarding sensitive information, such as business plans, financial data, and personal matters.Event Planning: Coordinating and organizing company events, conferences, and meetings, which may involve logistics, catering, and guest management.Technology Proficiency: Being proficient in office software and tools, such as Microsoft Office, Google Workspace, and other software relevant to the organization.Problem Solving: Assisting in troubleshooting and problem-solving, whether related to administrative issues or other matters within the organization.Prioritization: Effectively prioritizing tasks and ensuring that critical matters are addressed promptly, especially when the Director is unavailable.Communication Liaison: Serving as a liaison between the Director and other staff members or external stakeholders, ensuring efficient communication and coordination.Continuous Learning: Staying updated on industry trends and best practices to enhance administrative skills and support the Director effectively.Open to travel, whenever required.