Admin Coordinator Job Vacancies in Delhi NCR

We are looking for a Personal Assistant (PA) to support our team in Gurgaon. The ideal candidate should be organized, proactive, and capable of handling multiple tasks efficiently. **Key Responsibilities:**- **Administrative Support:** Provide day-to-day administrative assistance, including managing schedules, organizing meetings, and maintaining documents to ensure smooth operations.- **Communication Management:** Handle incoming and outgoing communications, including emails and phone calls, representing the team professionally and promptly responding to inquiries.- **Travel Coordination:** Arrange travel plans, such as booking flights and accommodations, ensuring all travel logistics are well-organized for efficiency.- **Meeting Preparation:** Prepare agendas, take minutes during meetings, and distribute relevant materials to ensure all participants are well-informed.- **Task Management:** Assist in prioritizing tasks and managing time effectively to meet deadlines and support the team's productivity.**Required Skills and Expectations:**The ideal candidate should possess a bachelor's degree in B.A, B.B.A, Bachelor of Hotel Management, B.Sc, or B.E. Previous experience as a PA or in a similar role for 1 to 5 years is preferred. Excellent communication skills, both verbal and written, are essential. The candidate should have strong organizational abilities, with attention to detail and the capability to manage multiple responsibilities. Proficiency in Microsoft Office Suite is also important. We expect a proactive attitude, the ability to work independently, and a commitment to confidentiality and professionalism. The role is full-time and based in the office, and we welcome applications from female candidates.

We are looking for an Admin Trainee to join our team at our Nehru Place office. This is a great opportunity for recent graduates or individuals with minimal experience who are eager to learn and grow in an administrative role. Key Responsibilities: - **Assist with daily administrative tasks**: Help with tasks such as filing, data entry, and managing documents to ensure smooth office operations. - **Support office management**: Help keep the office environment organized by maintaining office supplies, managing equipment, and ensuring cleanliness. - **Handle communication**: Assist in answering calls, responding to emails, and communicating with staff and clients, ensuring effective correspondence and information flow. - **Organize meetings and events**: Help plan and coordinate meetings, including scheduling, preparing materials, and taking minutes to support team activities. - **Learn and adapt**: Participate in training sessions and workshops to build administrative skills, contributing to personal and professional growth. Required Skills and Expectations: - **Strong communication skills**: Ability to convey information clearly and effectively, both verbally and in writing. - **Attention to detail**: Must be careful and precise when handling tasks to avoid mistakes and ensure quality work. - **Basic computer skills**: Familiarity with Microsoft Office (Word, Excel, PowerPoint) and email applications is essential for daily tasks. - **Team player**: Willingness to collaborate with others and contribute positively to a team environment. - **Eagerness to learn**: A proactive attitude towards acquiring new skills and knowledge related to administrative functions.

We are looking for a Front Office Coordinator to manage our reception area and ensure a welcoming environment. The suitable candidate will have 1 to 5 years of experience and will be responsible for various tasks that support our office operations.**Key Responsibilities:**- **Welcome Visitors:** Greet and assist visitors as they arrive, creating a friendly atmosphere and directing them to the appropriate person.- **Manage Phone Calls:** Answer and direct incoming calls promptly to the right departments, ensuring professional communication.- **Handle Correspondence:** Sort and deliver incoming mail and packages, and prepare outgoing mail, ensuring efficient communication flow.- **Schedule Appointments:** Coordinate and manage schedules for meetings and appointments, ensuring timely organization and use of meeting spaces.- **Maintain Office Supplies:** Monitor and order office supplies, keeping track of inventory to ensure that all necessary items are available for daily operations.**Required Skills and Expectations:**- The ideal candidate should have excellent communication and interpersonal skills, capable of interacting politely with clients and team members.- Strong organizational skills are essential for managing multiple tasks effectively and maintaining a tidy reception area.- Basic computer skills, including proficiency in Microsoft Office, are necessary for handling correspondence and managing schedules.- A professional appearance and demeanor are expected, as this role is often the first point of contact for visitors.- Ability to work as part of a team and maintain a positive attitude in a fast-paced environment is crucial.This is a full-time position based in our Dwarka office.

Generate leads through cold calls, site visits to builders/plumbers, and networking in Delhi's water infrastructure market.

Job Details:Role: Branch ManagerLocation: Delhi NCR / GurgaonExperience: Minimum 5 years (Insurance/Financial Services)Team Handling: At least 2 years (on paper)Salary: Minimum

Utilize company resources to develop a filing system that keeps all active sales files available digitally and in hard copy formTake the lead on organizing the resources necessary to put together high quality sales presentationsEnsure the inventory of custom sales presentation materials such as brochures and presentation folders is always up to dateAct as the primary customer service contact for clients who have questions about their accounts or our productsWork with other departments within the company to bring in additional help on creating sales presentations when needed

Company: Total ShapeLocation: RemoteSalary: $800 - $1,000 per monthPosition Overview:Were hiring a proactive and detail-driven Scheduler to manage calendars, appointments, and team coordination. You'll ensure meetings and deadlines are effectively planned and communicated across departments.Responsibilities:Manage and maintain schedules for key team membersCoordinate internal and external meetings, calls, and interviewsSend reminders, follow-ups, and meeting agendasReschedule or adjust calendar events based on shifting prioritiesCollaborate with team leads to plan project timelinesEnsure time zones and availability are accurately consideredQualifications:Experience in scheduling or administrative coordinationExcellent time-management and communication skillsStrong attention to detail and ability to multitaskFamiliarity with tools like Google Calendar, Zoom, Slack, Trello, etc.Ability to work independently in a remote environmentReliable, professional, and discreetPerks:100% remote positionFlexible working hoursPositive and collaborative team cultureGrowth opportunities in a rapidly scaling online businessTo apply, please follow these instructions:Search on Google for Total Shape then go to our Jobs page from the homepage. This is a test to see how well you follow instructions, given that we have hundreds of applicants competing for the position.Once you reach the Jobs page, fill out the Google Form there. Upload the CV in PDF format using Google Forms.We will contact you if we believe youre a good fit. But if you get no response within two (2) weeks, feel free to follow up by sending an email to our careers email with the subject line in this format: Position Applied For - Total Shape.Due to the large volume of applications we receive, we will only reply to those we deem qualified for the positions applied for.We will not reply to messages sent to our social media accounts about job applications- all communications from us will only be sent via email.If you don't receive a message, please feel free to re-apply after 6 months to another opening suitable for you in our company.

We are seeking an experienced, organized, and nurturing Pre-School Coordinator to oversee the academic and administrative functioning of the pre-school. The Coordinator will support teachers, ensure high-quality early childhood education, maintain parent communication, and uphold school policies while creating a positive, child-centered learning environment.Key ResponsibilitiesAcademic & Program CoordinationPlan, implement, and monitor the pre-school curriculum in alignment with early childhood education standardsSupport and mentor pre-school teachers in lesson planning, classroom management, and child development practicesObserve classrooms regularly and provide constructive feedback to teaching staffEnsure age-appropriate learning activities and assessments are effectively conductedAdministration & OperationsOversee daily operations of the pre-school, including schedules, attendance, and classroom functioningMaintain academic records, child progress reports, and documentationEnsure compliance with health, safety, and regulatory requirementsCoordinate admissions, orientation programs, and transitionsParent & Staff CoordinationAct as a key point of contact for parents, addressing concerns and sharing student progressOrganize parent-teacher meetings, workshops, and school eventsFacilitate effective communication between management, teachers, and support staffStudent Well-Being & DevelopmentPromote a safe, nurturing, and inclusive environment for all childrenMonitor childrens overall development and recommend interventions when neededSupport positive behavior guidance and social-emotional learningQualifications & SkillsBachelors or Masters degree in Early Childhood Education or a related fieldMinimum experience in pre-school teaching or coordination (as required by the institution)Strong knowledge of early childhood development and curriculum frameworksExcellent leadership, organizational, and communication skillsAbility to manage teams, multitask, and handle parent interactions professionallyWarm, patient, and child-focused approachWork EnvironmentPre-school classrooms and administrative officesRequires active engagement with children, staff, and parents

As a Sales Coordinator, you will be responsible for supporting the sales team in achieving their targets and ensuring smooth operations. This includes managing communication with clients, preparing sales contracts, maintaining sales records, and coordinating sales activities.Key responsibilities include:- Assisting sales team in preparing sales proposals and presentations to potential clients.- Coordinating with different departments to ensure timely delivery of products/services to clients.- Managing inbound and outbound calls to address customer inquiries and resolve issues promptly.- Maintaining accurate and up-to-date sales records and reports for management review.- Collaborating with marketing team to develop promotional materials and strategies to boost sales.Applicants should have a minimum of 2 years of experience in sales coordination, preferably in a similar industry. A graduate degree is required. Strong communication, organizational, and interpersonal skills are essential. The ideal candidate should be detail-oriented, proactive, and able to work well under pressure. A female candidate is preferred for this role.

- Key Responsibilities:1. Support the sales team by coordinating sales-related activities, such as responding to client inquiries, preparing sales proposals, and generating sales reports.Explanation: The Sales Coordinator will assist the sales team with various administrative tasks to ensure smooth operations and efficient sales processes.2. Maintain and update sales and customer records in the CRM system.Explanation: It is essential for the Sales Coordinator to maintain accurate and up-to-date records of sales activities and customer interactions for reference and analysis.3. Communicate with customers to provide information, address inquiries, and resolve any issues.Explanation: The Sales Coordinator will need to interact with customers to provide assistance, answer questions, and ensure customer satisfaction throughout the sales process.- Required Skills and Expectations:1. Strong communication skills to effectively interact with team members and customers.2. Organizational skills to manage multiple tasks and prioritize responsibilities effectively.3. Attention to detail to ensure accurate data entry and documentation of sales activities.4. Basic knowledge of CRM systems or willingness to learn and adapt to new software.5. Ability to work in a fast-paced environment and collaborate with a team to achieve sales goals.

- **Manage office supplies and equipment**Ensure that office supplies are well stocked and keep track of equipment maintenance and repair needs.- **Handle incoming and outgoing communication**Answer phone calls, respond to emails, and distribute mail to the appropriate recipients.- **Organize and schedule appointments and meetings**Maintain calendars, schedule meetings, and make arrangements for conference calls or video conferences.- **Assist in data entry and record keeping**Input data into computer systems, update records, and maintain organized files for easy retrieval.- **Provide administrative support to team members**Assist colleagues with tasks such as document preparation, meeting coordination, and travel arrangements.Required skills and expectations:- Ability to prioritize and multi-task in a fast-paced environment.- Excellent communication skills, both written and verbal.- Proficiency in using Microsoft Office suite and other relevant software.- Strong attention to detail and organizational skills.- Ability to work independently and collaboratively with a team.- Flexibility to adapt to changing priorities and deadlines.- Maintain confidentiality of sensitive information.

Role OverviewWere looking for a proactive and detail-oriented professional to assist the Sales Manager in day-to-day coordination, client communication, and operational support. This role involves managing sales documentation, ensuring smooth order flow, and supporting the manager in client-facing activities. The ideal candidate is organized, confident, and capable of handling multiple responsibilities with accuracy and professionalism.Key ResponsibilitiesSales Support & CoordinationWork closely with the Sales Manager to support all ongoing client requirements.Coordinate smoothly between sales, design, sourcing, logistics, and accounts teams.Prepare business presentations, proposals, and client communication drafts.Track orders from initiation to delivery, ensuring all stages are completed on time.Manage follow-ups with clients regarding approvals, deliveries, and order updates.Schedule meetings, maintain calendars, and handle client correspondence.Assist in organizing client meetings, exhibitions, and corporate events.Documentation & ReportingMaintain and update sales trackers, order sheets, and performance summaries.Prepare MIS reports, weekly and monthly summaries, and internal dashboards.Ensure accuracy, consistency, and timely upkeep of all sales documentation.Identify delays or bottlenecks in order cycles and escalate them appropriately.Operational & Administrative TasksEnsure smooth coordination of internal approvals and documentation flow.Assist the Sales Manager with administrative tasks such as follow-up lists, call logs, and meeting prep.Maintain a structured filing system for all client and order-related documents.Learning & DevelopmentStay updated on processes, tools, and industry trends relevant to sales operations.Take initiative in improving work processes and suggesting enhancements.Key Skills & CompetenciesExcellent written and verbal communication skillsProficiency in MS Office (Excel, PowerPoint, Word)Strong coordination and multitasking abilitiesAttention to detail and ability to work under timelinesGood interpersonal skills and a customer-service mindsetStrong analytical and reporting skillsPerformance IndicatorsAccuracy and timely completion of coordination tasksQuality of reporting and documentationSmoothness of inter-department coordinationSatisfaction level of manager and clientsContribution to improving internal processes

Assist in site supervision, daily execution, quality checks, and material handling. Prepare reports, manage labor, ensure safety, and support senior engineers. Must have a bike and a valid driving license. Freshers with a Civil background preferred.

Key ResponsibilitiesAnswer and Direct Phone Calls: Manage incoming calls and inquiries, directing them to the appropriate personnel as needed. Organize and Schedule Appointments: Coordinate meetings and appointments, ensuring that schedules are maintained efficiently. Maintain Contact Lists: Keep updated records of contacts, ensuring easy access to important information. Produce and Distribute Correspondence: Create and send memos, letters, faxes, and forms, ensuring clear communication within the organization. Assist in Report Preparation: Help prepare regularly scheduled reports, contributing to the overall administrative functions of the office. Develop and Maintain Filing Systems: Organize and manage physical and digital filing systems to ensure easy retrieval of documents. Order Office Supplies: Monitor and manage inventory of office supplies, placing orders as necessary to maintain stock levels. Book Travel Arrangements: Coordinate travel plans for staff, including booking flights, accommodations, and transportation. Provide General Support: Assist with various administrative tasks as needed, supporting other team members and departments. Required Skills and QualificationsStrong Communication Skills: Ability to communicate effectively both verbally and in writing.Organizational Skills: Excellent organizational abilities to manage multiple tasks and priorities.Proficiency in Office Software: Familiarity with software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools.Attention to Detail: Strong attention to detail to ensure accuracy in tasks and documentation.Problem-Solving Skills: Ability to address issues and find solutions efficiently. This role is crucial for maintaining the efficiency of office operations and supporting the overall productivity of the team. Administrative assistants often serve as the first point of contact for clients and visitors, making their role vital in creating a positive impression of the organization.Please email resume at ingeniousimmigration@outlook.com

Sales co Ordinator required

Plan and execute preventive and breakdown maintenance of plant machinery, utilities, and equipment.Maintain records of maintenance schedules, spare parts, and service reports.Coordinate with vendors for repair, calibration, and servicing work.Ensure uninterrupted operation of electrical systems, compressors, DG sets, HVAC, water systems, etc.Monitor energy consumption and suggest cost-saving improvements. Prepare maintenance budget and ensure timely procurement of maintenance materials.

Key ResponsibilitiesCoordinate with sales team and vendors for orders, quotations, and timely follow-ups.Prepare and maintain sales records, order sheets, and tracking reports.Assist in sending quotations, proformas, and dispatch updates to clients.Communicate with clients for order confirmations, delivery status, and basic support.Coordinate internally with warehouse/dispatch teams when required.Manage daily communication through phone, WhatsApp, and email.Support sales team with documentation, follow-ups, and reporting.Minimum 1 year experience in sales coordination, back-office, or admin support.Good communication in Hindi and basic to medium proficiency in English.Medium-level Excel skills (data entry, basic formulas, maintaining sheets).Confident, organized, and comfortable handling follow-ups.Female candidates preferred.;

Office Executive for machinery Company in sector 49, Gurgaon MCPSKey Responsibilities:The candidate should be knowledgeable, smart, and able to prepare emails and handle correspondence with clients and buyers independently.They should also be able to communicate effectively with senior officials.The candidate will report to the CEO and be able to handle his travel arrangements, emails, and day-to-day operations.RequirementsBachelors degree (preferred).(minimum 2 years )of experience in administrative roles, especially in drafting professional emails and client communication.Proficiency in MS Office (Word, Excel, PowerPoint).Strong communication, organizational, and multitasking skills.Ability to work independently and handle confidential information.Pleasant personality with a professional demeanor.If you are interested so please share me your CV atcapitalplacement21@gmail.com9891409300

Front Desk Executive/Receptionist :-1. Greeting Visitors: Warmly welcoming clients, visitors, and employees as they arrive at the office.2. Managing Calls: Answering and directing incoming phone calls, taking messages, or providing information as required.3. Visitor Management: Maintaining visitor logs, issuing visitor passes, and notifying employees about their guests.4. Scheduling Appointments: Managing meeting room bookings and coordinating with other staff members for schedules.5. Customer Service: Responding to inquiries in person, over the phone, or via email and addressing any concerns.6. Administrative Support: Assisting in clerical work such as photocopying, scanning, filing documents, and handling courier services.7. Managing Office Supplies: Keeping track of office supplies, inventory, and placing orders when necessary.8. Handling Deliveries: Receiving and distributing mail and packages.Skills Required Communication: Strong verbal and written communication skills. Organizational Skills: Ability to handle multiple tasks and manage time effectively. Technical Proficiency: Familiarity with MS Office, email management, and office equipment like printers and fax machines. Customer Service: A positive attitude and ability to interact professionally with visitors and employees. Problem-Solving: Ability to address and resolve issues as they arise in a calm and efficient manner.

Administrative Support: Provide administrative assistance such as filing, dataentry, photocopying, and scanning documents as needed.Customer Service: Assist customers with inquiries, provide information aboutservices or products, and address any concerns promptly and effectively.Should have good communication and presentation skills.