Personal Secretary Job Vacancies in Gujarat

We are looking for a dedicated Personal Secretary to support daily administrative tasks in our office located in Ahmedabad. This part-time role is ideal for a motivated individual who is eager to learn and grow in a professional environment.**Key Responsibilities:**- **Manage Schedules:** Organize and maintain schedules for meetings, appointments, and travel plans to ensure effective time management for executives.- **Communication Liaison:** Serve as the first point of contact for internal and external communications, ensuring messages are relayed promptly and accurately.- **Document Preparation:** Prepare, format, and edit documents such as reports, presentations, and correspondence, ensuring clarity and professionalism.- **Office Organization:** Maintain a well-organized office space, including filing documents and managing office supplies to create a productive work environment.- **Meeting Coordination:** Assist in planning and coordinating meetings, including booking venues, arranging logistics, and distributing materials to participants.- **Confidentiality Management:** Handle sensitive information with discretion, maintaining confidentiality as required to protect both company and personal information.**Required Skills and Expectations:**The ideal candidate will be detail-oriented and possess excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential. A positive attitude and willingness to learn are highly valued. Candidates must have a relevant educational background (B.A, B.B.A, B.Com, or B.Ed) and should be able to work effectively in a team environment while taking initiative in individual tasks. This position is exclusively open to female applicants.

Need candidate for Personal Secretary cum BDM. Experienced candidates will be preferred. Need candidate on urgent basis. Interested candidates can call directly so that telephonic and in person interview can be arranged.

Job Title: Personal SecretaryLocation: Gandhinagr, Job Type: Full-timeReports To:Chief Fire OfficerAbout the RoleWe are seeking a highly organized and proactive Personal Secretary to provide administrative and personal assistance to the Chief Fire Officer. The ideal candidate will be a multitasking with excellent communication skills and the ability to maintain confidentiality while managing a variety of tasks with precision and discretion and friendly.Personal Secretary Responsibilities and Duties Manage calendars, appointments, and travel arrangements Handle phone calls, emails, and correspondence on behalf of the executive Prepare reports, presentations, and meeting minutes Organize and maintain files, records, and important documents Coordinate meetings, events, and logistics with internal and external stakeholders Screen visitors and manage daily administrative tasks Monitor and order office supplies as needed Maintain a high level of confidentiality and discretion Perform personal errands or tasks as required Plan Visits Tours and assist during it.Personal Secretary Qualifications and Skills Excellent organizational and time management abilities Strong written and verbal communication skills High level of discretion, reliability, and professionalism Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Ability to multitask and prioritize under pressure Attention to detail and proactive problem-solving skills Familiarity with office equipment and administrative procedures Flexible, resourceful, and adaptable to changing priorities and timings.Education and Experience Requirements Diploma required; Associates or Bachelors degree preferred Experienced in an administrative or executive assistant role Experience supporting high-level executives or private individuals is a plus Knowledge of calendar and travel management software is an advantageSalary break-out:- 8,000/- to 12,000/- Basic 2,000/- Duty Maintenance allowance (Fixed) 500/- Over time Allowance per day (Only during Travelling.)Physical Criteria.Height: - Min 135CMsWight: - Min 50 KgsChest: - 60 65 CMs(Not required in female but difference of 5CMs during Breathing) Uniform prescribed.Equivalent to LFM / Sub Officer. (Rank will be given only after passing the exam.)1st Uniform - Navy blue pants / Skirt with white shirt with appropriate ranks and articles. With Black office shoes and Black belt and red beret cap. Office Uniform - Navy Blue Pant / Skirt with Same Colour Shirt with appropriate ranks and articles. With Black office shoes and Black belt and red beret cap. PT/ Field Uni. - Single piece Cover- all Suit with all PPEs. to be worn during all field visits and ground trainings. Training.First month of job will be considered as Training period.During this period candidate will be trained for basic fire fighting, first aid, rescue, N.B.C. and Fire System designing. (Certificate to be provided by AIFS) Half salary plus Allowances will be given as stipend. Call 9011935513

Organize and coordinate the day-to-day Meetings In-House and Outside Meetings / TeleConferencing / Call Reminders, Appointments, meetings, and travel and hotel bookings. Manage emails, communication channels and respond to correspondence appropriately onbehalf of the executives. Prepare and distribute internal and external documents, including agreements, reports,memos, Bills and letters. Maintain the electronic and paper files of the Managing Director and ensure they are indexedand updated regularly. Handle confidential information with discretion and professionalism. Plan and coordinate events and conferences as required. Provide general administrative support, including taking phone calls, handling inquiries, andmanaging the office calendar. Perform other duties as assigned by the Managing Director. Handling or coordinate visitor schedule valuable guest of Top management Manage document room and ensure register for important documents of corporate Handle proper communication with subordinates or other concern department Arrange important meeting and related communication Preparing reports and collecting require data Coordinate canteen management and guest lunch arrangementsInterested Candidates Can Apply Now in 7623888872

Dear CandidatesGreetings!!Currently We have urgent Vacancy for Executive Assistant To MD With Leading Pharma Industry @ VadodaraRequired : Exp. Min 3 yearsCTC : Based in industryExperience must be in Personal Assistant or Executive Assistant to MDIndustry : Preferred : Pharma or ChemicalOnly Female Candidates can applyInterested candidate can Share your resume on :Email ID : career1.rojgari@gmail.comWhats app : 9033526312Thanks & RegardsKhushaliHR Executive9033526312Rojgari Placements pvt Ltd.

Need candidate for Personal Secretary cum BDM.

Need candidate for Perosnal Secretary cum BDM.

We are looking for a dedicated Personal Secretary to support the daily operations of a professional office environment. The ideal candidate will help ensure smooth communication and assist with various administrative tasks.**Key Responsibilities:**- **Manage Correspondence:** Organize and handle all incoming and outgoing communication, ensuring timely responses and clarity in messages.- **Schedule Meetings:** Coordinate and maintain schedules for appointments and meetings, including booking venues and preparing necessary materials in advance.- **Document Management:** Assist in preparing, organizing, and filing important documents, making sure that records are kept accurate and up to date.- **Support Office Functions:** Provide administrative support to team members as needed, including data entry, report generation, and office supply management.- **Manage Phone Calls:** Answer and direct calls professionally, taking messages and providing information as required.**Required Skills and Expectations:**The ideal candidate should possess excellent communication skills, both verbal and written, to effectively interact with clients and team members. A good understanding of office software, including word processing and spreadsheets, is essential. Attention to detail is crucial, as the role involves managing important documents and correspondence. The candidate should be organized, reliable, and capable of working independently with minimal supervision. An ability to multitask and prioritize tasks effectively in a fast-paced environment is also important. Additionally, a pleasant demeanor and a professional approach are expected as you will be representing the office during interactions. Female candidates are preferred for this part-time role based in an office in Vadodara.