Secretarial Assistant Job Vacancies in Ahmedabad

Job PurposeThe Personal Assistant position at MIFM involves providing comprehensive administrative and organizational support to MD of company. This role is critical in ensuring schedules are organized, communications are streamlined, and the executive can focus on core strategic responsibilities. A high degree of professionalism, attention to detail, and the ability to handle sensitive information with discretion are essential. Key Responsibilities Calendar and Schedule Management: Proactively manage complex diaries, including scheduling meetings, appointments, and resolving conflicts efficiently. Communication Handling: Screen and prioritize incoming emails, phone calls, and correspondence on behalf of the executive, ensuring prompt responses or appropriate escalation. Travel Coordination: Plan and organize detailed domestic and international travel itineraries, including flights, accommodation, and ground transportation. Meeting Preparation: Coordinate meetings and events, including logistics, preparing agendas, presentations, and documents. Take meeting minutes and follow up on action points as required. Document and Report Preparation: Type, format, and edit various documents, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Information Management: Maintain and update contact lists, implement efficient electronic and paper filing systems, and manage databases. General Administrative Support: Provide ad-hoc administrative and personal support, including running errands when required, managing office supplies, and liaising with internal departments. Required Qualifications and Skills Proven experience as a Personal Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational, time-management, and multitasking skills, with the ability to prioritize workload effectively. Excellent written and verbal communication skills. High level of discretion and the ability to handle confidential and sensitive information with integrity and professionalism. Ability to work autonomously, use initiative, and adapt to a fast-changing work environment. Strong problem-solving abilities and attention to detail. Preferred Qualifications A Bachelor's degree or equivalent experience is preferred. Certification in Administrative Professional (CAP) is a plus. Experience with other software or programs relevant to the industry

- Responsible for handling various administrative tasks such as managing office supplies, filing paperwork, and organizing office events. This includes ensuring the office runs smoothly on a day-to-day basis.- Conduct documentation work like preparing reports, memos, and other documents as needed. This requires attention to detail and strong organizational skills.- Assist in secretarial activities including scheduling appointments, managing calendars, and handling correspondence. Good communication skills are essential for this task.- Utilize coordination skills to liaise with various departments and external stakeholders to ensure efficient workflow. This involves multitasking and prioritizing tasks effectively.- Perform clerical work such as data entry, maintaining records, and managing spreadsheets. This requires proficiency in using office software and attention to detail.Skills and Expectations:1. Strong organizational skills to effectively manage administrative tasks and keep track of various responsibilities.2. Excellent communication skills to interact with colleagues, clients, and vendors professionally.3. Ability to multitask and prioritize tasks to meet deadlines efficiently.4. Proficiency in using office software such as MS Office (Word, Excel, PowerPoint) for documentation and clerical work.5. Attention to detail to ensure accuracy in documentation and administrative tasks.

PA cum Receptionist

English Steno typist with skill to do clerical work and secretarial assistance

Managing diaries and often controlling access to the manager/executive. Booking and arranging travel, transport and accommodation. Organizing/ Coordinating events and conferences. Reminding the manager/executive of important tasks and deadlines.

We are looking for 1 Office Secretary Post in Bopal, Ahmedabad, Gujarat,Secretary,Assistant to director, with deep knowledge in Microsoft Office,Secretarial Activities,Listing Agreement, Secretary,Assistant to director and Required Educational Qualification is : Professional Degree

Hiring for 5 Personal Assistant Jobs in Ahmedabad, with minimum 2 Years Experience, Required Educational Qualification is : Other Bachelor Degree with Good knowledge in English Shorthand, Secretarial Activities, Assistant Manager etc.

We are looking for an Executive Secretary to manage the MDs office for our client located Mumbai and AhmedabadWould be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetingsAnswer phones and direct and guide all incoming calls promptly and efficiently.Communicate and handle incoming and outgoing electronic communications on behalf of the MDReview and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely mannerUpdating the Travel schedule and hotel reservationsEnsure that all confidential sensitive information is securely handled, stored as appropriate no such information is divulged or made accessible to unauthorized person.Coordinate various meetings from MD s office and look after day to day activities in MD s office.Follow up and co-ordination with various departments of HO and plants for updates on the actions taken Record ManagementMaintaining contact database of the MDCoordinate and follow-up on all tasks assigned by the top management within the allotted deadlinesSchedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.Research work for a work area given by the MDOrganizing coordinating events conferences.Organize and maintain the office filing system.Requirement:3-8 Years of overall experience in similar role1. Excellent Communication (Verbal & Written) and interpersonal skills 2. Note keeping Skills and Research3. Maintain Minutes of the Meeting4. Coordinating with Staff whether allotted work is done properly.Salary : 4 to 6Lacs PA

Key Responsibilities:>Conducting legal research on various topics and providing comprehensive analysis>Assisting in drafting legal documents, including contracts, briefs.>Collaborating with attorneys and legal professionals on a range of legal matters>Performing administrative tasks to support the legal team

Job Summary: We are seeking a highly motivated and skilled Personal Assistant to Director to provide administrative and secretarial support to our Director. The successful candidate will be responsible for managing the Director's schedule, arranging meetings and appointments, and handling various administrative tasks. The ideal candidate should be presentable, fluent in Hindi, English, and Gujarati languages, have a graduate degree, and possess 2 years of experience in a similar role. Responsibilities: Manage the Director's schedule and calendar, including arranging and scheduling appointments and meetings. Coordinate and arrange travel plans, including transportation and accommodations, as required. Manage and maintain the Director's files and records, including confidential documents and information. Prepare reports, presentations, and correspondence on behalf of the Director, as needed. Communicate effectively with clients, vendors, and other stakeholders, both in person and over...

Looking for Executive Assistant & Personal Assistant to Director for Manpower CompanyLocation - C.G Road, AhmedabadOffice time: 10 am to 7 pm 6 daysSalary - up to 50k pmRequired :- Minimum of 2+ years of relevant experience- Graduate- Should know Hindi, English & Gujarati

ResponsibilitiesAct as the point of contact between the manager and internal/external clientsScreen and direct phone calls and distribute correspondenceHandle requests and queries appropriatelyManage diary and schedule meetings and appointmentsMake travel arrangementsTake dictation and minutesSource office suppliesProduce reports, presentations and briefsDevise and maintain office filing system

Job Role: Personal Assistantsalary: 25000 to 40000age: 25 to 40experience: 1 to 2 Yearsmust have Good Communication Skill,Time Management,Multi-tasking,Basic Computer Knowledge.

Reporting to Director,* Coordinating & Managing with departments as per requirements. Getting the corporate profile updated from time to time. Managing companys common email address & ensuring the communication of emails to concerned persons. Sending receipt acknowledgements & reminders on instruction of executive from common email address: Preparing & maintaining the minutes of meetings. Preparation of email drafts for various day to day matters like corporate introduction, demanding outstanding dues etc. Scheduling meetings with executive or outside member & ensuring that no meetings with carried out without specific agenda. Preparing or formatting or summarizing of reports. Making Travel arrangements for Executive, Member/client

Urgent requirement for PA(Personal Assistant) Location: C.g Road AhmedabadExperience: Minimum 2 Year Salary: 15k - 25kRegards,Ginita ShahMilestone Placement services pvt. ltd.

Manage Office Tasks Such As Filing, Generating Reports And Presentations, Setting Up Meetings, And Reordering Supplies Make Travel Arrangements Such As Booking Flights, Card, And Making Hotel And Restaurant Reservations Screen Phone Calls And Route Callers Use The Computer To Generate Reports, Transcribe Minutes From Meetings, Create Presentations, And Conduct Research Greet And Assist Visitors Maintain Polite And Professional Communication By Phone, Email, And Regular Mail

Personal Assistant to Managing Director. The job role requires you to conduct all admin and secretarial activities. Knowledge of excel is a must. Sales knowledge is a bonus.