Secretarial Assistant Job Vacancies in Pune

Position: Executive Assistant to Managing DirectorLocation: Baner / Bhandarkar Road / Camp, PuneExperience: 35 years as an EA or Secretary to MD/DirectorKey Requirements:Exceptional follow-up skills, Fluent in English , Good at MS Office (Word, Excel) and Google Tools (Sheets, Forms, Docs), Strong confidentiality and precision in communication, Professional and proactive, Excellent in follow-up & coordination. Education: Graduate from secretarial college or similar field or Graduation, Diploma in Aviation.Salary: 40,000 to 50,000 per month (plus PF, Gratuity, Bonus, Laptop, SIM & Phone)________________________________________Key Responsibilities: Complete task tracking ownership: Maintain and update a shared Google Sheet daily for tasks, ensuring nothing is missed. No forgetting of tasks assigned: Even if assigned via WhatsApp, verbal instructions, or task sheets follow-ups and closures are your responsibility. Protect the MDs time:o Meetings must be ready to start on time (participants, presentations, screen connections).o Anticipate logistical needs and prep the meeting rooms, teams, materials in advance. Manage Calendar: Daily scheduling, travel planning (domestic and international), time blocking to ensure MDs day is smooth. Coordinate and monitor all dealership team tasks: Ensure continuous execution and follow-up across departments. Prepare and maintain MOMs (Minutes of Meetings) with clear actionables and deadlines. Handle personal tasks: family appointments, insurance claims, etc. professionally and discreetly. Communication Management: Draft letters, MIS reports, and official communication with highest standards. Travel Management: Flights, visas, hotels, cabs both for MD/ his family and any team as needed. Confidentiality: Handle business and personal information with absolute discretion. Follow-up skills at a world-class level No task should ever be forgotten. Excellent English, Hindi, and Marathi understanding To communicate effectively across teams, vendors, staff. Highly organized Expert at handling multiple priorities without confusion. Technologically comfortable Google Sheets, MS Office (Excel, Word, PPT), WhatsApp, Gmail, Calendar. Professional Appearance and Demeanor Neat, composed, polite yet firm. Longevity Looking for a stable candidate willing to commit long-term (Minimum 3+ years). Thick-Skinned Professionalism Must handle direct feedback without ego; the focus is always on getting the work done. Meeting Preparedness Before MD enters any meeting, everything should be ready (attendees, documents, screens, connections).Tools that you must master: Google Sheets (Task Tracker) WhatsApp (for task assignment and updates) Gmail (for daily correspondence) Google Calendar (for meetings) MS Excel (for data handling, if needed) Skills Self-Assessment: (Scale: 1 - No knowledge, 5 - Expert Level)Skill Rate Yourself (1 to 5)Google Sheets MS Excel (Vlookup, Pivot, Linking Sheets) Google Calendar Management Drafting Formal Emails / Letters English Fluency (Verbal & Written) Hindi Understanding (Verbal & Written) Marathi Understanding (Verbal & Written) Handling Domestic & International Travel Bookings Organizing Meetings and Preparing Setup (Screen, Computer, Participants) C. Technical Skills13. How proficient are you with these (rate yourself 1-5):o MS Wordo MS Excel (Pivots, Vlookup, Linking Sheets)o MS PowerPointo Google Sheets, Forms, Docs14. In Excel, can you:o Create a pivot table?o Link data from two different sheets?o Use VLOOKUP or HLOOKUP? (Optional: conduct a live mini-test)15. How comfortable are you managing Google Calendar scheduling across different time zones?

Qualification: Any Graduate / Post GraduatePost :- Admin ExecutiveExperience: 0 - 2 YearsCTC: As per company standardRoles & Responsibilities: Virtual Front Desk management. Attending to employees and clients who come to the virtual office,understanding their requirements, and directing their inquiries to theconcerned team member. Manage the managers calendar, prioritise/schedule various tasks, and takecare of various due dates & schedule meetings, and maintain a work log. Help your manager organise team-building activities that happenmonthly, quarterly & annually. Build a strong bond with employees. Ability to develop people management skills.Skills Required: Advanced knowledge of Zoom, Google Calendar, Gmail & MS Office. Excellent Communication Skills (Verbal and Written). Should be multitasking, energetic, and have a positive learning attitude. Sharp time management skills.Perks & Benefits: Flexible working hours. Ethically strong culture and value-based organisation to work with. Great learning exposure. Highly supportive team and learning serious concepts through fun. Be comfortable traveling 20-25 days a year.Pre-requisites: A laptop and strong WiFi connectivity are mandatory. Immediate joiners are preferred.Job Location: Virtual/Remote (keep on your audio and video during working hours).

Join optimeyes as an Executive Assistant(Female Candidate Required) and play a pivotal role in streamlining operations with your expertise.Leverage your 5 to 12 years of experience in administrative functions to facilitate efficient office workflow.Showcase your proficiency in Calendar Management by efficiently organizing and prioritizing appointments and meetings.Exercise your expertise in making Travel arrangements, ensuring seamless logistics for business trips and events.Utilize your skills in Administration to support daily office operations and contribute to creating an organized work environment.Demonstrate your capabilities in managing Accounts, overseeing financial transactions and budgeting processes.Handle Payments with accuracy and timeliness, contributing to the financial health of the organization.Engage in Secretarial activities, including drafting correspondences, preparing reports, and maintaining records.Collaborate closely with senior management, providing them with reliable support and assisting in decision-making processes.Benefit from joining a dynamic team, where your skills in administration and organization will be highly valued and pivotal to our success.

1. Performs secretarial work. 2. Transcription: Dictate the meetings, conference & events. 3. Document Management: Organizing and maintaining legal documents, case files. 4. Managing correspondence, scheduling appointments 5. Effectively utilized stenography skills to transcribe important meetings, conferences. Updating paperwork and maintaining documents of Directors.The responsibilities can be reviewed or changed from time to time as per the guidance of reporting manager.

We are hiring for the positions of Admin Executive Managing the day-to-day operations of the officeOrganizing and maintaining files and recordsManaging Meeting and conducting co- ordinationOffice maintenanceContact Person- Deepak - 7757087059ID- deepak.vijayamgmt@gmail.com

Personal assistant cum secretary

evising/maintaining office systems, including data management and filingarranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentationsscreening phone calls, enquiries and requests, and handling them when appropriatemeeting and greeting visitors at all levels of seniorityorganising and maintaining diaries and making appointmentsdealing with incoming email, faxes and post, often corresponding on behalf of the managercarrying out background research and presenting findingsproducing documents, briefing papers, reports and presentationsorganising and attending meetings and ensuring the manager is well prepared for meetingsliaising with clients, suppliers and other staff.

To assist Company directors in follow up activities by staff & submit reports on tasks assigned on daily basis

Urgent requirement for airliance job for undergrounding staff contact now 8168627829

We are looking for 5 Executive Secretary Posts in Pune, Maharashtra, with good communication skills and good knowledge for daily activates

We are looking for 1 Executive Assistant Post in Pune, Maharashtra, Goa, Karnataka, with deep knowledge in Microsoft Office, Secretarial Activities and Required Educational Qualification is : Other Bachelor Degree, Post Graduate Diploma, M.B.A/PGDM, M.Tech

Job Description:We are seeking an experienced Executive Assistant to support our company CEO in managing daily activities, schedules, and communications. The ideal candidate must have experience in the construction industry, be highly organized, proactive, and possess excellent communication skills. The Executive Assistant will manage complex calendars, handle confidential information, and liaise with internal and external stakeholders in the construction industry.Key Responsibilities:- Assist top management in day to day activities including scheduling.- Manage and maintain executives' calendars, schedule appointments, and coordinate meetings, site visits, and inspections.- Coordinate and communicate with internal and external stakeholders, including clients, contractors, architects, engineers, and suppliers.- Draft and edit correspondences, presentations, reports, and other documents related to construction projects.- Manage confidential information and documents with discretion and professionalism.- Prepare expense reports, process invoices, and manage budgets for construction projects.- Perform various administrative tasks, including filing, photocopying, scanning, and organizing records related to construction projects.- Provide backup support to other administrative staff as needed.Qualifications:- Bachelor's degree in Commerce, Arts, BBA, MBA, Any Business Administration, Communications, or a related field.- 5 years of proven experience as an Executive Assistant or similar role, supporting construction executives or high-level managers in the construction industry.- Proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint.- Ability to work independently, take initiative, and prioritize tasks effectively in a construction setting.- Experience with construction terminology, project management, and contract administration is a plus.

Should have minimum 3 to 5 Years of experience as an Executive Assistant to the MD / Director of a Company.Educational Qualification:- GraduatesRoles Responsibilities:-Answering Directing phone calls, taking, organizing and distributing messages/correspondence.Maintaining Company Schedules.Maintaining and ordering office supplies.Scheduling meetings and conferences.Typing, preparing and collating reports.Organizing documents and paperwork and maintaining a filing system.Organising servicing meetings (producing agendas and taking minutes).Managing databases all Lists like Insurance, Credit Cards etc.Prioritising workloads.Liasing / coordinating with relevant organisations and clients - Manufacturing Party's, Trade Marks, Company Secretary.Working in a receptionist capacity to greet clients, customers and visitors.Answering calls.Supervising Staff new Employees.Implementing administrative procedures.Skill Set Required:-Proven experience as an executive assistant or other relevant administrative support experience.In-depth understanding of entire MS Office suite (WORD EXCEL MUST).Manage information flow in a timely and accurate manner.Excellent Follow Up Skills.Ability to organize a daily workload by priorities.Must be able to meet deadlines in a fast-paced quickly changing environment.Professional Level Verbal And Written Communications Skills.A proactive approach to problem-solving with strong decision-making skills.

1. Act as the point of contact among executives, employees, clients and others.2. Manage information flow in a timely and accurate manner.3. Manage calendars and set up meetings. 4. Track daily meetings and prepare weekly, monthly or quarterly reports5. Circulate information for internal and external communication memos, emails, presentations, reports.6. Take minutes during meetings7. Organize and maintain the office records8. Take follow up regarding progress of ongoing projects.

ResponsibilitiesAnswer phone calls and redirect them when necessaryManage the daily/weekly/monthly agenda and arrange new meetings and appointmentsPrepare and disseminate correspondence, memos and formsFile and update contact information of employees, customers, suppliers and external partnersSupport and facilitate the completion of regular reportsDevelop and maintain a filing systemCheck frequently the levels of office supplies and place appropriate ordersMake travel arrangementsDocument expenses and hand in reportsUndertake occasional receptionist dutiesRequirements and skillsProven work experience as a Secretary or Administrative AssistantFamiliarity with office organization and optimization techniquesHigh degree of multi-tasking and time management capabilityExcellent written and verbal communication skillsIntegrity and professionalismProficiency in MS OfficeHigh school diploma

We need better typing speed, MS Office experience and command on English language. She will also look after Business Development activities.Flight & Hotel booking of MD & all Managers.Bank Account Record of MD.Looking after imports & exports documentation, supply chain management.Laptop Connecting & email checking.Appointment list display & reminder to MDArrange Meetings and cold callingCoordinating with all Team leaders and Business Leaders

Graduate of any discipline, min 1-3 yrs. of experience as Personal AssistantBackground in HR would be highly advantageousGood computer knowledge, especially on Microsoft Office ProgrammesMust have strong written communication skillsExcellent knowledge of written and spoken English, proficiency in MS office is a prerequisite.Should have good presentation skills.

Travel planning & coordination Document Management (personal & business docs) Fetch docs as required Be aware of docs and folder where it's saved Phone call management Email management Calendar Management. Send / Accept invites Task Management: issue, follow up & take updates. Highlight overdue tasks and follow up on samevia email/ call Vendor/ team communication for date blocking Personal birthday messages (Vendors, Clients, Team members, etc) Food management (coordination, ordering, time management, etc) Cab bookings Daily founder personal task list follow-up Meetings: Prepare task list as discussed in meetings, email Minutes of meeting Time Management/ Schedule management: keep track and send reminders Online purchasing and personal credit card reconciliation Personal savings bank account reconciliation Founder personal pocket money management

Hiring for 1 Female Personal Secretary Job in Katraj Pune,Pune for Freshers,Required Educational Qualification is : Higher Secondary, Diploma, Other Bachelor Degree, B.A, B.C.A, B.B.A, B.Com, M.A, M.Com with Good knowledge in Secretarial Assistant etc.

Hiring for 4 CS Trainee Jobs in Pune,Katraj Pune with minimum 1 Year Experience,Required Educational Qualification is : B.Com, LLB, CS with Good knowledge in Accounting,Legal,Secretarial Activities etc.

Manage Directors electronic diary, assessing priority of appointments and reallocation as necessary. Manage Directors travel arrangements (including visas/accommodation). Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. Maintain Directors office systems, including data management and filing. Maintain records of Directors contacts. Screen calls, enquiries and requests, and deal with them when appropriate.Assist Director in researching and following up with action on matters which fall within the Directors responsibility chasing responses, triggering follow-up action. Produce documents, briefing papers, reports and presentations for the Director. Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Manage arrangements for Trustees and Sub-Committee meetings, including production/distribution of agenda and papers. Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. Meet and greet visitors at all levels of seniority. Supervise all Trust incoming/outgoing mail. Any other duties as may reasonably be required by the Director.Directors contacts. Trust funding partners. Conference facility, catering and accommodation personnel.