Secretarial Assistant Jobs

We are seeking a dedicated Personal Secretary to support daily operations in our Bangalore office. The ideal candidate is a proactive individual with good organizational skills and a commitment to excellence.nnKey Responsibilities:nn1. Administrative Support: Assist with scheduling appointments, managing correspondence, and organizing files to streamline office operations.nn2. Communication: Handle calls and emails professionally, ensuring timely responses and relaying important information to the appropriate personnel.nn3. Meeting Coordination: Organize meetings, prepare agendas, and take minutes, ensuring all necessary materials are ready and actions are documented.nn4. Record Keeping: Maintain accurate records of important documents and communications, ensuring confidentiality and easy access when needed.nn5. Task Management: Support with day-to-day tasks and projects, prioritizing activities to meet deadlines efficiently.nnRequired Skills and Expectations:nnCandidates must have a minimum education of 12th pass with an ability to handle multiple tasks simultaneously. A clear understanding of basic office software is essential. Strong written and verbal communication skills are crucial for effective interaction with team members and clients. A positive attitude, attention to detail, and problem-solving skills are expected, along with a commitment to maintaining confidentiality in all communications. Prospective candidates should be female and willing to work full-time from our office in Bangalore. Experience ranging from 0 to 5 years is welcome.

Job Opportunity: Personal Secretary / Management AssistantWe are seeking a dedicated, trustworthy, and discreet professional to work directly with the CEO in Mumbai. This role combines office management with personal assistance, requiring flexibility, loyalty, and commitment.Key Responsibilities- Manage daily office operations and coordinate with vendors.- Visit and monitor project sites when required.- Assist and accompany the CEO during meetings, client dinners, and occasional outstation travel.- Handle scheduling, communication, and confidential documentation.- Provide administrative and limited personal support while maintaining the highest level of professionalism and discretion.Requirements- Excellent communication and presentation skills.- Strong sense of confidentiality and loyalty.- Ability to multitask and work closely with management in a cordial, professional manner.- Commitment to long-term growth with the company.Compensation- Salary range: 17,000 - 25,000 per month, depending on experience.- Lawful incentives or profit-sharing may be offered for exceptional candidates.If you feel you are the right fit for this role, we welcome you to connect with us.

We are seeking a dedicated female Personal Assistant to handle administrative tasks and support office activities. This full-time position is based in Lucknow, India, and is open to candidates with 0-6 years of experience, including freshers.Key responsibilities include managing daily office operations, assisting the boss with personal tasks, and ensuring smooth workflow within the office environment. The Personal Assistant will also be responsible for organizing meetings, handling correspondence, maintaining files, and coordinating schedules.Required skills include strong communication and organizational abilities. The candidate should be proficient in office tools and software essential for administrative work. The role demands a proactive attitude and the capability to manage multiple tasks efficiently. Attention to detail and the ability to maintain confidentiality are also critical.The position requires the candidate to work from the office, which may involve document handling and physical office management. A valid working mobile device is expected for communication purposes. The work schedule typically includes standard office hours with weekends off.This is an opportunity for a motivated individual looking to grow in an administrative role while supporting a dynamic workplace.

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.If you are interested please share ur cv.

Key Responsibilities & DutiesOffice Operations & Facility Management:Oversee day-to-day office housekeeping, cleanliness, maintenance, and security protocols to ensure a safe, clean, and well-organized work environment. Manage office equipment (printers, ACs, computers, PBX/intercom) and coordinate timely servicing and repairs with annual maintenance contract (AMC) vendors.Coordinate meeting room schedules, setup, and visitor hospitality for client meetings and internal events. Vendor Management & Procurement:Source, evaluate, and liaise with office vendors (stationary, pantry supplies, housekeeping, transport, repair services).Track inventory levels for office stationery, pantry items, and cleaning supplies, and place replenishment orders as needed. Review vendor invoices, verify deliveries, and process payment requests in coordination with the Finance department.Travel & Event Coordination:Manage domestic and international travel arrangements for executives and staff (flight/train tickets, hotel bookings, cab arrangements, and visa processing).Plan and execute internal corporate events, employee engagement activities, workshops, and festive celebrations.Documentation & Recordkeeping:Maintain physical and digital filing systems, register entries, contracts, lease agreements, and company licenses. Draft official correspondence, office circulars, memos, and meeting minutes (MOM).Assist HR/Operations with onboarding logistics for new hires (access cards, seating allocation, initial stationery kits).

As a Personal Assistant, you will play a vital role in supporting our operations and facilitating services in the civil and electrical sectors. This is a full-time position based in Delhi NCR.You will coordinate with the director to manage daily schedules and ensure all tasks are accomplished efficiently. Your key responsibilities include:- Meeting with clients to discuss potential services and assist with work orders.- Organizing and optimizing the director's schedule for meetings and service requirements.- Serving as a liaison between clients and the director to enhance communication and operational flow.To succeed in this role, you should possess the following skills:- Strong organizational skills to effectively manage schedules and meetings.- Excellent communication abilities, both verbal and written, to engage with clients and report to management.- Proficiency in basic office software to assist with documentation and scheduling tasks.This position requires a graduate degree and is suitable for individuals with 0 to 5 years of experience. You will need to be comfortable with fieldwork as you will be meeting clients outside the office. A valid driving license might be necessary for travel purposes.Working hours will align with regular office timings, with a 5-day work week. However, flexibility in hours may be required based on projects and client needs. This position provides a great opportunity to develop skills in a dynamic environment focused on service excellence.

* Manage schedule & travel arrangements* Coordinate meetings & events* Provide administrative support* Maintain confidentiality at all times* Handle correspondence & callsBenefits:Cell phone reimbursementCommuter assistanceFlexible schedulePaid time offWork Location: In person

Lawyer cum Personal AssistantJob Location: Netaji Subhash Place, DelhiSalary: 20,000 - 40,000 per month (as per experience).Job Type: Full-time Work From OfficeExperience: 1-5 years preferredQualification: LL.B. or relevant legal background preferredJob DescriptionWe are looking for a professional, well-organized and responsible Personal Assistant with a legal background to manage front-office operations and provide administrative and coordination support to senior management.The ideal candidate should have good communication skills, basic knowledge of legal terminology and procedures, and the ability to manage multiple responsibilities independently.Key Responsibilities1. Reception & Front Office Management Handle incoming calls, emails and visitors professionally. Manage client appointments and maintain visitor records. Coordinate client meetings and maintain reception operations. Handle client enquiries and direct them to the appropriate legal professional.2. Personal Assistant to Director Manage the Director's calendar, meetings and appointments. Maintain daily schedules, reminders and follow-ups. Coordinate with lawyers, employees, clients and external professionals. Prepare emails, letters, reports and meeting notes. Track assigned tasks and provide regular updates to management. Assist with travel arrangements and other administrative requirements.3. Legal Coordination Assist lawyers with administrative and documentation requirements. Maintain legal case files, client records and important documents. Coordinate client appointments and follow-ups regarding ongoing legal matters. Track important case-related dates and deadlines as instructed by the legal team. Assist with basic legal correspondence and document preparation. Maintain strict confidentiality regarding client and legal information.Candidate Requirements LL.B. graduate or candidate with relevant legal-office experience preferred. Previous experience as a Receptionist, Personal Assistant, Legal Assistant or Front Office Executive. Good communication skills in English and Hindi. Professional appearance and excellent interpersonal skills. Basic understanding of legal terminology and documentation. Proficiency in MS Office, Excel, email and Google Workspace. Strong organizational and multitasking abilities. Ability to coordinate independently and follow up on pending assignments. Responsible, punctual and trustworthy. Comfortable working directly with senior management.Preferred CandidatePreference will be given to candidates who have previously worked in a law firm, advocate's office, legal consultancy or corporate legal department. Candidates should be comfortable handling both reception duties and personal assistance responsibilities.Work Location: In Person - Netaji Subhash Place, Delhi

We are looking for a dedicated and organized female Personal Assistant to support daily operations and enhance productivity. This position is located in Delhi and is ideal for candidates with 0 to 3 years of experience. A minimum of 10th-grade education is required.Key Responsibilities:- Administrative Support: Assist with day-to-day administrative tasks such as managing schedules, answering phone calls, and responding to emails to ensure smooth operations.- Scheduling Meetings: Organize and coordinate meetings, which involves setting appointments and preparing meeting materials to facilitate discussions.- Documentation Management: Maintain and file documents, both physical and electronic, to ensure easy access and retrieval of important information.- Travel Coordination: Assist in planning travel arrangements, including booking flights and accommodations, to support business trips effectively.- Communication Liaison: Serve as a point of contact between management and clients or vendors, ensuring clear and professional messaging on behalf of the company.Required Skills and Expectations:- Strong organizational skills with an ability to manage multiple tasks and priorities efficiently.- Good communication skills, both written and verbal, allowing for effective interactions with team members and external stakeholders.- Proficiency in basic computer applications such as Microsoft Office (Word, Excel, PowerPoint) to handle documentation and reporting tasks.- A proactive attitude with a willingness to learn and adapt in a fast-paced environment.- Reliability and discretion, especially when handling sensitive and confidential information.

Admin Executive Roles & Responsibilities:1)Oversee and manage daily office administration tasks.Coordinate meetings, appointments, and executive schedules.2)Maintain organized records, reports, and databases.3)Manage correspondence, emails, and internal communications.4)Handle procurement, office supplies, and vendor relationships.5)Ensure compliance with office policies and company guidelines.6)Support HR functions, including onboarding and employee records.7)Assist in document preparation, presentations, and reports.8)Monitor office expenses and maintain financial records.9)Ensure smooth office operations and resolve administrative issues.10)Handle confidential information with professionalism and discretion.11)Coordinate office events, team activities, and corporate meetings.

Coordinate daily administrative activities to ensure smooth and efficient office operations. Manage incoming calls, emails, correspondence, visitors, and general administrative requests professionally. Maintain accurate and well-organized physical and electronic filing systems. Schedule meetings, coordinate meeting requirements, prepare agendas where required, and document meeting minutes. Track outstanding actions and follow up with responsible personnel to ensure timely completion. Provide administrative and coordination support to management and assist with special assignments as required. Maintain comprehensive records of contracts, agreements, licenses, permits, insurance, registrations, and certifications. Monitor document validity and expiry dates and proactively initiate renewal processes. Ensure required licenses, permits, approvals, registrations, and certifications remain current and compliant. Coordinate with government authorities, regulatory bodies, and external agencies on administrative and compliance matters. Keep management informed of relevant regulatory changes, requirements, and procedures. Maintain accurate, confidential, and up-to-date employee files and personnel records. Support employee onboarding and offboarding, including required documentation and coordination. Maintain attendance and leave records and support related HR administration. Coordinate employee travel, accommodation, and visa-related documentation where applicable. Assist with employee training, engagement initiatives, and company activities. Provide administrative and coordination support for aircraft handling and operational activities as required. Coordinate with airlines, airport authorities, customers, service providers, and other operational stakeholders. Coordinate office facility and equipment servicing, maintenance, and repairs. Manage office stationery, supplies, equipment, and inventory requirements.

We are seeking a motivated and organized Personal Assistant based in Delhi NCR. This is a part-time position suitable for female candidates who have completed their 12th grade. The ideal candidate will possess a strong ability to multitask and maintain confidentiality while providing support to their supervisor.Key Responsibilities:- Administrative Support: Assist with daily administrative tasks such as scheduling meetings, answering calls, and managing emails to ensure smooth operations.- Documentation Management: Organize and maintain files, documents, and records, ensuring easy retrieval and accurate record-keeping.- Communication: Serve as a point of contact for internal and external communications, effectively conveying messages and information as needed.- Calendar Management: Help maintain and update schedules and appointments, prioritizing tasks to maximize productivity for the supervisor.- Logistics Coordination: Arrange travel and transportation as needed, including booking tickets and accommodation, ensuring timely arrangements.Required Skills and Expectations:Candidates should have excellent communication and interpersonal skills to interact effectively with others. Attention to detail is essential for managing tasks and documentation accurately. Basic computer skills, including proficiency in Microsoft Office, are necessary for administrative tasks. The chosen applicant should be self-motivated, dependable, and able to work under minimal supervision. A positive attitude and willingness to learn are also highly valued in this role.

Manage complex schedules, prioritize appointments, and coordinate internal and external meetings.Inbox & Communication Screening: Monitor the CEO's email inbox, filter important messages, draft correspondence, and field phone calls.Travel Coordination: Plan domestic and international travel logistics, including flights, ground transport, and detailed itineraries.Meeting & Board Support: Prepare briefing notes, presentation slides, and agendas; record and distribute accurate meeting minutes.Confidentiality & Gatekeeping: Handle classified, sensitive corporate and financial data with absolute discretion.

We are looking for a dedicated Personal Assistant to support operational tasks and help manage day-to-day activities. This role requires strong organizational skills and a proactive attitude to ensure smooth business operations. Key Responsibilities:- Calendar Management: Organize and maintain the executives schedule, arranging appointments and meetings based on priority.- Communication Handling: Manage incoming and outgoing communications, ensuring that messages are relayed promptly and accurately.- Document Preparation: Prepare and edit documents, reports, and presentations, ensuring clarity and professionalism in all written communication.- Travel Coordination: Plan and book travel arrangements, including flights, accommodation, and itineraries, to facilitate smooth travel experiences.- Expense Tracking: Maintain records of expenses and assist with budget management to ensure financial accuracy and accountability.- Office Organization: Keep the office space organized and maintain supplies, ensuring a productive working environment.Required Skills and Expectations:Candidates must have 2 to 8 years of relevant experience in a similar role. Proficiency in Microsoft Office Suite is essential, along with strong written and verbal communication skills. The ideal candidate should possess excellent time management abilities, paying attention to detail while handling multiple tasks. A proactive approach to problem-solving and the ability to maintain confidentiality is crucial. We encourage applications from female candidates who are committed to contributing to the team's success in a full-time office environment in Kanyakumari.

Need personal secretary for Director in a NSE LISTED COMPANY.Candidate Must understand the role and have clarity about the job role,She must be below 26 , Independent and presentable with Good Looking personality.Must be open to take care of professional and personal work.Must be independent and open for night shift ( whensoever required) ,Open to travel

Job Opening : Admin Executive - Hospital AdministrationCompany Name: GSP LifecareLocation: MahobaPosition: Admin ExecutiveJob Summary:GSP Lifecare is seeking an organized and responsible Admin Executive to support hospital administrative operations, patient coordination, and daily management activities.Qualification:MBA in Hospital Management preferredPost Graduation / GraduationBachelor in Hospital Management preferredExperience:Freshers and experienced candidates can applyKey Responsibilities:Manage day-to-day hospital administrative activitiesCoordinate with different departments for smooth operationsHandle patient-related coordination and support activitiesMaintain administrative records and documentationAssist in admission, discharge, and patient service processesSupport hospital management in operational activitiesEnsure excellent patient experience and service qualityRequired Skills:Good computer knowledge (MS Office, hospital software)Strong communication skillsPatient handling and coordination skillsAbility to manage multiple tasks efficientlyPreferred Candidate:Female candidates will be preferred

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.

Candidate should be well groomed and having pleasant personality.

Key ResponsibilitiesManage daily office administration and support operational activities.Coordinate housekeeping, security, maintenance, and facility management services.Maintain office records, files, correspondence, and administrative documentation.Monitor office supplies inventory and coordinate procurement of stationery and other office requirements.Handle travel arrangements, accommodation bookings, and transportation coordination for employees and visitors.Manage vendor relationships, service contracts, and administrative purchases.Assist in organizing meetings, conferences, employee events, and training programs.Support employee onboarding by arranging workstations, ID cards, and office access.Coordinate repair and maintenance of office equipment and infrastructure.Ensure compliance with company policies, safety guidelines, and office procedures.Prepare administrative reports, expense records, and MIS reports as required.Provide general administrative support to management and departmental teams.

We are looking for a dedicated Personal Assistant to support our team in Nashik. This is a full-time position where you will play a vital role in helping our daily operations run smoothly.Key Responsibilities:- Manage schedules: Organize and maintain calendars, ensuring that appointments and meetings are timely and efficient.- Handle communication: Respond to emails and phone calls on behalf of the team, ensuring clear and professional communication.- Organize documents: Maintain and file important documents, making sure that everything is easily accessible when needed.- Assist with travel arrangements: Plan and book travel itineraries, including flights, accommodation, and transportation.- Support project management: Help with tracking project deadlines and deliverables, ensuring tasks are completed on time.- Prepare reports: Gather and compile information to create reports and presentations for internal and external meetings.Required Skills and Expectations:- Strong organizational skills: The ability to manage multiple tasks efficiently while paying attention to details is essential.- Good communication skills: You should be able to convey information clearly and effectively, both verbally and in writing.- Proficiency in office software: Familiarity with Microsoft Office or similar software for creating documents, spreadsheets, and presentations is important.- Ability to work independently: You should be self-motivated and capable of handling tasks without constant supervision.- Team player: A positive attitude and willingness to collaborate with others are key to success in this role. No prior experience is required, making this a great opportunity for individuals looking to start their career in administration.

We are looking for a Secretarial Executive to join our team in Nashik. In this role, you will support the daily operations and help maintain efficient communication within the office.Key Responsibilities:- Assist in Administrative Tasks: You will handle day-to-day administrative duties, ensuring everything runs smoothly in the office.- Manage Correspondence: You'll be responsible for managing emails and calls, ensuring timely responses to inquiries.- Document Preparation: Youll prepare documents, reports, and presentations as needed, helping to maintain organized and professional materials.- Schedule Meetings: Coordinating meetings and appointments will be essential to keep the executive team on track.- Maintain Records: You'll oversee filing and record-keeping systems, ensuring documents are organized and easily accessible.- Support Team: Providing general support to colleagues and helping with various tasks will contribute to a collaborative work environment.Required Skills and Expectations:- Strong communication skills are essential, both written and verbal, to interact effectively with team members and clients.- Good organizational skills will help you manage multiple tasks and deadlines efficiently.- Proficiency in Microsoft Office (Word, Excel, PowerPoint) is necessary for document preparation and presentations.- A positive attitude and eagerness to learn are crucial, especially for freshers entering the workforce.- Attention to detail is important for maintaining accurate records and completing tasks effectively.Candidates should possess a relevant degree such as B.A, B.C.A, B.B.A, B.Com, B.Sc, B.E, or LLB. This is a full-time, office-based position, ideal for fresh graduates who are ambitious and ready to start their careers.