Personal Assistant Job Vacancies in Gujarat

Need candidate for Personal Secretary cum BDM. Experienced candidates will be preferred. Need candidate on urgent basis. Interested candidates can call directly so that telephonic and in person interview can be arranged.

Key Responsibilities:1. Maintain an organized schedule: Organize and manage the employer's calendar, appointments, and meetings to ensure efficient time management.2. Handle communication: Manage emails, phone calls, and messages on behalf of the employer, and respond promptly and professionally to inquiries.3. Arrange travel and accommodations: Plan and coordinate travel arrangements, including booking flights, hotels, transportation, and preparing necessary documents.4. Assist with administrative tasks: Perform various administrative duties such as filing, data entry, preparing reports, and handling correspondence.5. Conduct research: Gather information and data as needed for projects, presentations, or meetings.6. Provide personal support: Assist with personal tasks such as shopping, organizing household appointments, and managing personal commitments.Required Skills and Expectations:1. Excellent organizational skills: Ability to prioritize tasks, manage time effectively, and maintain a high level of accuracy and attention to detail.2. Strong communication skills: Clear and professional communication both written and verbal, with the ability to interact with individuals at all levels.3. Proficiency in computer skills: Knowledge of Microsoft Office suite, email platforms, and other relevant software.4. Discretion and confidentiality: Ability to handle sensitive information with utmost confidentiality and discretion.5. Flexibility and adaptability: Willingness to take on varied tasks and adapt to changing priorities in a fast-paced environment.6. Previous experience: 3-4 years of experience as a personal assistant or in a related role.

Job Title: Personal SecretaryLocation: Gandhinagr, Job Type: Full-timeReports To:Chief Fire OfficerAbout the RoleWe are seeking a highly organized and proactive Personal Secretary to provide administrative and personal assistance to the Chief Fire Officer. The ideal candidate will be a multitasking with excellent communication skills and the ability to maintain confidentiality while managing a variety of tasks with precision and discretion and friendly.Personal Secretary Responsibilities and Duties Manage calendars, appointments, and travel arrangements Handle phone calls, emails, and correspondence on behalf of the executive Prepare reports, presentations, and meeting minutes Organize and maintain files, records, and important documents Coordinate meetings, events, and logistics with internal and external stakeholders Screen visitors and manage daily administrative tasks Monitor and order office supplies as needed Maintain a high level of confidentiality and discretion Perform personal errands or tasks as required Plan Visits Tours and assist during it.Personal Secretary Qualifications and Skills Excellent organizational and time management abilities Strong written and verbal communication skills High level of discretion, reliability, and professionalism Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Ability to multitask and prioritize under pressure Attention to detail and proactive problem-solving skills Familiarity with office equipment and administrative procedures Flexible, resourceful, and adaptable to changing priorities and timings.Education and Experience Requirements Diploma required; Associates or Bachelors degree preferred Experienced in an administrative or executive assistant role Experience supporting high-level executives or private individuals is a plus Knowledge of calendar and travel management software is an advantageSalary break-out:- 8,000/- to 12,000/- Basic 2,000/- Duty Maintenance allowance (Fixed) 500/- Over time Allowance per day (Only during Travelling.)Physical Criteria.Height: - Min 135CMsWight: - Min 50 KgsChest: - 60 65 CMs(Not required in female but difference of 5CMs during Breathing) Uniform prescribed.Equivalent to LFM / Sub Officer. (Rank will be given only after passing the exam.)1st Uniform - Navy blue pants / Skirt with white shirt with appropriate ranks and articles. With Black office shoes and Black belt and red beret cap. Office Uniform - Navy Blue Pant / Skirt with Same Colour Shirt with appropriate ranks and articles. With Black office shoes and Black belt and red beret cap. PT/ Field Uni. - Single piece Cover- all Suit with all PPEs. to be worn during all field visits and ground trainings. Training.First month of job will be considered as Training period.During this period candidate will be trained for basic fire fighting, first aid, rescue, N.B.C. and Fire System designing. (Certificate to be provided by AIFS) Half salary plus Allowances will be given as stipend. Call 9011935513

Position OverviewGround Staff are responsible for handling all passenger and aircraft services at the airport. They ensure the smooth running of flight operations by managing check-in, boarding, baggage, and overall customer assistance. The role involves maintaining safety, punctuality, and a high standard of customer service to enhance the passenger experience from arrival to departure.Key ResponsibilitiesPassenger HandlingGreet passengers courteously and assist them through the check-in, security, and boarding process.Verify travel documents such as tickets, visas, and identification.Issue boarding passes, seat allocations, and baggage tags.Handle inquiries, resolve passenger issues, and provide accurate flight information.Assist special passengers elderly, unaccompanied minors, and persons with reduced mobility (PRM).Baggage & Cargo ManagementEnsure correct tagging, loading, and unloading of baggage.Monitor weight restrictions and baggage policies.Manage lost or damaged baggage claims professionally.Coordinate with cargo departments for shipment loading/unloading when required. Flight Operations SupportCoordinate with cabin crew and pilots for smooth turnaround operations.Monitor flight schedules, gate changes, and delays, and communicate updates promptly.Manage boarding gates, announcements, and final call procedures.Assist in marshalling aircraft on the ramp (if trained). Administrative & Technical TasksMaintain passenger and flight records accurately.Use airline software systems (Amadeus, Sabre, Galileo, etc.) for ticketing and check-in.Prepare daily activity and performance reports.Handle cash transactions for excess baggage or ticket changes. Safety & ComplianceEnsure compliance with airport safety regulations and airline security procedures.Report suspicious activity or safety hazards immediately.Participate in safety drills and training programs.Maintain cleanliness and orderliness in assigned work areas.Required Skills & CompetenciesExcellent communication and interpersonal skills.Strong customer service orientation.Good problem-solving and decision-making ability.Ability to work under pressure and in a fast-paced environment.Basic computer knowledge and familiarity with MS Office or GDS software.High level of professional grooming and discipline.Team player with adaptability to shift work (24x7 operation).Educational QualificationMinimum: 10+2 / Diploma in Aviation, Travel & Tourism, or Hospitality.Preferred: Graduate degree in any discipline.Certification in Ground Handling / Airline Operations is an added advantage.ExperienceFresher or 06 years experience in airline or airport operations preferred.Experience in customer service, hospitality, or travel industry is beneficial.Working ConditionsRotational shifts including nights, weekends, and holidays.Standing for long durations and handling physical tasks (like lifting luggage).Working in both terminal and ramp (outdoor) areas depending on assignment.

Organize and coordinate the day-to-day Meetings In-House and Outside Meetings / TeleConferencing / Call Reminders, Appointments, meetings, and travel and hotel bookings. Manage emails, communication channels and respond to correspondence appropriately onbehalf of the executives. Prepare and distribute internal and external documents, including agreements, reports,memos, Bills and letters. Maintain the electronic and paper files of the Managing Director and ensure they are indexedand updated regularly. Handle confidential information with discretion and professionalism. Plan and coordinate events and conferences as required. Provide general administrative support, including taking phone calls, handling inquiries, andmanaging the office calendar. Perform other duties as assigned by the Managing Director. Handling or coordinate visitor schedule valuable guest of Top management Manage document room and ensure register for important documents of corporate Handle proper communication with subordinates or other concern department Arrange important meeting and related communication Preparing reports and collecting require data Coordinate canteen management and guest lunch arrangementsInterested Candidates Can Apply Now in 7623888872

Dear CandidatesGreetings!!Currently We have urgent Vacancy for Executive Assistant To MD With Leading Pharma Industry @ VadodaraRequired : Exp. Min 3 yearsCTC : Based in industryExperience must be in Personal Assistant or Executive Assistant to MDIndustry : Preferred : Pharma or ChemicalOnly Female Candidates can applyInterested candidate can Share your resume on :Email ID : career1.rojgari@gmail.comWhats app : 9033526312Thanks & RegardsKhushaliHR Executive9033526312Rojgari Placements pvt Ltd.

- Manage schedules: Coordinate and manage the daily schedules, appointments, and meetings of the employer, ensuring everything runs smoothly and efficiently.- Organize travel arrangements: Make travel arrangements, including booking flights, accommodations, and transportation, for the employer's business trips or personal vacations.- Handle communication: Act as a primary point of contact for all communication, both internally and externally, filtering messages and ensuring the employer is informed of important updates.- Perform administrative tasks: Carry out various administrative tasks such as preparing reports, maintaining files, drafting correspondence, and handling paperwork to support the employer's daily operations.- Provide support: Offer overall support to the employer in various tasks, ensuring they have everything they need to focus on their core responsibilities.Skills and Expectations:- Excellent organizational skills: Ability to effectively manage multiple tasks, prioritize responsibilities, and meet deadlines.- Strong communication skills: Clear and professional communication skills to interact with various stakeholders.- Proficiency in MS Office: Proficient in using Microsoft Office tools such as Word, Excel, and PowerPoint for creating documents and presentations.- Attention to detail: Keen attention to detail to ensure accuracy in all tasks and information.- Confidentiality: Ability to maintain confidentiality in handling sensitive information and private matters of the employer.

Responsibilities: 1. Managing and prioritizing the principal's schedule, appointments, and meetings 2. Coordinating travel arrangements and accommodations 3. Handling phone calls, emails, and other correspondence 4. Conducting research and compiling information as needed 5. Providing administrative support such as filing, organizing documents, and drafting correspondence 6. Assisting with personal tasks such as errands, shopping, and event planning 7. Acting as a liaison between the principal and other team members

Need candidate for Personal Secretary cum BDM.