Secretarial Activities Job Vacancies in Ahmedabad

Female personal secretary need in AhmedabadJob is flexible Wfh available Knowledge of personal secretary must needed before applyNo age bar Must long term job Apply with cv Great opportunity to join

We are looking for a dedicated and organized Personal Secretary to support our team in Ahmedabad. This full-time position is ideal for a motivated female candidate with 1 to 6 years of experience. **Key Responsibilities:**- **Calendar Management:** Organize and manage schedules, including appointments and meetings, to ensure efficient time use.- **Communication Handling:** Manage all incoming and outgoing communications, including emails and phone calls, ensuring important messages are relayed swiftly.- **Document Preparation:** Create, edit, and proofread documents and presentations, ensuring that all materials are accurate and professional.- **Travel Arrangements:** Plan and coordinate travel itineraries, including flights, accommodation, and transportation, to facilitate smooth trips.- **Meeting Coordination:** Set up meetings, prepare agendas, and take minutes during discussions, ensuring that all relevant details are captured and distributed.- **File Management:** Maintain organized electronic and physical filing systems, making documents easy to access while ensuring confidentiality.**Required Skills and Expectations:**Candidates should possess excellent organizational skills, with the ability to prioritize tasks effectively. Strong written and verbal communication skills are essential for interacting with team members and stakeholders. Proficiency in Microsoft Office Suite is required, including Word, Excel, and PowerPoint. The ideal candidate should be detail-oriented and able to maintain professionalism at all times. A proactive attitude and the ability to work independently are essential for success in this role.

- Responsible for handling various administrative tasks such as managing office supplies, filing paperwork, and organizing office events. This includes ensuring the office runs smoothly on a day-to-day basis.- Conduct documentation work like preparing reports, memos, and other documents as needed. This requires attention to detail and strong organizational skills.- Assist in secretarial activities including scheduling appointments, managing calendars, and handling correspondence. Good communication skills are essential for this task.- Utilize coordination skills to liaise with various departments and external stakeholders to ensure efficient workflow. This involves multitasking and prioritizing tasks effectively.- Perform clerical work such as data entry, maintaining records, and managing spreadsheets. This requires proficiency in using office software and attention to detail.Skills and Expectations:1. Strong organizational skills to effectively manage administrative tasks and keep track of various responsibilities.2. Excellent communication skills to interact with colleagues, clients, and vendors professionally.3. Ability to multitask and prioritize tasks to meet deadlines efficiently.4. Proficiency in using office software such as MS Office (Word, Excel, PowerPoint) for documentation and clerical work.5. Attention to detail to ensure accuracy in documentation and administrative tasks.

Job PurposeThe Personal Assistant position at MIFM involves providing comprehensive administrative and organizational support to MD of company. This role is critical in ensuring schedules are organized, communications are streamlined, and the executive can focus on core strategic responsibilities. A high degree of professionalism, attention to detail, and the ability to handle sensitive information with discretion are essential. Key Responsibilities Calendar and Schedule Management: Proactively manage complex diaries, including scheduling meetings, appointments, and resolving conflicts efficiently. Communication Handling: Screen and prioritize incoming emails, phone calls, and correspondence on behalf of the executive, ensuring prompt responses or appropriate escalation. Travel Coordination: Plan and organize detailed domestic and international travel itineraries, including flights, accommodation, and ground transportation. Meeting Preparation: Coordinate meetings and events, including logistics, preparing agendas, presentations, and documents. Take meeting minutes and follow up on action points as required. Document and Report Preparation: Type, format, and edit various documents, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Information Management: Maintain and update contact lists, implement efficient electronic and paper filing systems, and manage databases. General Administrative Support: Provide ad-hoc administrative and personal support, including running errands when required, managing office supplies, and liaising with internal departments. Required Qualifications and Skills Proven experience as a Personal Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational, time-management, and multitasking skills, with the ability to prioritize workload effectively. Excellent written and verbal communication skills. High level of discretion and the ability to handle confidential and sensitive information with integrity and professionalism. Ability to work autonomously, use initiative, and adapt to a fast-changing work environment. Strong problem-solving abilities and attention to detail. Preferred Qualifications A Bachelor's degree or equivalent experience is preferred. Certification in Administrative Professional (CAP) is a plus. Experience with other software or programs relevant to the industry

PA cum Receptionist

Looking for personal secretary should be able to travel with me and have GD communication

Managing diaries and often controlling access to the manager/executive. Booking and arranging travel, transport and accommodation. Organizing/ Coordinating events and conferences. Reminding the manager/executive of important tasks and deadlines.

We are looking for 1 Office Secretary Post in Bopal, Ahmedabad, Gujarat,Secretary,Assistant to director, with deep knowledge in Microsoft Office,Secretarial Activities,Listing Agreement, Secretary,Assistant to director and Required Educational Qualification is : Professional Degree

Hiring for 5 Personal Assistant Jobs in Ahmedabad, with minimum 2 Years Experience, Required Educational Qualification is : Other Bachelor Degree with Good knowledge in English Shorthand, Secretarial Activities, Assistant Manager etc.

Looking for Executive Assistant & Personal Assistant to Director for Manpower CompanyLocation - C.G Road, AhmedabadOffice time: 10 am to 7 pm 6 daysSalary - up to 50k pmRequired :- Minimum of 2+ years of relevant experience- Graduate- Should know Hindi, English & Gujarati

with 1 year experience, knowledge of Compliance of Corporate & Statutory laws, Drafting & Vetting of Agreements, E-Filing, Investors Relation, and Securities Laws, Convening of board meeting & GM only CS candidates can apply

Schedule Board meeting and other committee meeting on time as per Companies Act, 2013 & SEBI (LODR) Regulations, 2015. Company law Compliance, ICDR, Insider trading, SAST etc. Liaising with BSE/NSE, CDSL, NSDL, Banks, Govt. Authorities etc., To co-ordinate with statutory auditor, secretarial auditor and internal auditor for data exchange as per the requirement. Ensure quarterly compliance with Stock exchange are done in timely manner. To prepare Annual report of Listed entities and ensure to see that it reaches shareholders on time. To prepare & update the register required to be prepared under Companies Act, 2013 and rules made thereunder.

ResponsibilitiesAct as the point of contact between the manager and internal/external clientsScreen and direct phone calls and distribute correspondenceHandle requests and queries appropriatelyManage diary and schedule meetings and appointmentsMake travel arrangementsTake dictation and minutesSource office suppliesProduce reports, presentations and briefsDevise and maintain office filing system

Job Role: Personal Assistantsalary: 25000 to 40000age: 25 to 40experience: 1 to 2 Yearsmust have Good Communication Skill,Time Management,Multi-tasking,Basic Computer Knowledge.

Reporting to Director,* Coordinating & Managing with departments as per requirements. Getting the corporate profile updated from time to time. Managing companys common email address & ensuring the communication of emails to concerned persons. Sending receipt acknowledgements & reminders on instruction of executive from common email address: Preparing & maintaining the minutes of meetings. Preparation of email drafts for various day to day matters like corporate introduction, demanding outstanding dues etc. Scheduling meetings with executive or outside member & ensuring that no meetings with carried out without specific agenda. Preparing or formatting or summarizing of reports. Making Travel arrangements for Executive, Member/client

Urgent requirement for PA(Personal Assistant) Location: C.g Road AhmedabadExperience: Minimum 2 Year Salary: 15k - 25kRegards,Ginita ShahMilestone Placement services pvt. ltd.

Manage Office Tasks Such As Filing, Generating Reports And Presentations, Setting Up Meetings, And Reordering Supplies Make Travel Arrangements Such As Booking Flights, Card, And Making Hotel And Restaurant Reservations Screen Phone Calls And Route Callers Use The Computer To Generate Reports, Transcribe Minutes From Meetings, Create Presentations, And Conduct Research Greet And Assist Visitors Maintain Polite And Professional Communication By Phone, Email, And Regular Mail