Executive Assistant Female Jobs in Okhla

Ensure ongoing understanding of industry events, projecttimelines, crucial meetings and other commitments of thesenior team to manage expectations of the ExecutiveDirectors attendance (liaising with the senior team asrequired) Ability to forward plan Understand the where, when and why of meetings theExecutive Director is required to attend Understand the nature of meetings that can be marked asoptional for the Executive Director Understand the Executive Directors private commitmentsso far as they affect diary availability Seek understanding and take instruction from the ExecutiveOfficer as requiredRequest, manage and process the expenses of all teammembers including the Executive Director following theexpenses policy Ensure the appropriate expense processes are followedincluding relevant deadlines for submission (chasing asrequired) Raise any concerns on expenses with the Executive Officerin the first instance.Ongoing review of the Executive Directors emails andcorrespondence to ascertain priority of response tocommunicate to the Executive Director Respond to administrative emails and phone calls on behalfof the Executive Director Respond to requests (meeting, attendance, generalrequests) from internal and external stakeholders verballyand in writing (as required) Reach out to internal and external stakeholders on behalfof the Executive Director as required.Proactive management and support with internal andexternal meetings to include preparing agendas, coordinating supporting papers and document and producingminutes Proactively ensure follow-up actions are swiftly progressed,liaising with relevant parties to ascertain progress.Candidate must be open to travel whenever required.Candidate should apply only when they are open to travel.

HR Activities: Recruitment, Staffing, Joining & Induction. Attendance management Leave Management Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, etc) Assist to Sr. HR & Admin in day-to-day operations of the HR & admin activities Employee Engagement. (Festivals & parties arrangements) Compiling and updating employee records (hard and soft copies)Admin Activities: Handle requests and queries appropriately. Vendor Management. (End to end). Maintain Filing documentation and system Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, vehicles, building, etc. Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees. Specialization in handling inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc. Keeping day-to-day activities organized. Travel desk; domestic & international tickets booking and applying for international vizas.

Create awareness of and develop the brand- Communicate with target audiences and build and develop customer relationships- Help with marketing plans, advertising, direct marketing and campaigns- Support the marketing manager in delivering agreed activities- Source advertising opportunities and place adverts in the press or on the radio- Work closely with in-house or external creative agencies to design marketing materials such as brochures and adverts- Write and proofread marketing copy for both online and print campaigns- Organise and attend events such as conferences, seminars, receptions and exhibitions- Source and secure sponsorship- Develop and implement a marketing strategy (often as part of a wider sales and marketing programme)- Good Communication- Willing to go for on-site meetings with clients- Candidates with previous work experience in Food and Beverage industry will be preferred

Identify qualified candidates through various recruiting and sourcing toolsScreening candidates at the initial stagesConduct initial phone screensSchedule calls and interviewsManage the calendar for all hiring teams and candidatesCommunicate with candidates promptly and assist them when they come in for interviewsSupporting and guiding HR management and staff for better organizational developmentAdministrating human resources proceduresPreparing internal employee communications regarding attendanceDocumentation. & Joining Formalities.Apply if you have:Good English and Communication skills - both written and verbal.Graduation in any streamInterviewing SkillsBasic Analytical SkillsAttention to Details

Request, manage and process the expenses of all teammembers including the Executive Director following theexpenses policy Ensure the appropriate expense processes are followedincluding relevant deadlines for submission (chasing asrequired) Raise any concerns on expenses with the Executive Officerin the first instance. Ensure ongoing understanding of industry events, projecttimelines, crucial meetings and other commitments of thesenior team to manage expectations of the ExecutiveDirectors attendance (liaising with the senior team asrequired) Ability to forward plan Understand the where, when and why of meetings theExecutive Director is required to attend Understand the nature of meetings that can be marked asoptional for the Executive Director Understand the Executive Directors private commitmentsso far as they affect diary availability Seek understanding and take instruction from the ExecutiveOfficer as required.Proactive management and support with internal andexternal meetings to include preparing agendas, coordinating supporting papers and document and producingminutes Proactively ensure follow-up actions are swiftly progressed,liaising with relevant parties to ascertain progress. Candidate must be open to travel for exhibitions or whenever required.