Administrative Assistant Job Vacancies in Jalandhar

Job Description: Admin AssociateCompany: XLNC Exotic Inc.Location: Jalandhar (Hybrid Role)Salary: 20,000 - 30,000 per monthAbout the Role:XLNC Exotic Inc. is seeking a proactive and detail-oriented Admin Associate to join our team in Jalandhar. This hybrid role offers the flexibility of working both in-office and remotely. The Admin Associate will play a critical role in ensuring the smooth functioning of our operations by providing comprehensive administrative support and contributing to organizational efficiency.Key Responsibilities:1. Administrative Supporto Manage day-to-day administrative tasks, including data entry, record-keeping, and documentation.o Handle correspondence, emails, and phone calls professionally and promptly.o Schedule meetings, appointments, and coordinate travel arrangements as required.2. Operations Coordinationo Assist in maintaining office supplies, inventory, and equipment.o Coordinate with internal teams and vendors to streamline operations.o Ensure adherence to company policies and procedures.3. Record Managemento Maintain accurate and organized records, including invoices, reports, and contracts.o Prepare and distribute periodic reports and updates to management.4. Support to HR and Finance Teamso Assist in onboarding new employees by managing documentation and induction schedules.o Support finance functions by handling petty cash, expense reports, and basic bookkeeping.5. Other Responsibilitieso Identify areas for process improvement and implement solutions.o Assist in planning and executing company events and activities.________________________________________Requirements: Education: Graduate in any discipline (bachelors degree preferred). Experience: 1-3 years in an administrative or operations role. Skills:o Proficiency in MS Office (Word, Excel, PowerPoint).o Strong organizational and multitasking abilities.o Excellent verbal and written communication skills.o Ability to work independently an

l Provide sophisticated calendar management for CEO.l Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.l Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.l Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO's style and organization policy.l Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.l Act as a barometer, having a sense for the issues taking place in the environment and keeping the CEO updated.l Anticipate CEO's needs in advance of meetings, conferences, etc.l Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed. Provide gatekeeper and gateway role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.l Manage all aspects of organization's office servicesQualification : MBA(Healthcare Management)/ Master of Healthcare Administration (MHA)Experience : 0-2 year of experience in the same or related profileOther requirements : Candidate should have good communication skills

We are looking for 1 Administrative Assistant Post in Jalandhar with knowledge in Office Administration, Microsoft Office, Administrative Assistance ,Personnel Management ,Document Control and Required Educational Qualification is: Bachelor Degree/ B.Com.

A Secretary, or Administrative Assistant, is responsible for facilitating communications within an office and fielding interactions with the public. Their duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for other employees in their office.