Administrative Assistant Job Vacancies in Ghatkopar

supervisor

The Administrative Assistant is crucial in supporting the efficient operation of variousadministrative and academic functions within a university. This position involves providingadministrative support to faculty, staff, students, and visitors, as well as maintaining awell-organized and productive office environment.Key Responsibilities:1. Office Management:- Greet and assist visitors, students, and staff, providing information and directing them to theappropriate resources.- Answer and direct phone calls, take messages, and handle inquiries in a professionalmanner.- Manage office supplies and equipment, ensuring availability for daily operations.2. Correspondence and Communication:- Draft and edit correspondence, memos, emails, and other written communications on behalfof the department or university.- Maintain communication with various stakeholders, including faculty, students, parents, andexternal partners.3. Scheduling and Calendar Management:- Schedule appointments, meetings, and events for faculty and staff.- Coordinate and update departmental calendars, ensuring accuracy and timeliness.4. Records and Data Management:- Organize and maintain physical and electronic records, ensuring confidentiality andaccessibility.- Assist in data entry, data retrieval, and database management as needed.5. Document Preparation:- Prepare and format documents, reports, presentations, and course materials.- Assist in the preparation of syllabi, handouts, and teaching materials for faculty members.6. Event Coordination:- Assist in organizing departmental events, workshops, seminars, and conferences.- Coordinate logistics, including venue booking, catering, and audiovisual equipment.7. Financial and Budget Support:- Assist with processing purchase orders, invoices, and expense reports.- Maintain budget records and monitor spending against allocated funds.8. Student Support:- Assist students with registration, scheduling, and general university info

Key Responsibilities:Maintain accurate financial records.Prepare financial statements.Assist with month-end and year-end procedures.Manage accounts payable and receivable.Analyze financial data for insights.Support budgeting and cross-functional teams.Facilitate external audits.Ensure regulatory compliance.Qualifications:Bachelor's degree in Accounting or Finance.CPA certification a plus.Previous accounting experience.Strong knowledge of accounting principles.Proficient in accounting software and Excel.Detail-oriented and analytical.Effective communicator and team player.Experience: 2 to 5 Years

We are a 15yr + Digital Agency located in Wadala in the business of IT i.e. Website and Mobile App Design, Development, Digital Mktg and Branding. We're looking to hire an office assistant cum accountant either male or female who stays close to Wadala with good memory and knowledge of Word, Excel, Emails and Accounting (we dont use tally) with a minimum 2 yr job commitment.NOTE: Communication in English is mandatory so do not apply if you are having difficulty in writing or speaking in English. Also you must be good with numbers/mathematics and located close to Wadala.Salary: Rs 8000 to Rs 15000 per monthTimings: Mon to Fri (10am to 7pm)Office Location: Wadala East (Near vidyalankar College)Job responsibilities:1) Maintain all accounting and legal records, files and office documents in an orderly manner in Excel and Word2) Create and Review invoices and purchase order ensuring the accuracy of all data3) Reconcile bank balance and recorded general ledger entries4) Follow up clients on payment reminders via calls and mails5) Data entry of records related to mktg and sales activities6) Undertake banking tasks7) Maintain records of employees documents and attendance8) Undertake marketing activities on a computer such as mass mailing, telemarketing, chat etc (training will be provided)9) Collection of cheques and documents from clients offices.10) Surfing the internet to find information11) Opening and closing the office12) Be open to learn new tasks as and when needed

To handle administrative work (co-ordination with Vendors, handling repairs and maintenance. Conduct clerical duties, responding emails, preparing documents, schedule meetings and travel arrangements for senior members of Institute etc).Key Skills :-l Excellent written and verbal communication skill.l Knowledge of MS Office, Excel, Power Point etc. Basic technical knowledge.l Proactive approach to problem solving.l Ability to multitask and prioritize own workload.l Able to complete and manage the tasks with minimal supervision in time bound period.Work Experience - 5-10 YearsSalary as per the experienceLocation :- MumbaiEducation Qualification :- Graduate (in Any stream)

We are looking for a Data Entry Clerk to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory.The company will rely on you for having accurate and updated data that are easily accessible through a digital database.ResponsibilitiesTransfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scannersType in data provided directly from customersCreate spreadsheets with large numbers of figures without mistakesVerify data by comparing it to source documentsUpdate existing dataRetrieve data from the database or electronic files as requestedPerform regular backups to ensure data preservationSort and organize paperwork after entering data to ensure it is not lostRequirements and skillsProven experience as data entry clerkFast typing skills; Knowledge of touch typing system is strongly preferredExcellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)Working knowledge of office equipment and computer hardware and peripheral devicesBasic understanding of databasesGood command of English both oral and written and customer service skillsGreat attention to detailHigh school degree or equivalentYou will receive your job Description and responsibilities during your interview process. The Interview will be conducted through online Skype, Are you familiar with Skype to undergo the job interview section ?

He should have knowledge of Biometric attendance system.-Daily attendance report preparation.-Knowledge of Joining Formality.-Well verged with MS office,word Excel.-Provides administrative support to ensure efficient operation of office.-Answers phone calls, schedules meetings and supports visitors.-Carries out administrative duties such as filing, typing, copying, binding, scanning etc.-Stationery Management.-All ohter support to HOD-Supports team by performing tasks related to organization and strong communication.

Job summary: We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our companys general administrative activities.ResponsibilitiesAssist Admin/IT managerIT related issuesPlan meetings and take detailed minutesWrite and distribute email, correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemUpdate and maintain office policies and proceduresOrder office supplies and research new deals and suppliersMaintain contact listsBook travel arrangementsSubmit and reconcile expense reportsProvide general support to visitorsAct as the point of contact for internal and external clientsLiaise with executive and senior administrative assistants to handle requests and queries from senior managers

QualificationsBachelor's degree or equivalent experienceStrong interpersonal, customer service and communication skillsAbility to multitaskProficient in Microsoft Office suite

This is a full-time on-site role as an Administrative Assistant located in Worli. As an Administrative Assistant, you will provide day-to-day support to the Director, including answering phone calls, organizing files, scheduling appointments, and handling correspondence. Additionally, you will be responsible for performing general administrative duties such as photocopying, printing, and maintaining office supplies.QualificationsStrong organizational and time management skillsExcellent written and verbal communication skillsProficient in Microsoft Office, with the ability to learn new software quicklyAbility to prioritize tasks and work independentlyDemonstrated attention to detail and accuracyExperience managing multiple calendars and meeting schedulingBachelor's degree preferred.Familiar with Google SheetsWorking days : Monday to SaturdayWork Timings : 9am-7pmLooking for only Female CandidatesPreferred Candidates within 10 kms of Worli

Creation of Purchase order2. Arranging printing and office stationaries3. Restaurant / Pubs / Others booking arrangement4. Offsite / External events coordination and arrangements5. General supervisory work6. Travel booking arrangement Air / Train / Cab7. Other duties assigned by Admin Manager