Administrative Assistant _ University

Garodia Education

the administrative assistant is crucial in supporting the efficient operation of various

administrative and academic functions within a university. this position involves providing

administrative support to faculty, staff, students, and visitors, as well as maintaining a

well-organized and productive office environment.

key responsibilities:

1. office management:

- greet and assist visitors, students, and staff, providing information and directing them to the

appropriate resources.

- answer and direct phone calls, take messages, and handle inquiries in a professional

manner.

- manage office supplies and equipment, ensuring availability for daily operations.

2. correspondence and communication:

- draft and edit correspondence, memos, emails, and other written communications on behalf

of the department or university.

- maintain communication with various stakeholders, including faculty, students, parents, and

external partners.

3. scheduling and calendar management:

- schedule appointments, meetings, and events for faculty and staff.

- coordinate and update departmental calendars, ensuring accuracy and timeliness.

4. records and data management:

- organize and maintain physical and electronic records, ensuring confidentiality and

accessibility.

- assist in data entry, data retrieval, and database management as needed.

5. document preparation:

- prepare and format documents, reports, presentations, and course materials.

- assist in the preparation of syllabi, handouts, and teaching materials for faculty members.

6. event coordination:

- assist in organizing departmental events, workshops, seminars, and conferences.

- coordinate logistics, including venue booking, catering, and audiovisual equipment.

7. financial and budget support:

- assist with processing purchase orders, invoices, and expense reports.

- maintain budget records and monitor spending against allocated funds.

8. student support:

- assist students with registration, scheduling, and general university info

• Experience

  6 - 7 Years

• No. of Openings

  1

• Education

  M.A, M.B.A/PGDM, M.Com, Post Graduate Diploma

• Role

  Administrative Assistant

• Industry Type

  Education / Teaching / Training / Colleges /Institutes / Universities

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office