Administrative Assistant Job Vacancies in Kundli

Hiring for 1 Executive Assistant Job in Kundli, Haryana, Executive Assistant, Personal Secretary, Officer Secretary, with Minimum 3 Years Experience, Required Educational Qualification is : other Bachelor Degree, Post Graduate Diploma, other Doctorate Degree with Good Knowledge in Office Administration, Executive Assistant, Personal Secretary, Officer Secretary Etc.

Executive Assistant is responsible for the provision of administrative support to Managing Director. This entails co-ordination of administration processes including diary/calendar management, agenda preparation, arranging meetings, advising delegates of what they need to do prior to meetings, taking meeting minutes, following up of action items, travel arrangements and communication aspects. Analyse monthly and weekly plans and determine required amount of meetings, logistics, attendees, etc. Produce documents, briefing papers, reports and presentations, etc. as requested by MD / Executives Carry out background research and present findings to the MD / Executives Carry out specific projects and research as requested by the MD / Executives Ensure that the MDs calendar/diary is up to date and efficiently managed as changes occur, or new meetings are scheduled Request necessary data from management so that reports can be compiled Attend to phone calls, e-mails and messages either through first line response or forwarding as appropriate to members within NYDA Process incoming correspondence and action as required, e.g.o Update calendaro Type documentationo Distribute / forward informationo Internal and external queries Maintain stakeholder database and ensure that all information is accurate and up to date Regularly check stationery supplies to ensure sufficient stock at all times Maintain an up to date, orderly and logical filing system that can be easily accessed when absent. Schedule meetings as planned or requested Ensure that an agenda is sent to all delegates, both with standard agenda items as well as any items that need to be included for follow up as a result of actions documented in previous meetings Ensure that delegates are aware of what they need to prepare in terms of contribution to the meeting Compile documentation required and distribute in advance to delegates Arrange logistical requirements

Front Desk Executive Responsibilities:* Reporting to management and performing administrative duties.* Answering telephone calls, as well as screening and forwarding calls.* Scheduling and confirming appointments, meetings, and events.* Welcoming and assisting visitors in a friendly and professional manner.* Handling basic inquiries and sorting mail.* Copying, scanning, and filing documents.* Monitoring office supplies and ordering replacements.* Keeping the reception area tidy and observing professional etiquette.* Performing other administrative tasks, if required.

Responsibilities For Executive Assistant Profile:# Act as the point of contact among executives, employees, clients and other external partners# Manage information flow in a timely and accurate manner# Manage executives calendars and set up meetings# Make travel and accommodation arrangements# Rack daily expenses and prepare weekly, monthly or quarterly reports# Oversee the performance of other clerical staff# Act as an office manager by keeping up with office supply inventory# Format information for internal and external communication memos, emails, presentations, reports# Take minutes during meetings# Screen and direct phone calls and distribute correspondence# Organize and maintain the office filing system

Job Description For HR Assistant Profile:Attendance sheet updation in excel sheet.Responsible for PF left employees online activities .Responsible for updation of aadhar card in ESIC siteAlso maintaining the master role Statutory Compliances of company,like, Register of fines,Advance, compensatory Holiday, lime washing, overtime, Damage or Loss, Accident Register,Responsible for gate pass/late coming head.Maintaining the leave application record of employees.