Personal Secretary Graduate Jobs in Mumbai

Job Summary:The Secretary is responsible for providing administrative and clerical support to ensure efficient office operations. This role involves managing schedules, handling correspondence, organizing meetings, maintaining records, and supporting executives and staff in daily administrative tasks.Key Responsibilities:Manage and maintain executive schedules, appointments, and calendarsAnswer, screen, and direct phone calls professionallyDraft, prepare, and edit correspondence, emails, reports, and documentsOrganize and coordinate meetings, conferences, and appointmentsPrepare meeting agendas and take accurate minutesMaintain filing systems (physical and electronic)Handle incoming and outgoing mail and courier servicesMaintain office supplies and place orders when requiredCoordinate travel arrangements (tickets, accommodation, itineraries)Maintain confidentiality of sensitive informationAssist with basic bookkeeping, invoicing, or expense tracking if requiredProvide general administrative support to the team and management

Travel desk, calendar management, meeting schedule etc

I'm looking personal secretary for me who can traveling in other cities some time Who can manage my work more information I'm service provider in medical health care n domestic service in Delhi Mumbai Jaipur dehradun Kolkata n etc plz WhatsApp me 8979386391

Must be beautiful,fashionable, and open minded.It is also necessary to have the ability to handle business.creatin a daily schedule, scheduling meetingswith clients and keeping updates to the bossor handling clients themselves as time permits etc. works must come.

1)Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases; Compile and record files, reports and correspondence.2) Attending meetings, taking minutes and keeping notes;3) Liaising with staff in other departments and with external contacts; handle Enquiries &Co -ordinate with other departments.4) Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.5) To assist in any project of the department.6) To Research and Prepare the MIS reports as and when needed.7) Maintain and file the confidential correspondence and records of the Hon Director Administration office.Skills Required -Female Candidate with 3+ years of experienceCandidate preferred from western line

Requirement for Personal Secretary. scheduling Meetings and Reminder for the Samebook the Travelling Ticketsreminder for Due Dates - for E.g. Lic Etcnote Down Important Points in the Meeting

Maintain all hard copy and digital records for ongoing executive projectsAssist in creating and distributing meeting minutes for the monthly managers meetings and other executive meetingsDeliver and pick up business related correspondence in the immediate geographic areaWork with executive administrative team to create spreadsheets and presentation information for trade shows and meetingsPrepare the conference room for sales presentations and staff meetings

Assisting the administrative department with clerical duties, such as organizing work schedules.Performing office duties, such as answering phones, liaising with clients, or running errands.Scheduling management meetings, creating agendas, and attending meetings to record minutes.Compiling and distributing minutes of meetings to personnel.Managing daily office operations and maintaining an organized work environment.Assisting with the onboarding process of new personnel and providing any office-related training.Facilitating communication between management and personnel.Overseeing and interpreting the company's administrative policies and procedures.Secretary Assistant Requirements:Bachelor's degree in office management, business, or a similar field.A minimum of 2 years' experience in a secretarial role.Excellent knowledge of Computer & ExcelWorking knowledge of management policies and office procedures.Strong analytical and organizational skills.Ability to multitask and to work well in a fast-paced environment.

Personal Assistant - JD Job Responsibilities1. Executive Support: - Provide high-level administrative support to executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence. Act as a primary point of contact and gatekeeper for internal and external inquiries. 2. Communication and Coordination: Facilitate clear and timely communication between executives, team members, and external parties. Draft and/or edit documents, letters, reports, and other communications as required. 3. Confidentiality and Discretion: Maintain strict confidentiality of sensitive information related to company affairs, financial matters, and business dealings. Exercise discretion in handling sensitive topics and maintain professionalism in all interactions. 4. Office Management: Implement and maintain effective filing systems and document management protocols. 5. Project Support: Help manage project timelines, track progress, and ensure tasks are completed within designated deadlines. 6. Financial Administration: Support financial activities such as, expense tracking, and budget management. Collaborate with the finance team to maintain accurate records, monitor accounts, and prepare financial reports as needed. 7. Relationship Management: Build and maintain strong relationships with key stakeholders, including clients, consultants, and employees. Serve as a liaison between executives and external entities to facilitate effective communication and collaboration.8. Special Events and Travel: Assist in planning and organizing special events, as well as coordinating travel arrangements for executives. This includes hotel bookings, flight arrangements, and other logistical needs.

FEMALE CANDIDATES APPLY WHO CAN JOIN IMMEDIATELYCoordinate executive communications, including taking calls, responding to emails and interfacing with clients.Should be able to draft emails/Correspondence.Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.Exceptional interpersonal skill.Prepare internal and external corporate documents for team members and industry partners.Coordinate with Inter-department for ReportsSchedule meetings and appointments and manage travel itinerariesArrange corporate events to take place outside of the workplace.Maintain an organized filing system of paper and electronic documentsUphold a strict level of confidentialityDevelop and sustain a level of professionalism among staff and client

We urgently looking for Personal Executive for manage Travel arrangement for Company's staff and management Consultant for Mumbai LocationRole DescriptionThis is a full-time on-site role for a Travel Consultant located in Mumbai. The Travel Consultant will be responsible for day-to-day tasks, including travel consulting, management, and arrangements. The Travel Consultant will also provide exceptional customer service by answering inquiries and resolving customer concerns related to reservations and other aspects of travel. Helping for air tickets for management and staff business trips in domestic and international check in and other required work for flights ,applying visa and other travel related work Booing cabs for staff and management for their trips Checking Flight rate trends and the best possible fares for the given routes Hotel booking .check in, other coordination's related to the sameQualifications Strong travel consulting and management skills Ability to make travel arrangements for customers Exceptional customer service skills Experience in providing support for reservations and other aspects of travel Knowledge of travel industry and popular destinations Ability to multitask, prioritize, and manage time effectively Bachelor's degree in Travel and Tourism or related field Excellent communication and interpersonal skills Proficiency in multiple languages would be a plus Any GraduateSalary : 20Kto 30K Per Month

Urgently Needed !!Personal Assistant with good communication skills who can handle office, Answers calls, day to day activities, Extensive experience in creating document and spreadsheet by Ms.word ,Excel and PowerPoint, Note taking, Record keeping, Organizational skills, Calendar management, Provide general administrative support, as well as take care of owner working list to follow and can travel anywhere for business purpose and can join immediately.Only for females .

we are looking for Personal Secretary able to performOffice ManagementReceiving Calls / Responding to EmailPreparing Presentation and sending to clientTravel and Hotel Bookings Good Knowledge of computer.Good communications skills, written and verbal. Discretion.An ability to stay calm and tactful under pressure.Self-motivation, Willing to travel for negotiations, and presentationAbility to meet the Personal Secretary Job requirement and travelling requirement is a mustJob is to work closely with the BOSS and follow his all instruction and willing to and travel with Boss as and when required

Position Title Administration Executive (EA) Reports to: Associate Vice President, Administration ManagerLocation Mumbai (Andheri) Schedule 5 days working, weekends off (US Shift)Pick up from Marol & Sakinaka Metro Station and home drop will be providedResponsibilities Meeting management Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices. Minimal editing of PowerPoint documents and general correspondence (internal and external) Updating of company databases may be required Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visas where necessary and creating detailed travel itineraries. General Administration Timely collection and processing of team expenses for both cash and American Express using the company expense system. Supporting the other Executive & Admin Assistants where necessaryEducation: Bachelors Degree a plus but not essential Minimum 5 - 12 years of experience as an Administrative Assistant supporting a team in a professional, fast paced environment

Carry out daily duties of office work. Send email word excel powerpoint Should be comfortable to travel around office for basic office work call any bank work.Schedule Meetings Travel bookings of staff organize and host office events.Arrange purchase of office essentials.Maintain schedules and meetings of Sr.Management.Hard hard working and dedicated candidates .incentives to be provided on goal achievements and targets.

Personal Secretary Required for Shipping Company.- Good English / Hindi Communication.- Handle all offices work.- Attending meetings.- Ready to raveling worldwide for seminars.- Good Looking.- Open Minded.- Smart Bold- Age 20 to 40.Shipping Company Last 20 years old Company Managing all types of vessels & Handle all export & Import offices.Located in Andheri East , Near Railway Station.Please forward Complete resume with passport..

We are looking for a competent Personal Secretary / Executive Secretary/Personal Assistant to support our Director (Females) Preferably age between 18-30 years.Responsibilities- Acting as a first point of contact: dealing with correspondence and phone calls.- Managing diaries and organizing meetings and appointments.- Organizing events and conferences.- Reminding the Director of important tasks and deadlines.- Typing, compiling and preparing reports, presentations and correspondence.- Booking and arranging travel, transport and accommodation.Key Skills- Ability to travel in multiple locations if required.- Educated to degree level or equivalent.- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts.- Flexibility and adaptability and ability to organize and plan own work.- Good oral and written communication skills in English.- Taking dictation and minutes and writing them up subsequently.- Excellent written and oral communication, pleasant personality.- Good Computer Knowledge.Job Type: Full-timeSalary: 15000 INR - 25000 INR per monthSchedule:Day shiftAbility to commute/relocate:Education:Bachelor's (Preferred)Experience:total work: Fresher or 1 Year Experience (Required)Language:English (Required)Please send your profile with your recent photograph at earliest.Expected Start Date: 10/09/2022

-Manage payments, subscriptions, AMCs, etc. for Director and family-Capture and follow-up on key meetings and presentations-Helping drive completion of key deliverables and following up on outstanding action items-Schedule meetings and appointments-Should be able to maintain confidentiality of work handled-Manage travel itineraries - provide support for domestic and international travel; VISA assistance wherever required; accommodation and other travel logistics-Manage information flow in a timely and accurate manner-Format information for internal and external communication memos, emails, presentations, reports-Organize and maintain the office filing system-Prioritize meetings and follow-ups on requested items as needed-Perform other related duties as assigned, including replacing and backstopping for others as required.

Basic computer knowledge Entering data, maintaining databases, and keeping records. Liaising with internal departments, answering calls, and making travel arrangements. Good communication Management skill Travelling pan India Career oriented Should be join for a long-term period Typing, formatting, and editing reports, documents, and presentations. Observing best business practices and etiquette.

We are looking for an Executive Secretary to manage the MDs office for our client located Mumbai and AhmedabadWould be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetingsAnswer phones and direct and guide all incoming calls promptly and efficiently.Communicate and handle incoming and outgoing electronic communications on behalf of the MDReview and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely mannerUpdating the Travel schedule and hotel reservationsEnsure that all confidential sensitive information is securely handled, stored as appropriate no such information is divulged or made accessible to unauthorized person.Coordinate various meetings from MD s office and look after day to day activities in MD s office.Follow up and co-ordination with various departments of HO and plants for updates on the actions taken Record ManagementMaintaining contact database of the MDCoordinate and follow-up on all tasks assigned by the top management within the allotted deadlinesSchedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.Research work for a work area given by the MDOrganizing coordinating events conferences.Organize and maintain the office filing system.Requirement:3-8 Years of overall experience in similar role1. Excellent Communication (Verbal & Written) and interpersonal skills 2. Note keeping Skills and Research3. Maintain Minutes of the Meeting4. Coordinating with Staff whether allotted work is done properly.Salary : 4 to 6Lacs PA

we are looking for smart & dynamic girls for the role of personal secretary job profile, both freshers & experienced candidates can apply, both graduate & under graduates can apply, age should be between (18-30) years