Personal Secretary Job Vacancies in Surat

To handle the owner workAnd should have good personality

We are Looking for Smart Female Candidate for the Post of Personal Secretary Cum Receptionist. fresher Candidates Having Knowledge About the Job Role Can Apply...candidates Willing to Relocate Will Be Provided Accommodation and other Perks..

Responsibilities:Manage the executive's calendar, schedule appointments, and coordinate meetings.Handle incoming calls, emails, and correspondence, prioritizing and responding as necessary.Prepare and edit documents, presentations, and reports.Coordinate travel arrangements, including booking flights, accommodations, and transportation.Attend meetings, take minutes, and follow up on action items.Conduct research and compile information for various projects and assignments.Assist with personal tasks, such as managing personal appointments and making reservations.Maintain confidentiality of sensitive information and exercise discretion at all times.Requirements:Proven experience as a Personal Assistant or similar role.Excellent organizational and time management skills.Strong verbal and written communication abilities.Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).Ability to handle multiple tasks and deadlines with attention to detail.Professional demeanor, integrity, and a proactive mindset.Flexibility to work outside regular business hours if required.We appreciate all applications, but only selected candidates will be contacted for further steps.

Urgently hiring We urgently required a smart Female Personal Secretary to the MD..She Should be smart confident having basic knowledge of computerReading, monitoring and responding to the Director email,.Answering calls and liaising with clients competently,.Preliminary drafting of correspondence on the Director behalf,.Delegating work in the Director absence,.Taking action points and writing minutes,.Managing and reviewing filing and office systems,.Sourcing and ordering stationery and office equipment,.Booking and arranging travel, transport and accommodation.Reminding the Director /executive of important tasks and deadlines

Maintain calendars - arrange, coordinate and prioritize complex scheduling. Filter emails, highlight urgent correspondence and print attachments, Diary keeping anddealing with appointments. Travel Desk - Travel arrangements including flight, car, hotel booking etc for local andinternational travel. Schedule on behalf of MD meetings between him and his direct reports and the committeesand groups to which he is a member Filter general information, queries, phone calls and invitations to MD by redirecting or takingforward such contact as may be appropriate. Design and maintain filing and storage systems in the office. To manage the coordinators diary for all appointments and meetings,ensuring a manageable schedule is maintained, it is kept up to date; a dailyoverview with documentation and papers. To be able to proofread documentation on behalf of the coordinator andmake amendments or suggestions as necessary. To track delegated tasks where required and monitor progress, chasing anydocumentation or responses not received and keeping the coordinatorinformed as appropriate. Responsible for information for Parents, staff, students sent out via emailon behalf of the Principal/coordinator and co-ordination of responses. To provide administrative and organizational support to the section. Management of the school calendar and events with proper planning andexecution. Manage email, mail and telephone correspondence in a timely mannerTyping, Compiling and preparing reports, presentation and correspondence Maintain and manage students databases with complete referrals. Provide assistance to school teachers in maintaining educationalrecords of all students. Monitor academic progress of school students. Respond to students and parents inquiries relating to various schoolrelated circulars and teaching methods. Assist parents in monitoring their childrens academic progress. Schedule and organize meetings between teachers, pare

Work Experience Should have 3-5 years of experience as an assistant or secretary to the MD of a company. Who has steady experience in admin, coordinating.Educational Qualification Should have graduated from a secretarial college.Skill Set Required EXCELLENT FOLLOW UP SKILLS Most important requirement. Should have working knowledge of MS OFFICE especially EXCEL & Word.Salary There should be job stability, not someone who has been jumping jobs often. Should be honest. Should be open to doing personal tasks of boss. (eg: ordering online, car service, insurancepolicies etc)

We are seeking a talented and motivated Female Back Office Executive. The Back Office Executive will play a crucial role in ensuring the smooth operation of administrative and clerical tasks. The ideal candidate should have excellent organizational skills, attention to detail, and a passion for maintaining efficiency within the office.Responsibilities:Perform general administrative duties, including data entry, document processing, and record maintenance.Coordinate and schedule appointments, meetings, and travel arrangements.Prepare and distribute internal communications, reports, and presentations.Assist in managing and organizing office files, documents, and records.Handle incoming calls and correspondence, redirecting them as necessary.Support the team in maintaining office supplies and inventory.Assist in coordinating office events, meetings, and conferences.Collaborate with cross-functional teams to ensure smooth workflow and effective communication.Conduct research and gather information as requested by the team.Maintain confidentiality of sensitive information and ensure data security.Support other team members with ad-hoc tasks as required.Requirements:High school diploma or equivalent. A bachelor's degree in a related field is a plus.Proven experience in a similar back office or administrative role.Excellent organizational and time management skills.Attention to detail and accuracy in completing tasks.Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong written and verbal communication skills.Ability to work independently and collaboratively in a team environment.Professional demeanor and ability to maintain confidentiality.Positive attitude and willingness to learn.Fluency in [languages spoken in the work environment] is preferred.

We seek a highly organized and efficient Personal Assistant to support busy executives in their day-to-day activities. The successful candidate will manage schedules, arrange meetings, make travel arrangements, and handle various administrative tasks to ensure that the executives workload is streamlined and their time is optimized.Responsibilities:Manage the executive's calendar, schedule meetings, and arrange appointmentsPlan and coordinate travel arrangements, including flights, accommodations, and transportationOrganize and maintain files and records, both digital and physicalScreen phone calls, emails, and other correspondence, responding where appropriate or forwarding to the executiveConduct research and provide summaries of findings to the executiveAssist with the preparation of reports, presentations, and other documents as neededLiaise with clients, vendors, and other stakeholders on behalf of the executivePerform general administrative tasks, such as photocopying, filing, and data entryRequirements:Proven experience as a Personal Assistant, Executive Assistant, or similar roleStrong organizational and time-management skillsExcellent communication and interpersonal skillsAbility to prioritize tasks and work efficiently under pressureAttention to detail and problem-solving skillsProficient in Microsoft Office Suite and other relevant softwareBachelor's degree preferred but not requiredTo apply, please submit a cover letter and resume highlighting your relevant experience and qualifications.