Secretarial Executive

ABS International

We are looking for an Executive Secretary to manage the MDs office for our client located Mumbai and Ahmedabad

Would be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetings

Answer phones and direct and guide all incoming calls promptly and efficiently.

Communicate and handle incoming and outgoing electronic communications on behalf of the MD

Review and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.

Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Updating the Travel schedule and hotel reservations

Ensure that all confidential sensitive information is securely handled, stored as appropriate no such information is divulged or made accessible to unauthorized person.

Coordinate various meetings from MD s office and look after day to day activities in MD s office.

Follow up and co-ordination with various departments of HO and plants for updates on the actions taken

Record Management

Maintaining contact database of the MD

Coordinate and follow-up on all tasks assigned by the top management within the allotted deadlines

Schedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.

Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.

Research work for a work area given by the MD

Organizing coordinating events conferences.

Organize and maintain the office filing system.

Requirement:

3-8 Years of overall experience in similar role

1. Excellent Communication (Verbal & Written) and interpersonal skills

2. Note keeping Skills and Research

3. Maintain Minutes of the Meeting

4. Coordinating with Staff whether allotted work is done properly.

Salary : 4 to 6Lacs PA

Experience : 3 - 5 Years

No. of Openings : 2

Education : Any Bachelor Degree, Post Graduate Diploma

Role : Secretarial Executive

Industry Type : FMCG / Food / Beverages

Gender : Female

Job Country : India