Secretarial Assistant Female Jobs in Mumbai

- Coordinate and manage the daily schedule and appointments of the employer: The personal assistant will be responsible for organizing and scheduling meetings, appointments, and events for the employer, ensuring timely execution.- Handle secretarial activities such as organizing files, answering calls, and drafting emails: The personal assistant will assist in maintaining records, managing correspondence, and ensuring effective communication on behalf of the employer.- Support the employer in administrative tasks, including document preparation and data entry: The personal assistant will help in preparing reports, presentations, and other business documents, as well as handling administrative tasks as needed.- Provide assistance in office management and operational activities: The personal assistant will help in ensuring smooth running of the office, managing supplies, and handling any office-related tasks as required.Required skills and expectations:- Strong interpersonal skills to effectively communicate with the employer and external parties.- Excellent time management abilities to organize and prioritize tasks efficiently.- Coordination skills to manage multiple responsibilities and stakeholders effectively.- Good communication skills to interact professionally and maintain confidentiality when required.- Presentation skills to assist in preparing reports and documents for the employer.

Administrative Support: Handle incoming and outgoing calls, emails, and mail, and act as a primary point of contact.Scheduling: Manage diaries, schedule appointments, and coordinate meetings, ensuring no conflicts.Travel Coordination: Arrange all aspects of travel, including flights, accommodation, and transportation.Meeting Management: Prepare for meetings, take minutes, and distribute them to attendees.Document & Data Management: Prepare reports, presentations, and other documents; maintain organized filing systems, both physical and digital.Errands & Personal Tasks: Run personal errands such as shopping, handling bills, or coordinating household services.Event Planning: Assist in organizing events, from small meetings to larger conferences.Research: Conduct research on various topics for projects or personal use on behalf of the employer.Essential skillsExceptional organization and time-management skills.Strong verbal and written communication skills.Discretion and professionalism, especially when handling confidential information.Problem-solving and decision-making abilities.Proficiency in common software like word processing, spreadsheets, and presentation tools.Important considerationsDiverse role: The specific duties can be highly varied depending on the employer, ranging from professional to personal tasks.Proactive approach: A proactive mindset is crucial for anticipating needs and solving problems before they arise.Adaptability: The role requires the ability to adapt to a fast-paced and changing environment*FEMALE ONLY*

Vacancy for 2 CS Candidates (Semi Qualified / Management Trainee) at Disha Chokhani and Associates Practicing Company Secretary located at JB Nagar, Andheri East.Roles & Responsibilities will be handling secretarial compliances of Private Limited Cos., Unlisted Cos., LLPs, Assistance in NCLT matters, FEMA Compliance, RBI Compliance, Corporate Restructuring, Registrar of Firms (Partnership Firm), Drafting Minutes and Secretarial records, etc.Salary range would be as per Industry Standards.Please DM if interested..CS Disha Chokhani & Associates consultdishashah@gmail.com

Graduation mandate.Excellent communication skills.Interpersonal skills.Time management

We have vacant of 1 Personal Assistant Job in Mumbai, for Freshers Educational Qualification : Higher Secondary, Other Bachelor Degree Skill Microsoft Excel, Time Management, Interpersonal Skills, Good Communication, Calendar Management, Basic Computer Skills, Secretarial Activities etc.Applicant should be organized, presentable and have good communication skills. Should know Microsoft office and google sheet.Ready to travel.first telephonic interview then through google meet.telephonic interview will be done from US office.

Personal Assistant Duties and Responsibilities:Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc. Is a spokesperson for the client on all matters.

Marketing and management with hr

The Personal Assistant is responsible for providing administrative support to the jewelry firm, as well as managing the firm's human resources function. This includes tasks such as managing the office calendar, scheduling appointments, preparing reports, handling correspondence, and managing the firm's filing system. The OAH will also be responsible for recruiting, interviewing, and hiring new employees, as well as onboarding and training new hires.5+ years Any Graduate/MBAPA diploma or certification would be considered an advantage1st preferences South mumbai7.5 LPA*You must have worked as a PA / Personal Assistant for at least 3 years (ideally within fashion / jewellery / luxury)Ability to multi-taskExceptional organisation skillsImmaculately presentedSuperb communication skillsYou will have a calm attitude and be able to react positively when working under pressureAbility to deal with sensitive and confidential informationHappy to work in busy and open environmentAct as the point of contact between the manager and internal/external clientsScreen and direct phone calls and distribute correspondenceHandle requests and queries appropriatelyManage diary and schedule meetings and appointmentsMake travel arrangementsTake dictation and minutesSource office suppliesProduce reports, presentations and briefsDevise and maintain office filing systemDealing with sale invoicesSupport with Directors' email inboxes and conducting emails on behalf of DirectorsWorking on business travel planning for the DirectorAd hoc projects

Schedule meetings and manage calendars.Answer phone calls and emails and take messages.Take accurate and comprehensive notes at meetings.Help with daily time management.Run errands as requested.Plan travel, including flights, accommodation and ground transportation.

We are Looking for Personal Assistant.well GroomedKnow the Basic Language Marathi, Hindi, English,letter Writing, Draft, Lining Up the Appointments,controlled Talks,presence of Mindand Dedication to Work

We are looking for an Executive Secretary to manage the MDs office for our client located Mumbai and AhmedabadWould be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetingsAnswer phones and direct and guide all incoming calls promptly and efficiently.Communicate and handle incoming and outgoing electronic communications on behalf of the MDReview and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely mannerUpdating the Travel schedule and hotel reservationsEnsure that all confidential sensitive information is securely handled, stored as appropriate no such information is divulged or made accessible to unauthorized person.Coordinate various meetings from MD s office and look after day to day activities in MD s office.Follow up and co-ordination with various departments of HO and plants for updates on the actions taken Record ManagementMaintaining contact database of the MDCoordinate and follow-up on all tasks assigned by the top management within the allotted deadlinesSchedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.Research work for a work area given by the MDOrganizing coordinating events conferences.Organize and maintain the office filing system.Requirement:3-8 Years of overall experience in similar role1. Excellent Communication (Verbal & Written) and interpersonal skills 2. Note keeping Skills and Research3. Maintain Minutes of the Meeting4. Coordinating with Staff whether allotted work is done properly.Salary : 4 to 6Lacs PA

Searching for a smart Personal Assistant. Assist MD in personal tasks. Ready to travel outstation for visits. Cooperative Attractive personality with good oral skills.

Urgently Needed !!Personal Assistant with good communication skills who can handle office, Answers calls, day to day activities, Extensive experience in creating document and spreadsheet by Ms.word ,Excel and PowerPoint, Note taking, Record keeping, Organizational skills, Calendar management, Provide general administrative support, as well as take care of owner working list to follow and can travel anywhere for business purpose and can join immediately.Only for females .

Fixing up Appointment with Clients/VendorsHandling office-management duties given by the DirectorHandling calendar eventsOrganizing reports and documentsHandling all telephonic and Email inquiries of the Clients/VendorsSetting up meetingsAbility to multitask and priorities tasksExcellent time management skills.Well-developed organizational skills.Attention to detail.Great verbal and written communication skills

Scheduling Meetings with internal teams as well as external clients and business associates. Travel-related activities, flights, and car travel bookings, Covid restriction compliance research, and hotel bookings. Follow up with the internal departments for the completion of deadlines. Checking of emails and according to their urgency, bringing them to the notice of the concerned employee or the MD Greeting and taking care of the Visitors in coordination with the Administration. Managing the daily schedule for the MD. Correspondence and mails. Maintaining data and filing. Follow up on the expected reports or assigned tasks to the internal departments. Coordination with the administration and IT department for the yearly dispatch to the clients and also for the internal staff during the festival and special occasions. Minutes of the meetings

Act as the point of contact among executives, employees, clients and otherexternal partnersManage information flow in a timely and accurate mannerManages the Co Heads calendars and set up meetingsMake travel and accommodation arrangements for the Co - HeadsTracks daily expenses and prepare weekly, monthly or quarterly reportsAct as an office manager by keeping up with office supply inventoryFormat information for internal and external communication memos,emails, presentations, reportsTake minutes during meetingsScreen and direct phone calls and distribute correspondenceOrganize and maintain the office filing systemIs well versed with MS OfficeFamiliarity with office gadgets and applications (e.g. e-calendars and copymachines)Excellent English verbal and written communications skills

A well qualified, Fluent in English candidate with good communication skills is mandatory for the Job. The reporting would be done directly to the Managing Director and chairman of the company. Freshers are also welcome for the job

Acting as the administrative point of contact between the executives and internal/external clients. * Act as the point of contact between the executives and internal/external clients Undertake the tasks of receiving calls, take messages and routing correspondence Handle requests and queries appropriately Maintain diary, arrange meetings and appointments and provide reminders ( Must have In hand exprience on Team ,zoom and Skype ) Make travel arrangements Take dictation and minutes and accurately enter data Monitor office supplies and research advantageous deals or suppliers Produce reports, presentations and briefs Develop and carry out an efficient documentation and filing...

Business Planning and fix meeting of clients.travel booking and others logistics work of director.Good in communication and making presentations.Has to closely work with the director

Job description Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing systemRequirements Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills Discretion and confidentiality Must be very efficient at all kinds of correspondence. Must be trained on Behavioral Aspects of an organisation. Must be well trained in statistics & data mining.Role Executive AssistantIndustry - LogisticsEmployment Type - Full Time, PermanentEducationGraduatePostgraduate