Executive Assistant Job Vacancies in Goregaon West

we have openings for Executive Assistant to CEO: - Work from office Location: Goregaon W Mumbai Salary: 3 4 l Were looking for an Executive Assistant to the CEO who provides executive support while serving as the primary point of contact for internal and external stakeholders. An ideal candidate will have the ability of decision making in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Were eager to find empathetic personnel who can easily connect with people and can handle confidential matters with discretion.Roles and Responsibilities: Organizes and coordinates executive outreach and external relations efforts and oversees special assignments closely. Coordinate and complete all administrative tasks for the CEO like managing the calendar, scheduling appointments, travel and itinerary management, etc. ensuring the CEO's schedule is followed and respected at all times. Works closely and effectively with the CEO to keep him well informed about upcoming schedules/ events and deadlines along with preparing minutes and providing follow-up and status updates. Draft and prepare meeting agendas, correspondence, reports, dashboards, and presentations including compiling of relevant documents. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and any other tasks that facilitate the CEO's effective leadership. Provides a bridge for smooth communication between the CEO and internal departments; demonstrating leadership to maintain credibility, trust, and support with management. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.

helper for office related work outdoor and indoor both are work doing in officedriving lisence requred

3/5 Year Experience in Sales (Mechanical Seal)Knowledge of Material and Basic Process of Manufacturing and Knowledge about Engineering DrawingsGood written and spoken skills in EnglishFamiliarity with office software and phone systemsCandidate Can Travel anywhere in INDIA DUTIES AND RESPONSIBILITYSearching for new clients who could benefit from your products in a designated regionTravelling to visit potential clientsEstablishing new, and maintaining existing, relationships with customersManaging and interpreting customer requirementsPersuading clients that a product or service will best satisfy their needsNegotiating tender and contract termsNegotiating and closing sales by agreeing terms and conditionsPreparing reports for head officeSolving client problems

1) Provide Support to Field Sales by: Prepare techno-commercial proposals based on customer requirements & inputs from field sales & the Asst Manager Sales & Application Engineering.Respond to all Technical & Commercial queries of customersLiaise with factory & purchase for specials, drawings & delivery schedulesConduct thorough technical & commercial contract review of all Purchase Orders receivedResolve with customers any discrepancies in P.O.s prior to issuing the Order Acceptance (O.A).Prepare the Order forwarding Memo (O.F.M.) & Work Order (W.O.) and issue to factory with due approvals from management. Ensuring that clean orders are entered into the system IS A MUST & a key K.P.I.Issue Proforma Invoice(P.I.) to customers & follow up on all payments.Keep close follow up on all account receivables & keep management updated on the same.Update & issue the Dispatch Schedule to factory, sales & management on weekly basis.Update the Quote to Cash Register on a weekly basis & issue to the executive management.Awareness of: corporate agreements and execution of agreement requirement strategy, account management. 2) Interdepartmental Activities:Participate in development of internal systems and proceduresPromote customer awareness among all employeesEvaluate competitionIdentify and elevate common product problemsProvide liaison between field sales and other departments3) Intradepartmental Activities:Provide training of new Sales Engineers and Sales Associates/ agenciesProvide business inputs to managementWork collaboratively with the Asst Manager Sales & Application Engineering. Click on below link to apply for this job

Personal Assistant - JD Job Responsibilities1. Executive Support: - Provide high-level administrative support to executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence. Act as a primary point of contact and gatekeeper for internal and external inquiries. 2. Communication and Coordination: Facilitate clear and timely communication between executives, team members, and external parties. Draft and/or edit documents, letters, reports, and other communications as required. 3. Confidentiality and Discretion: Maintain strict confidentiality of sensitive information related to company affairs, financial matters, and business dealings. Exercise discretion in handling sensitive topics and maintain professionalism in all interactions. 4. Office Management: Implement and maintain effective filing systems and document management protocols. 5. Project Support: Help manage project timelines, track progress, and ensure tasks are completed within designated deadlines. 6. Financial Administration: Support financial activities such as, expense tracking, and budget management. Collaborate with the finance team to maintain accurate records, monitor accounts, and prepare financial reports as needed. 7. Relationship Management: Build and maintain strong relationships with key stakeholders, including clients, consultants, and employees. Serve as a liaison between executives and external entities to facilitate effective communication and collaboration.8. Special Events and Travel: Assist in planning and organizing special events, as well as coordinating travel arrangements for executives. This includes hotel bookings, flight arrangements, and other logistical needs.

1. Calendar and Schedule Management: Manage and maintain the Vice President calendar, scheduling meetings,appointments, and travel arrangements. Coordinate and prepare materials for meetings, ensuring the VicePresident is informed of upcoming commitments.2. Communication and Correspondence: Serve as the primary point of contact for internal and externalcommunications with the Vice President office. Screen and prioritize emails, phone calls, and other communications,responding on behalf of the Vice President when appropriate. Draft, proofread, and edit correspondence, reports, and presentations.3. Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas,taking minutes, and following up on action items. Arrange logistics for board meetings, executive team meetings, and otherkey events.4. Travel Management: Plan and coordinate domestic and international travel, including flights,accommodations, and itineraries. Prepare travel expense reports and ensure timely reimbursement.5. Project Management: Assist with special projects and initiatives, conducting research, compilingdata, and creating reports as needed. Collaborate with other departments to ensure the successful execution ofcompany-wide projects.6. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Maintain a high level of professionalism and integrity in all interactions.7. Office Management: Oversee the smooth functioning of the Vice President office, ensuring it iswell-organized and equipped. Manage office supplies and equipment, liaising with vendors and serviceproviders as needed.8. Relationship Management: Build and maintain positive relationships with key stakeholders, includingboard members, senior executives, clients, and partners. Facilitate communication between the Vice President and otherdepartments, ensuring alignment and collaboration.

Please find below Job Description for MNC into Shipping Industry, incase you are interested for below job send your updated cv with below details.Work Experience -Current CTC -Expected CTC -Notice Period -Job Location - Mumbai.Desired CandidateSimilar exp or 2nd or 3rd officer with tanker exp can apply.Job Description:To communicate with the Marine Assistants and where required with the vesselsQ matters such as month end reports, statistics / vessel KPI, PSC, OilMajor, Flag State Inspections and Internal & External Audit reports and follow ups.- To maintain Statistic and documentation in office.- Filing of reports in soft and hard copies as intimated by the HOD.- Liaise with various authorities on matters of Audits, other inspections or vesseldocumentation as may be required by the SQM.- To assist the SQM on day to day matters concerning the departmental activities.RESPONSIBILITIES:- Maintain and monitor various requirements of SIRE and CDI Inspection for the fleet.- Monitoring vessels rotation for vetting requests.- Communicate with oil major agents and vessels for executing of inspections.- Update statistics through software VIMS.- Process vetting related invoices and keep records.- Assist SQM & Superintendent Vetting as required.- Follow up with the Oil Majors, vessel agents for conductance of the inspection- Provide assistance to Masters in vetting related matters for vessels preparing forvetting inspections.- Compile weekly vetting status in consultation with the vetting manager and forwardto ship owners, charterers and operators.- Collect information from vessels wrt Oil Major Questionnaire and upload them inwebsite or forward by email as per Oil Major requirements.- Update Q-88 website as and when required.- Assist the Vetting Manager on any other vetting related matters as and whenrequested.Regards,Gurdeep Singh

Provide end-to-end administrative support to the Director Manage complex calendars, schedule internal and external meetings, and coordinate travel itineraries Prepare reports, business presentations, and meeting agendas as required Serve as the primary liaison between the Director and internal/external stakeholders Handle sensitive and confidential information with utmost discretion Monitor emails, manage communications, and ensure timely follow-ups Track action items and maintain task lists for effective execution Assist in organizing board meetings, offsites, and key events Maintain organized filing systems and document records

Excel,email writing,assisting Director

Should be fluent in english, good co ordination skill, flair in writing emails, excellent administative skill, be able to work to tight deadline, A flexible and adaptable approach to work, working closely with the director

We are looking for a dedicated Executive Assistant to provide high-level administrative support. The ideal candidate should be a female professional with 1 to 2 years of experience, possessing a relevant educational background.**Key Responsibilities:**- **Calendar Management:** Organize and maintain the executive's schedule, ensuring efficient time management by scheduling meetings, appointments, and travel arrangements.- **Communication Liaison:** Act as the first point of contact for internal and external communications, handling phone calls, emails, and correspondence with professionalism and confidentiality.- **Document Preparation:** Prepare and edit documents and presentations, ensuring accuracy and clarity, which may include reports, memos, and meeting agendas.- **Meeting Coordination:** Arrange and coordinate meetings, including logistics, materials, and follow-up actions, while ensuring all participants are well-informed.- **Project Assistance:** Support various projects by providing research, tracking progress, and managing timelines, helping ensure that projects meet organizational goals.- **Office Management:** Maintain office supplies and equipment, assisting in the daily operational needs to keep the office running smoothly.**Required Skills and Expectations:**The ideal candidate will possess strong organizational and time management skills, allowing them to prioritize tasks efficiently. They should have excellent communication skills, both verbal and written, to interact effectively with stakeholders. Proficiency in office software (e.g., MS Office Suite) is essential. A proactive approach to problem-solving and the ability to work independently as well as part of a team is expected. Additionally, candidates should be adaptable and able to handle a dynamic work environment with a positive attitude.

Provide high-level administrative support to the Director and executive team. Manage KPI reviews of the team schedule daily meeting with each dept. Responsible for preparing reports like profitability, sales forecasts, presentations, and correspondence, maintaining confidentiality and attention to detail at all times. Handle confidential and sensitive information with discretion and maintain confidentiality at all times. Facilitate effective communication between the Director and internal team. Assist in organizing and coordinating company events, conferences, and special projects as required